Job Summary
This job is in the General Office job family (Department), which covers positions the duties of which are to perform general office work auxiliary to the work of the organization. This includes clerical or administrative support position in the office, operating independently of any other such position in the office. The duties require knowledge of clerical and administrative procedures and requirements, various office skills, and the ability to apply such skills in a way that increases the effectiveness of others.
Physical Requirements
Stand or Sit(Stationary position), Walk(Move, Traverse), Use hand/fingers to handle or feel (Operate, Activate, Use, Prepare, Inspect, Place, Detect, Position), Talk/hear(Communicate, Detect, Converse with, Discern, Convey, Express oneself, Exchange information), See (Detect, Determine, Perceive, Identify, Recognize, Judge, Observe, Inspect, Estimate, Assess), Reaching, Repetitive Motion
Function in the Job
Sedentary Work- Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.
Job Function
- Responsible for independently completing administrative tasks.
- Review of incoming emails from vendors to determine invoice expense type.
- Upload invoices and gather required backup documentation as needed.
- Create freight or operations expense jobs via DataMagine to designated branch templates for approval.
- Assist other departments to resolve invoice issues for timely processing.
- Performs a variety of office-oriented tasks to ensure effective administrative operations, office operations and staff support with a focus on customer service and general office skills.
- Performs a wide range of administrative and office support activities for the organization and/or managers and supervisors to facilitate the efficient operation of the organization.
- Assists with preparing responses for general inquiries, requests, etc., as needed.
- Responsible for adhering to safety processes and protocols.
Required Skills
- Minimum of 1 year of relevant administrative and/or general office experience required.
- High School diploma/GED required.
- Strong computer proficiency and working knowledge of Microsoft applications (Outlook, Excel, Word, Powerpoint), as well as general office software platforms, Outlook calendaring, internet based search engines, and as standard office equipment required.
- Broad knowledge of clerical and administrative procedures and systems such as filing and record keeping required.
- Broad knowledge of principles and practices of office management required.
- Ability to exhibit a high level of professional conduct in an office setting required.
- Ability to follow instructions accurately and with attention to details required.
- Proven customer service excellence in a professional office environment required.
- Ability to multi-task, prioritize, and manage time effectively required.
- Ability to exercise discretion when handling sensitive/confidential information required.
- Excellent oral and written communication skills required.
- Ability to effectively work independently for long periods of time.
- Ability to work overtime when needed.
- Ability to initiate and maintain cooperative relationships with co-workers, management, as well as internal/external customers required.