Administrative Coordinator

Administrative Coordinator

Location: Madison, WI Area
Job Type: Full-Time, Direct Hire
Pay: $45,000 - $50,000 annually

Why This Opportunity Stands Out

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• Join a growing organization in a highly visible role supporting daily operations and project coordination.
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• Work closely with customers, property managers, installers, suppliers, and internal teams.
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• Enjoy a dynamic position with a variety of responsibilities across administration, customer service, scheduling, and operations.
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• Gain valuable cross-training opportunities in Accounts Payable, Accounts Receivable, and Purchasing.
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• Be part of a collaborative team where organization, communication, and attention to detail are highly valued.
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• Stable, full-time opportunity with competitive compensation and benefits.
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Key Responsibilities

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• Manage incoming calls, emails, text messages, and customer inquiries while providing exceptional service.
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• Prepare quotes, orders, work orders, and installation paperwork with accuracy and attention to detail.
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• Coordinate installation schedules and communication between customers, installers, suppliers, and internal teams.
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• Maintain organized records, project documentation, inventory information, and filing systems.
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• Monitor material availability, follow up with suppliers, and support day-to-day office operations.
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• Assist with order processing, project tracking, and administrative support across departments.
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Qualifications

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• 2+ years of administrative, office support, customer service, or project coordination experience.
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• Strong organizational skills with exceptional attention to detail and a sense of urgency.
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• Excellent communication and relationship-building skills.
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• Proficiency in Microsoft Office and business software systems.
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• Ability to manage multiple priorities in a fast-paced environment.
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Keywords: Administrative Coordinator, Office Administrator, Office Coordinator, Administrative Assistant, Operations Coordinator, Project Coordinator, Customer Service Coordinator, Installation Coordinator, Office Support Specialist, Administrative Professional #INAUG2026 #INSEP2026