Job Title
Administrative Coordinator I
Agency
Texas A&M University
Department
Chemistry
Proposed Minimum Salary
Commensurate
Job Location
College Station, Texas
Job Type
Staff
Job Description
Here's a Glimpse of the Job
Texas A&M University's Department of Chemistry is seeking an Administrative Coordinator I to provide a wide variety of administrative, secretarial, and program support functions on behalf of departmental faculty. As a member of the Department's Center for Administrative Support, this position, under general supervision, coordinates administrative operations, communications, travel, financial and research-related activities, event logistics, and instructional support while serving as a key resource for faculty, staff, students, and external stakeholders.
Opportunities to Contribute
Manages administrative communications, correspondence, documentation, presentations, and data management activities while providing technical support to faculty, staff, and students.
Coordinates complex travel arrangements, itineraries, leave requests, and reimbursement processing for faculty, research personnel, distinguished visitors, and external stakeholders.
Plans, coordinates, and provides logistical and administrative support for seminars, symposia, conferences, workshops, and other departmental events while serving as the primary liaison for participants and stakeholders.
Coordinates research administration activities including budgeting, procurement, personnel transactions, financial account management, grant proposal preparation, post-award administration, and funding agency reporting.
Supports research dissemination efforts by managing publication-related administrative activities, proofreading materials, and coordinating website maintenance and updates.
Provides administrative support for academic courses by assisting students, scheduling appointments, maintaining records, preparing instructional materials, and coordinating examination logistics.
Identifies, develops, and implements process improvements to enhance operational efficiency, service delivery, and program effectiveness.
Qualifications
Bachelor's degree or equivalent combination of education and experience.
Two years of experience in office administration.
Knowledge of word processing, spreadsheet, database, and presentation applications.
Ability to multitask and work cooperatively with others.
Interpersonal and communication skills.
Planning and organization skills.
Salary: Compensation will be commensurate based on the selected candidate's education and experience.
Schedule: May require working during the night and on weekends.
What you need to do:
Select the Apply button to begin your application. Submitting a cover letter and resume is strongly recommended and will help us with the review process. You may upload these documents on the application under CV/Resume.
Why Texas A&M University?
Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.
Texas A&M University's Department of Chemistry is a cadre of faculty, staff, graduate students, postdoctoral fellows, academic advisors, scientific and technical staff, who have a shared purpose of translating our passion for chemistry to young scholars at all levels in many scientific fields. To learn more, please visit our website: http://www.chem.tamu.edu/
We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.
Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
12-15 days of annual paid holidays
Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
Automatic enrollment in the Teacher Retirement System of Texas
Health and Wellness: Free exercise programs and release time
Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
Educational release time and tuition assistance for completing a degree while a Texas A&M employee
Living Well, a program at Texas A&M that has been built by employees, for employees
Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered, or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to prepopulate the online application.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.