Administrative Coordinator II/Inpatient Services Judicial Processing

Administrative Coordinator II

Are you passionate about making a real difference in people's lives? Join our team at the Office of Mental Health where we are dedicated to providing compassionate and accessible care to our community. We are seeking an Administrative Coordinator II who is motivated to help individuals and families navigate life's challenges and achieve long-term wellness. If you want to use your skills to build a healthier, more resilient community, we encourage you to apply.

This position is located at the SC Department of Behavioral Health and Developmental Disabilities (DBHDD) - Office of Mental Health– Inpatient Services, 220 Faison Drive, Columbia, SC 29203.

As the Administrative Coordinator II, working under limited supervision, you will serve as the Judicial Processing/Privacy Coordinator of Inpatient Services (IS). Supervises and direct clerical personnel engaged in performing legally mandated administrative duties required in the commitment due process proceeding and court-ordered discharge of patients within IS (BPH, Forensic, WSHPI, and MV) and responsible for developing/implementing policies and procedures that are in compliance with SC Laws governing mental health, OMH directives and hospital policies. Responsible for all activities related to the development and implementation of HIPAA practices and procedures are required.

Responsibilities for the Administrative Coordinator:

• Direct, plan, organize, develop and implement administrative/clerical procedures that ensure commitment documents are in compliance with SC Laws pertaining to mental health and substance abuse.
• Develops and/or assist IS Privacy Officer in the development, implementation, auditing and monitoring of HIPAA/Privacy Practices for IS to include, but not limited to, review and reporting of IS, policies and procedures. Serve on the Inpatient Compliance Committee.
• Manage and supervise the employees in the Judicial Processing Department.
• Establish and maintain a good working rapport with the probate judges and other court officials.
• Independently conduct confidential investigations and complex special assignments related to IS HIPAA privacy issues. Maintain current knowledge of applicable federal/state privacy laws and accreditation standards.
• Serve as liaison for IS with SCOMH Legal Counsel regarding general legal issues involving patients.
• Assist IS Privacy Officer to ensure that databases are complete, accurate, secure and available only to authorized personnel.
• Assist in development of assessment tools to be used to successfully create an auditing process in HIPAA Privacy that can be implemented and maintained throughout IS Program service area. Coordinate, develop and participate in a multifaceted educational and training program design that focuses on privacy of PH under HIPAA issues as necessary.

Minimum and Additional Requirements

• A high school diploma and relevant experience in business management, public administration or administrative services. A bachelor's degree may be substituted for required work experience.
• One (I) year of responsible clerical or administrative experience; or high school graduate and five (5) years of clerical or administrative experience.
• Must possess a valid SC driver's license and be commissioned by the State of SC as a Notary Public.
• Must have the physical ability to access patient care areas on all IS campuses and be able to walk, stand, climb stairs, reach, pull, push, bend, stoop and lift up to 25 pounds.
• Be able to work with family members and other professionals.

Preferred Qualifications

• A bachelor's or associate degree in health information management, business or related field; or five (5) years' experience with knowledge and/or experience in HIPAA Privacy Law, Release of Information, state and federal regulation related to privacy issues or Judicial Processing. Three (3) years of supervisory experience.
• Bilingual abilities in English and Spanish (or another language) are a plus.

Additional Comments

Post hire, employee must:

• Have skills in developing, auditing and survey tools to appropriately assess HIPAA issues.
• Have good analytical skills and ability to communicate discretely, professionally, verbally and in writing. Be able to apply sound judgement regarding decisions made according to the laws governing the mentally ill and substance abuse patients.
• Have knowledge of HIPAA laws and the ability to multi-task and organize work to meet strict deadlines.

The Department of Behavioral Health and Developmental Disabilities is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information.

Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.

The Department of Behavioral Health and Developmental Disabilities offers an exceptional benefits package for full time (FTE) employees:

• Health, dental, vision, long-term disability, and life insurance for employees, spouse, and children.
• 15 days annual (vacation) leave per year
• 15 days sick leave per year
• 13 paid holidays
• Paid Parental Leave
• S.C. Deferred Compensation Program available (S.C. Deferred Compensation)
• Retirement benefit choices *

*Enrollment in one of the listed plans is required for all FTE employees; please refer to the contribution section of hyperlinked retirement sites for the current contribution rate of gross pay.