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Administrative Coordinator

Careersource North Florida

Madison, FL

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JOB DETAILS
SKILLS
Accounts Payable, Administrative Management, Administrative Skills, Budgeting, Building Renovation, Check Processing, Contract Creation, Copying Machines, Cost Allocation, Data Entry, Documentation, Expense Reports, Facilities Management, Facilities and Maintenance, File Maintenance, Finance, Financial Analysis, Financial Transactions, Inventory Management, Maintain Compliance, Maintenance - Electrical, Maintenance - HVAC, Maintenance - Plumbing, Maintenance Services, Onboarding, Order Supplies, People Management, Printers, Provider Contracting, Purchasing/Procurement, Reconciliation, Record Keeping, Regulatory Compliance, Security Equipment, Travel Planning
LOCATION
Madison, FL
POSTED
Today
**General Description Provides Coordination of Administrative functions to North Florida Workforce Development Board. **Essential Job Functions**** Finance Functions - Procurement - Quote/Bid Solicitation - IT and related items - Facilities, including electrical, plumbing, HVAC, and other maintenance - Prepare documentation for contracts, transactions, compliance - Certifies ineligible vendors - Maintains all records related to procurement/purchase including scoresheets, notices, and quotes - Verify accuracy of financial and transactional data - Purchasing - Maintains vendor lists - Data entry - Analyze financial records - Established business relationships to facilitate work activities - Assist in budget creation and reconciliation - Provide monthly expenditure reports - Audit preparation and support - Finance monitoring preparation and support - Internal monitoring of finance files - Custodian of all purchasing and related files, including contracts, leases, insurances - Accounts Payable and Check processing - Prepares and maintains record of deposits - Positive Pay Matching - Ensures compliance with Administrative Plan and Cost Allocation Plan, as well as ensures these documents are in compliance with all applicable law and guidance - Administrator for Global Cash Card participant reloadable card program - Administrator for Microix Participant and Vouchering System Scheduling - Organize and arrange travel and lodging - Facilitate conference and other event registration - Gate-keeper for Administrative staff Facilities Management - Oversees contracts and providers for services including security and janitorial - Communicates with landlord(s) regarding facility maintenance - Arranges for preventative and emergency facility maintenance as necessary - Facilitates building projects, renovations, and refurbishments - Inventory Management - - Includes maintaining and updating inventory with FAIN, and handling disposal of fully depreciated assets - Orders supplies and keeps inventory of needed items - Routinely audits supply usage to determine areas where improvements might be made - Maintains copiers and printers through Managed Printer Services - Security administrator - Equipment record keeper including tracking of what is issued to staff - Key custodian back-up Personnel Records Custodian Onboarding of new hires Maintains personnel files Employee Action Forms []{style="font-size: 1 "}

About the Company

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Careersource North Florida

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