Administrative Coordinator I (General Counsel Admin) / 60013436

Administrative Coordinator I (General Counsel Admin) / 60013436

Salary

$39,300.00 - $51,000.00 Annually

Location

Richland County, SC

Job Type

FTE - Full-Time

Job Number

193656

Agency

Department of Health and Human Services

Division

General Counsel

Opening Date

10/05/2026

Closing Date

10/9/2026 11:59 PM Eastern

Class Code:

AH10

Position Number:

60013436

Normal Work Schedule:

Monday - Friday (8:30 - 5:00)

Pay Grade

GEN07

Hiring Range - Min.

$39,300.00

Hiring Range - Max.

$51,000.00

EEO Statement

Equal Opportunity Employer

Agency Specific Application Procedures:

Failure to provide detailed and complete information may result in your application not being referred.

Veteran Preference Statement

South Carolina is making our Veterans a priority for employment in state agencies and institutions.

• Description
• Benefits
• Questions

Job Responsibilities

The Agencys mission is to be boldly innovative in improving the health and quality of life for South Carolinians.

This position is located in the General Counsel, Richland County.

This is an in-office role and not a telecommute or remote position.

Are you the One? We are looking for an Administrative Coordinator I who will, under limited supervision, plan, manage, and coordinate administrative functions for the Office of General Counsel, South Carolina Department of Health and Human Services. Exercising discretion and independent judgment, this position has the responsibility of performing duties for the General Counsel, all attorneys, legal assistants, as well as administrative support staff of other areas under the supervision of the General Counsel and includes working with other Executive Administrative staff members. Performs a variety of legal and administrative duties up to and including preparing correspondence, preparing reports, creating files, maintaining mail logs, purchasing supplies and equipment, and legal research. This is an in-office role and not a telecommute or remote position.

• Performs administrative functions for the Office of General Counsel to include: scheduling, proofing, making copies, tracking, researching, and other general office functions. Serves as the Office of General Counsel contact for all administrative inquiries from other agency areas. Answering calls from main Office of General Counsel telephone number and appropriately transferring and/or resolving those calls. Serve as backup phone support for main Department phone line. Maintains the office supplies, equipment, and furniture needs for the Office of General Counsel including preparation, coordination, and ordering through SCEIS system and coordinating through Service Manager. Responsible party for Office of General Counsel procurement card, including performing necessary reconciliations. Coordinates payment of South Carolina Bar licenses and submittal of Annual Compliance Reports to the SC Commission on CLE for the Office of General Counsel. Prepares, maintains, and updates as necessary all approval/supporting documentation for hiring of outside counsel, updated as necessary but no less than annually. Processes invoices and coordinates payment for legal and associated services, including PACER account, transcripts, using shopping carts and 192s as appropriate. Maintains files of all invoices paid through Office of General Counsel. Prepares and maintains the budget allotment for the Office of General Counsel. Processes information related to Insurance Reserve Fund, including seeking approval for coverage and reimbursement from prepaid legal services for non-covered cases. Coordinates interviews with candidates for vacant positions in the Office of General Counsel.
• Exercising discretion and independent judgment, prepares and maintains case files and correspondence on behalf of the General Counsel and the Office of General Counsel staff. Receives, logs, and routes incoming and outgoing mail, including internal documents and action referrals from the Office of the Director. Reviews General Counsel's incoming/outgoing correspondence; independently assigns deadlines and coordinates responses with the appropriate staff. Prepares documents/cases for archiving and submission to Archives.
• Maintains a complex calendar of legal and judicial proceedings, appointments, and hearings for the General Counsel and attorneys, including filing dates to ensure a timely presentation of the agency's position. This involves the exercise of discretion and independent judgment in communicating, scheduling and rescheduling on behalf of the General Counsel with internal staff members including executive levels of the agency. Maintains calendar for Office of General Counsel conference room.
• Maintains the law library for the Office of General Counsel. This includes reviewing and maintaining state and federal legal publications and supplements ensuring the law library contains the most current information available for legal research. Maintains relationships/memberships/publications for attorneys and staff with Westlaw, WoltersKluwer (CCH Incorporated), American Association of Health and Human Services Attorneys, and American Health Lawyers Association. Researches program policies, state and federal court rules, and other information for the Office of General Counsel.
• Receives emails from Office of Attorney to verify service on lawsuits where agency is a party. Receives all Notices of Assignment from Administrative Law Court, verify receipt from Division of Appeals and Hearings, and process to appropriate attorney for handling. Registers the General Counsel and attorneys for CLE's, Seminars/Conferences and prepares all required documentation including travel documents. Reserves state cars for the Office of General Counsel's staff when needed and performs other duties as assigned. Occasional travel offsite may be required.

The South Carolina Department of Health and Human Services offers an exceptional benefits package for FTE and TGE positions that includes:

• Health, Dental, Vision, Long Term Disability, and Life Insurance for Employee, Spouse, and Children.
• 15 days annual (vacation) leave per year.
• 15 days sick leave per year.
• 13 paid holidays.
• State Retirement Plan and Deferred Compensation Programs.

Minimum and Additional Requirements

A high school diploma and at least five (5) years of relevant experience in administrative services.

A bachelor's degree may be substituted for the required work experience.

Preferred Qualifications: Thorough and extensive knowledge and understanding of both federal and state court structures and systems, and of both the state and federal administrative hearings and appeal process. A thorough knowledge of the functions of the South Carolina Department of Health and Human Services as well as an understanding of other state and federal agencies. Ability to communicate on behalf of the General Counsel and the Office of General Counsel staff. Ability to interpret and transcribe written notes, legal pleadings, legal memoranda, legal briefs, motions, legal notices, and other correspondence in accordance with the federal and state court rules and procedures. Knowledge of organizational functions and relevant terminology and research practices.

Additional Requirements

• Lifting requirements: 20 lbs.
• Valid driver's license
• In-office Role

Preferred Qualifications

• Required to conduct business lawfully and ethically by consistently adhering to policies, procedures, and regulations of the South Carolina Department of Health and Human Services.
• Must be able to exercise discretion and make decisions independently.
• Must be able to maintain confidentiality and able to move efficiently between multiple tasks with a high degree of accuracy, often under the pressure of deadlines.
• Good written and verbal communication skills are a must.

Additional Comments

Please complete the State application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position. Supplemental questions are considered part of your official application for qualification purposes. All applicants must apply online. All correspondence from the Office of Human Resources will be through electronic mail.

The South Carolina Department of Health and Human Services is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth or related medical conditions, including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information.

Benefits for State Employees

The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.

Insurance Benefits

Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.

Retirement Benefits

State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.

Workplace Benefits

State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.

Note: The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.

01

The responses you provide to these Supplemental Questions will be used in combination with your application to determine whether you meet the minimum qualification requirements. Please, thoroughly complete the Education and Work Experience sections of your application and the Supplemental Questions. Failure to provide detailed and complete information will result in your application being rejected. Any misrepresentation or omissions will result in your disqualification from employment and/or termination. You may not submit resumes in lieu of filling out the application or answering the Supplemental Questions.

• Yes
• No

02

This position has a salary between $39,300 and $51,000. Would you accept this a salary between this range if selected for the position?

• Yes
• No

03

Do you have a high school diploma?

• Yes
• No

04

Do you have at least five (5) years of relevant experience in administrative services?

• Yes
• No

05

Do you have a bachelors degree or higher?

• Yes
• No

06

Do you wish to claim Veteran Preference? If yes, you must submit a copy of your DD214 Form with your job application in order to qualify and claim this preference.

• Yes
• No

07

How did you hear about this career opportunity?

Required Question

Employer State of South Carolina

Agency Department of Health and Human Services Address 1801 Main Street, Suite 224

Columbia, South Carolina, 29201

Phone 803-898-2670

The language used in this document does not create an employment contract between the employee and the agency. This document does not create any contractual rights or entitlements. The agency reserves the right to revise the content of this document, in whole or in part. No promises or assurances, whether written or oral, which are contrary to or inconsistent with the terms of this paragraph create any contract of employment.