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Administrative Coordinator I

Texas A&M University

Killeen, TX

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JOB DETAILS
SALARY
SKILLS
Administrative Procedures, Administrative Skills, Budget Management, Card Processing, Communication Skills, Customer Relationship Management (CRM) Systems, Document Tracking, Documentation Review, File Maintenance, Interpersonal Skills, Logistics, Maintain Compliance, Multitasking, Office Management, On Site Support, Organizational Skills, People Management, Policy Implementation, Procedure Implementation, Process Improvement, Project Evaluation, Purchasing/Procurement, RSVP (Reservation Protocol), Regulations, Requirements Management, Seminars, Spreadsheets, Team Player, Travel Planning, Word Processing
LOCATION
Killeen, TX
POSTED
1 day ago
Job Title
Administrative Coordinator I

Agency
Texas A&M University - Central Texas

Department
University Relations

Proposed Minimum Salary
$3,666.67 monthly

Job Location
Killeen, Texas

Job Type
Staff

Job Description

Works under general supervision and provides administrative support for a unit or specialized activity to include the exercise of discretion and independent judgement with respect to matters of significance.

A Presidential Proclamation issued on September 19, 2025, imposes a $100,000 fee on all new H-1B petitions filed after September 21, 2025, and Texas A&M University-Central Texas will not pay this fee. Additionally, a moratorium issued by Governor Abbott on January 27, 2026, restricts the filing of new H-1B petitions unless approved by the Texas Workforce Commission. Accordingly, if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate. Applicants must be authorized to work for any U.S. employer.

Responsibilities:
  • Participate in the planning and execution of administrative operations. May serve as the office manager.
  • Monitors office procedures. Develops, evaluates, and ensures adherence to office procedures.
  • Reviews documents for supervisor.
  • Attend meetings or committees on behalf of supervisor.
  • Analyzes requirements for projects or initiatives.
  • Provides technical information regarding administrative procedures, services, or programs.
  • Applies and interprets, and/or assists in implementing management policies or operating practices. Develop administrative and technical procedures.
  • Researches, interprets, compiles, and responds to inquiries about rules, regulations, policies and procedures. May monitor compliance with policies and procedures.
  • Performs special analyses and project summaries.
  • Coordinates travel arrangements and prepare itineraries. Coordinates meetings, seminars, and other special events and may provide on-site support. -Coordinates the maintenance of files, records, office
  • supplies, or equipment. Makes recommendations for process improvements, administrative changes, or new initiatives.
  • Hire, trains and supervise student workers and support staff.
  • Assists with event logistics including RSVP tracking, nametag preparation, guest communications, and setup/take-down both on and off campus.
  • Supports departmental purchasing, prepares budget tracking documents, and reconciles procurement card transactions.
  • Maintains and updates alumni and donor records in relevant databases (e.g., CRM or advancement software).
  • Other duties as assigned.
This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.

Knowledge, Skills and Abilities:
  • Knowledge of word processing, spreadsheet, database, and presentation applications.
  • Ability to multitask and work cooperatively with others. Interpersonal and communication skills. Planning and organization skills.
Education and Experience:
  • Bachelor's degree or equivalent combination of education and experience.
  • Two years of related experience.


Salary: $44,000

Hours: Monday - Friday; 8am to 5pm; night and weekends as needed.

Supervision of Others: This position does not supervise employees.

Work Location: This is not a remote position. The selected candidate will be required to work on campus.

To Apply

Please apply directly on our Texas A&M University-Central Texas Job Site. Please submit a cover letter, a resume, and the contact information of three professional references when applying for this position.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.

About the Company

T

Texas A&M University

Texas A&M University is dedicated to the discovery, development, communication, and application of knowledge in a wide range of academic and professional fields. Its mission of providing the highest quality undergraduate and graduate programs is inseparable from its mission of developing new understandings through research and creativity. It prepares students to assume roles in leadership, responsibility and service to society. Texas A&M assumes as its historic trust the maintenance of freedom of inquiry and an intellectual environment nurturing the human mind and spirit. It welcomes and seeks to serve persons of all racial, ethnic and geographic groups as it addresses the needs of an increasingly diverse population and a global economy. In the 21st century, Texas A&M University seeks to assume a place of preeminence among public universities while respecting its history and traditions.
COMPANY SIZE
500 to 999 employees
INDUSTRY
Education
FOUNDED
1876
WEBSITE
http://www.tamu.edu/index.html

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