Job Title
Administrative Coordinator II
Agency
Texas A&M University Health Science Center
Department
Health Behavior
Proposed Minimum Salary
Commensurate
Job Location
College Station, Texas
Job Type
Staff
Job Description
Our Commitment
Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.
Who we are
As one of the fastest-growing academic health centers in the nation, Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.
What we want
The Health Behavior Department Administrative Coordinator II coordinates administrative support for department faculty, staff, and students to include the exercise of discretion and independent judgement with respect to matters of significance. Assists with the day-to-day operations within the department.
What you need to know
Salary: Will be commensurate based on the selected hire's education and experience.
Location/Schedule: College Station, TX/Full-Time
Apply! Submitting a cover letter, CV/Resume to assist us with the review process. You may upload these documents on the application under CV/Resume.
Responsibilities
Administrative Support Coordination
Coordinates administrative support functions.
Coordinates the maintenance and purchase of office supplies, business cards, and equipment.
Coordinates office records retention and maintains office references and resource materials.
Participates in the planning and execution of administrative operations.
Receives, sorts, and routes mail and performs other mail services.
Greets department visitors, answers and screens calls, provides general information and referrals, schedules appointments, reserves visitor parking, purchases parking permits for faculty and staff.
Resolves complex and semi-complex issues.
Plans and coordinates administrative activities and services.
Monitors office procedures and ensures adherence to office protocols.
Ensures the integrity of data by monitoring submissions and identifying issues.
Prepares and takes minutes at meetings.
Administrative Faculty & Staff Support
Prepares and reviews operational and special reports.
Performs special analyses and project summaries.
May monitor compliance with policies and procedures.
Researches, interprets, compiles, and responds to inquiries about rules, regulations, policies and procedures.
Serves as a primary point of contact for inquiries.
Responds to non-routine requests regarding state policies.
Makes process improvement recommendations to departmental leadership.
Plans and coordinates arrangements for meetings, student events, workshops, travel, and/or other special events.
Manages data entry and maintains data files.
Processes reimbursement requests through the appropriate channels and follow through to completion.
Process student forms, signature cards, and GARF forms.
Develops and prints flyers/brochures/swag for Health Behavior department. Coordinates and posts activities to social media and websites to promote events and engage with the community.
Maintain confidentiality of sensitive information.
Event Coordination and Planning
May plan and manage events related to the department.
Establishes and maintains, relationships with vendors and venues, planning event details and aspects, including seating, dining, guests, and addressing problems that may arise.
Support on-campus and off-campus events including setup, registration, and take down.
Point person for faculty, staff, students and others regarding their participation.
Required Education and Experience
Bachelor's degree or equivalent combination of education and experience.
Three years of experience in office administration
Preferred Qualifications
Knowledge, Skills, and Abilities
Ability to multitask and work cooperatively with others.
Knowledge of word processing, spreadsheet, database, and presentation applications.
Interpersonal and communication skills.
Planning and organization skills.
Proficiency in Emburse, Astra, Outlook, Word, Excel, Adobe Acrobat, Google Workspace
Why Texas A&M University?
We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.
Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
12-15 days of annual paid holidays
Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
Automatic enrollment in the Teacher Retirement System of Texas
Health and Wellness: Free exercise programs and release time
Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
Educational release time and tuition assistance for completing a degree while a Texas A&M employee
Living Well, a program at Texas A&M that has been built by employees, for employees
Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered, or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to prepopulate the online application.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.