Administrative Coordinator

What Youll Do

• Accurately enter and maintain inventory transactions in the ERP system (receipts, transfers, returns, spoilage, disposals, and adjustments)
• Perform weekly cycle counts, end-of-month counts, and support physical inventories
• Review inventory discrepancies, investigate variances, and support resolution with cross-functional teams
• Support production teams by ensuring materials are available and properly documented to avoid line stoppages
• Create and process requisitions for last-minute requests and production needs
• Maintain clear documentation and audit trails for inventory and production-related transactions
• Prepare and update reports, spreadsheets, and basic tracking tools
• Communicate regularly with Production, Warehouse, FSQA, Customer Experience, and Procurement teams via email, Teams, radio, and in-person
• Support administrative tasks including scanning, filing, emailing, and record maintenance
• Proactively identify process gaps and escalate issues for resolution
• Comply with company policies, GMPs, and all health and safety requirements
• Perform additional duties as assigned

What You Bring

• Minimum 1 year experience in manufacturing, distribution, or food production (food environment preferred)
• Minimum 1 year experience with inventory counts, data entry, or administrative support
• Experience using ERP systems preferred (Centro, EATEC, or similar)
• Intermediate computer skills (Microsoft Excel, Outlook, Teams)
• Intermediate Microsoft Word, Excel, Outlook, and Teams skills
• Strong attention to detail and ability to manage multiple priorities
• Effective communication and customer service skills
• Strong communication, professionalism, and interpersonal skills
• Ability to work independently and as part of a team
• Self-starter, capable of working independently or through others
• Skilled at prioritizing, solving problems, and performing under pressure in a fast-paced setting
• Detail-oriented; strong analytical and problem-solving abilities
• Basic math and problem-solving skills
• Proficient in reading, counting, following instructions, and basic math
• Flexible schedule availability, including weekends and occasional overtime
• Forklift or electric pallet jack experience a plus

Working Conditions

• Ability to lift up to 50 lbs and perform physical tasks (standing, bending, reaching)
• Ability to work in cold storage environments (-15°F to 55°F) for extended periods
• Flexible schedule, able to cover varied shifts and weekends
• Requires ability to work in a fast-paced, production-driven environment
• Regular communication and coordination with cross-functional teams throughout the workday
• Comply with company policies, GMPs, and all health and safety requirements

Shift & Hours: Monday - Friday, 7:30 am - 4:00 pm - Flexibility may occasionally be required to support production needs, operational issues, or special projects.

Base Pay

• $21.50USD/hourly