Western States Fire Protection WSFP and its subsidiaries are more than a company. We are a family of unique individuals committed to our purpose our values and each other. And we believe in making our own luck creating our own opportunities. WSFP accomplishes this by constantly innovating finding ways to create new value and seizing new opportunities.Protecting lives and property since 1985 WSFP and its subsidiaries specialize in Life Safety Systems. Our values are simple integrity quality safety professionalism commitment.What we offerHealth Life Dental and Vision InsuranceEmployee Assistant ProgramFlex Spending FSA Cafeteria Plan and HSA401k Plan - Matching up to 3Employee Stock Purchase PlanProfit Sharing PlanPaid Time Off PTO Parental Leave Paid Pregnancy Medical LeavePaid HolidaysTuition ReimbursementAnnual Discretionary BonusEmployer Paid Life InsuranceGym membership reimbursementAdministrative Coordinator - InspectionsAs an Administrative Coordinator - Inspections youll play an important role in keeping our inspection team organized and our customers informed. This is a fast-paced administrative position that focuses on scheduling customer communication coordinating with field technicians and ensuring office processes run smoothly.Youll work closely with customers technicians project managers and office staff to help keep inspections and projects on track. If you enjoy staying organized solving problems and helping people this could be a great fit.The salary range for this position is 20.00-26.00 per hour depending on experience.Job ResponsibilitiesSchedule inspection appointments and coordinate technician calendars.Communicate with customers by phone and email to schedule services and answer questions.Help customers set up recurring inspection schedules throughout the year.Coordinate with subcontractors when needed.Share work orders updates and important information with technicians and supervisors.Maintain accurate records using company software and Microsoft Office programs.Assist with inspection reports billing invoices and customer documentation.Help process certificates of insurance.Support project managers with setting up new jobs scheduling invoicing and collections.Keep job files organized and ensure projects continue moving forward.Assist with reports licensing requirements and other administrative projects.Look for ways to improve office processes and efficiency.Perform other administrative duties as needed.Job QualificationsExperience with scheduling or coordinating appointments is required.Previous administrative office support customer service dispatch or scheduling experience is preferred.Experience in the fire protection or construction industry is helpful but not required.Comfortable using Microsoft Outlook Word Excel and learning new computer programs.Strong communication and customer service skills.Excellent organizational and time management skills with the ability to manage multiple priorities.Detail-oriented dependable and able to work well in a team environment.Friendly and professional when interacting with customers and coworkers.Must be able to pass a post-offer background check and drug screen.This position is accepting resumes on an ongoing basis.All qualified applicants with Western States Fire Protection Company will receive consideration for employment without regard to race color religion sex sexual orientation and gender identity national origin or status as a qualified individual with a disability or protected veteran.VEVRAA Federal ContractorAccessibility If you need help accessing this page please contact Phone 1-877-252-2168Email