Administrative Coordinator

Administrative Coordinator

Salary

$28.32 - $53.05 Hourly

Location

Prince William County, VA

Job Type

Full-Time (FT)

Job Number

202610595

Department

FINANCE

Division

DIRECTORS OFFICE

Opening Date

06/11/2026

Closing Date

6/25/2026 11:59 PM Eastern

GRADE

B31

Hiring Salary

$29.17 - $40.69 Hourly

• Description
• Benefits
• Questions

Introduction

Are you a collaborative team player with strong attention to detail and a demonstrated commitment to discretion? Do you possess exceptional executive-level administrative skills, demonstrate high motivation, and exhibit excellent organizational abilities? Are you experienced in working with senior government officials and their teams? Have you previously served as a clerk or liaison for elected or appointed government officials, nonprofit boards, commissions, or committees? If so, we encourage you to consider joining the Prince William County Department of Finance Director's Office.

We are seeking a proactive Administrative Coordinator to support the Office of the Finance Director and serve as the Clerk for both the Board Audit Committee and the Joint Audit Committee. Reporting to the Senior Business Services Analyst and collaborating with the Business Services Specialist, this position will provide high-level administrative and clerical support to the Director of Finance/Chief Financial Officer, two Deputy Directors, and the Treasury Management team. The role requires both team collaboration and independent work to effectively manage daily responsibilities and contribute to the organizations overall objectives.

About This Role:

As the Administrative Coordinator, you will play a vital role within the team, supporting a range of responsibilities including, but not limited to:

• Managing incoming departmental calls and emails by answering, researching, and directing communications appropriately
• Welcoming and assisting internal and external visitors to the office
• Overseeing and coordinating departmental calendars and schedules to ensure efficient operations
• Reserving conference rooms, coordinating logistics, and organizing meetings and events
• Procuring office supplies, managing food orders, maintaining memberships, and reconciling the office procurement card (P-Card)
• Arranging travel, processing reimbursements, and handling invoice payments
• Preparing agendas and meeting materials, as well as distributing them to relevant parties
• Taking minutes, documenting votes, and ensuring the accurate completion of official documents
• Maintaining and updating the internal and external finance-related websites
• Preparing and reviewing basic financial reports to support departmental oversight
• Drafting and editing correspondence, securing necessary signatures, and monitoring deadlines
• Providing backup support as needed, while effectively prioritizing tasks in a dynamic environment

Minimum Requirements:

High School diploma or G.E.D. with 3 years' executive-level administrative support experience.

Preferences:

• Strong organizational and time-management abilities, demonstrated through effective calendar management, meeting coordination, task prioritization, and consistent adherence to tight deadlines.
• Excellent verbal and written communication skills, with proficiency in composing clear, professional correspondence, reports, and presentations.
• Demonstrates high levels of discretion and professionalism, with a proven ability to handle sensitive and confidential information with integrity and sound judgment.
• Proficiency in Microsoft Office Suite applications, SharePoint, website editing, and Adobe Acrobat Pro.
• Skilled in administrative and office management functions, such as overseeing daily operations, managing office supplies, and optimizing workflow efficiency.
• Capable of working independently and collaboratively, with effective communication and relationship-building skills across all levels of staff and management.
• Proven experience collaborating with elected officials and committees.
• Skilled in recording meeting minutes, documenting votes, and preparing official agenda packets.

Special Requirements: Must pass a background check.

Work Schedule: This is a 37.5-hour position. Work is generally between 8:00 a.m. and 4:30 p.m. or 8:30 a.m. and 5:00 p.m., Monday-Friday, with possible telework options.

Hiring Salary Range: $29.17 - $40.69 Hourly

We also offer great benefits including:

• Retirement from the Virginia Retirement System (VRS)
• 401a and 457 retirement savings and investment plans
• Paid Annual Leave
• Paid Personal Leave
• Paid Sick Leave
• Paid Holidays
• Optional Group Medical and Dental Health Plans
• Optional Group Life Insurance
• An Employee Assistance Program (EAP)
• Career Development Opportunities

Full time positions with Prince William County Government qualify for Public Service Loan Forgiveness. Click here for PSLF additional information.

NOTE: The above position description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department. To view the class description in its entirety, Click here for the class description

Prince William County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

SEE YOURSELF HERE!

Prince William County Government offers medical plans with corresponding pharmacy and basic vision coverage, as well as dental plans and a separate vision plan.

Full-time and part-time Prince William County Government employees are eligible to participate in our plans; however, the level and cost of benefits depends on the classification of the position.

The following positions do not accrue leave and are not eligible for holidays or other fringe benefits:

• Temporary
• Provisional
• Seasonal employees

Click on the link below to explore our plans and rates.

Prince William County Benefit Programs

01

By submitting this application, I understand the following: 1). Only the information provided on my application is used to determine my qualifications; 2). My resume will not substitute for the education, work experience, and required fields on the County application; 3). Only responses to Supplemental Questions that can be verified in my submitted education and work experience will be credited and 4). If selected, my employment dates will be verified for the past three (3) years (if applicable), with a required reference from my current or most recent employer.

• Yes, I acknowledge and understand the above statement and wish to continue in this process.
• No, I do not wish to proceed any further in this process.

02

Please select your highest level of completed education.

• Bachelors degree or higher
• Associates degree
• High School Diploma or G.E.D.
• None of the above

03

Please quantify your years of executive-level administrative support experience.

• 3 years or more of experience
• 2 years of experience
• 1 year or less of experience
• None of the above

04

Please quantify your years of executive-level administrative support experience in a government setting.

• 5 years or more with the local, state, or federal government
• 3 - 4 years with the local, state, or federal government
• 1 - 2 years with the local, state, or federal government
• Less than 1 year with the local, state, or federal government
• None of the above

05

Please quantify your experience providing administrative support to senior leadership.

• Primary administrative support for executive leadership
• Extensive experience supporting directors or executives
• Regularly supported managers or department heads
• Limited experience with occasional executive support
• No experience supporting senior leadership

06

This role requires handling confidential and sensitive information. What best describes your experience?

• Extensive experience requiring discretion and judgment
• Some experience following confidentiality guidelines
• Little experience
• No experience

07

Please quantify your experience working collaboratively across multiple departments and staff levels.

• Extensive experience building cross-department relationships
• Regular collaboration with staff at various levels
• Occasional collaboration within a single team
• Minimal collaborative experience
• I prefer to work independently and not in team settings
• No experience

08

Please quantify your experience serving as a liaison between executive leadership and internal or external partners.

• Primary liaison responsible for executive leadership and internal/external partners
• Significant experience
• Limited experience
• No experience

09

One of the primary functions of this position is to act as the Clerk for the Board Audit Committee (BAC) and Joint Audit Committee (JAC). Please indicate which areas you have experience with. Select all that apply:

• Reserving conference rooms
• Scheduling meetings in Outlook and sending out in-person invites
• Scheduling meetings in Outlook and sending out Team or Webex invites
• Communicating verbally and in writing with committee members and their chief of staff
• Creating draft agendas based on prior meetings
• Ordering food for a variety of people and their dietary needs
• Attending committee meetings in an official capacity
• Taking and preparing minutes in an official capacity
• Recording official votes, including members who made the motion, second, and official vote count
• None of the above

10

One of the other primary functions of this position is to be the administrative coordinator for the Finance Director/CFO's office and Treasury Management. Please select any/all options that best reflect your administrative duties and experience.

• Maintaining a clean and organized reception area
• Answering and transferring the departmental phone line
• Distributing and researching incoming mail
• Calendar coordination
• Using and reconciling a P-Card
• Ordering office supplies
• Maintaining membership dues for multiple people
• Preparing travel arrangements
• Paying Invoices
• Experience using Oracle, PeopleSoft, or other major accounting software
• None of the above

11

Please select the Adobe Pro functions with which you are proficient. Check all that apply.

• Creating PDFs from Word Documents
• Composing official documents
• Editing official documents
• Formatting official documents
• Creating signature blocks
• Sending documents for signature
• None of the above

12

Please select the Microsoft Office applications with which you are proficient. Check all that apply.

• One Drive
• Word
• Excel
• Outlook
• Teams
• None of the above

13

This position serves as back up for the Business Services Specialist. Please select the options that best reflect your experience. Check all that apply.

• I have created/originated a Board Agenda item
• I have experience working with various divisions on projects and assessing which projects are a priority
• I have experience creating and adhering to deadlines
• I have experience in making sure others adhere to deadlines
• I have experience creating and/or editing SharePoint pages
• I have experience with creating and/or editing with Drupal or other external website applications
• I do not have experience with any of the above

14

Are you willing to obtain and maintain a Notary for the department?

• Yes
• No
• Already have notary

15

Will you accept a starting salary of $29.17 - $40.69/hr, depending on your work experience, if offered this position?

• Yes
• No

Required Question

Employer Prince William County Government

Address 1 County Complex Court

Prince William County, Virginia, 22192

Website https://www.pwcva.gov/department/human-resources/careers