Administrative Coordinator

Administrative Coordinator

Salary

$28.32 - $53.05 Hourly

Location

Prince William County, VA

Job Type

Full-Time (FT)

Job Number

202610779

Department

FINANCE

Division

RISK MANAGEMENT

Opening Date

08/18/2026

Closing Date

9/1/2026 11:59 PM Eastern

GRADE

B31

Hiring Salary

$28.32 - $40.69 Hourly

• Description
• Benefits
• Questions

Introduction

Prince William County Division of Risk & Wellness Services is seeking a motivated administrative professional to provide administrative management and support to a division that delivers a range of services to the organization. This position will provide training support, accounting, other programming, and general administrative functions. This full-time position as an Administrative Coordinator is ideal for someone who wants to work in a dynamic office that serves the Prince William County workforce and community and enjoys the challenge of a job that is different every day.

This person must be dedicated to providing the highest level of service to employees and citizens and work in a division where teamwork is an essential function. This position will be essential in continuing to develop positive relationships to ensure a reputation as a trusted partner with internal stakeholders. The office is located in Woodbridge.

About This Role:

This position will:

• Provide support to the Risk & Wellness Division with a team of 17 people;
• Ensure department compliance with applicable policies; administering daily administrative operations such as payroll and purchasing; creating purchase orders; maintaining office supplies; processing invoices; updating and maintaining records, reports, and databases;
• Provide monthly and quarterly reports;
• Maintain budgets;
• Record and track subrogation and restitution payments;
• Maintain accurate and detailed records for audits;
• Provide human resource liaison tasks;
• Perform accurate and timely data entry;
• Provide support and administrative functions for training programs;
• Provide driver program administration;
• Provide excellent customer service;
• Interact with Risk staff in a team environment.

Minimum Requirements:

High school diploma or G.E.D. with 3 years of administrative experience or other related experience.

Preferences:

The successful candidate will have:

• An Associate's degree
• Experience and a high level of accuracy with data entry systems
• Computer and general office skills
• Proficiency in Microsoft Office (Excel, Word, Teams, OneDrive, SharePoint)
• Experience with financial management systems for procurement and invoicing
• Experience with external audits of programs and data reporting
• Intermediate to advanced administrative experience working with various databases/systems
• Excellent time and project management skills
• Ability to work independently and manage multiple activities at once
• Strong experience in administrative project management and process improvement
• Professional-level oral and written communication skills
• Outstanding customer service skills

Special Requirements:

• Valid Driver's License

• Ability to pass a DMV Records Check

Work Schedule:

This is a 37.5-hour position located in Woodbridge, VA. Work is generally between 8:00 a.m. and 5:00 p.m., Monday-Friday.

Hiring Salary Range: $28.32 - $40.69 Hourly

We also offer great benefits, including:

• Retirement from the Virginia Retirement System (VRS)
• 401a and 457 retirement savings and investment plans
• Paid Annual Leave
• Paid Personal Leave
• Paid Sick Leave
• Paid Holidays
• Optional Group Medical and Dental Health Plans
• Optional Group Life Insurance
• An Employee Assistance Program (EAP)
• Career Development Opportunities

Full-time positions with Prince William County Government qualify for Public Service Loan Forgiveness. Click here for PSLF for additional information.

NOTE: The above position description is intended to represent only the key areas of responsibility; specific position assignments will vary depending on the departments business needs. To view the class description in its entirety, click here.

Prince William County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

SEE YOURSELF HERE!

Prince William County Government offers medical plans with corresponding pharmacy and basic vision coverage, as well as dental plans and a separate vision plan.

Full-time and part-time Prince William County Government employees are eligible to participate in our plans; however, the level and cost of benefits depends on the classification of the position.

The following positions do not accrue leave and are not eligible for holidays or other fringe benefits:

• Temporary
• Provisional
• Seasonal employees

Click on the link below to explore our plans and rates.

Prince William County Benefit Programs

01

By submitting this application, I understand the following: 1) Only the information provided on my application is used to determine my qualifications; 2) My resume will not substitute for the education, work experience, and required fields on the Prince William County application; 3) Only responses to Supplemental Questions that can be verified in my submitted education and work experience will be credited and 4) If selected, my employment dates will be verified for the past three (3) years (if applicable), with a required reference from my current or most recent employer.

• Yes, I acknowledge and understand the above statement and wish to continue in this process.
• No, I do not wish to proceed any further in this process.

02

This position requires a high school diploma or equivalent. Please select from the choices below that best represent your highest level of completed education.

• Bachelor's Degree or higher
• Associate's Degree
• High school diploma with college-level coursework
• High School/GED
• None of the above

03

Please indicate the number of years of experience you have in professional administrative support.

• More than 10 years
• 6 - 9 years
• 3 - 5 years
• Less than 3 years
• No experience

04

Please indicate job experience you possess in the following areas. (Check all that apply)

• Learning Management System Administration
• Risk Management/Insurance Administrative Support
• Driver Program Administration
• Outreach/Education Support
• Budget Oversight and Administration
• Policy Interpretation
• Presentation Development
• None of the above

05

Please select the applications and systems with which you are proficient. (Check all that apply)

• One Drive
• Share Point
• Word
• Excel
• Outlook
• Powerpoint
• Teams
• Oracle
• None of the above

06

Which of the following best describes your experience managing large datasets or databases?

• I have extensive experience managing large databases and interpreting complex datasets, including hands-on administration of a Learning Management System (LMS).
• I have extensive experience managing large databases and interpreting complex datasets, but have not worked with a Learning Management System (LMS).
• I have some experience managing databases or datasets in a professional setting
• I have no experience managing databases or datasets.

07

Which of the following best describes your experience using data reporting or analytics to track program performance or support decision-making?

• I have independently compiled program performance data, generated reports, and presented findings to support organizational decision-making.
• I have independently compiled and organized data into reports but had limited involvement in presenting findings or supporting decision-making.
• I have assisted others in compiling program performance data into reports used to support decision-making.-
• I have no experience with data reporting or analytics.

08

Which of the following best describes your level of experience with program or compliance auditing?

• I have conducted audits against policy and program requirements and independently compiled final audit results and recommendations.
• I have conducted audits following a defined process, but did not compile or deliver the final report.
• I have assisted others with conducting audits in a support capacity.
• I have no experience with auditing.

09

Do you have a valid driver's license?

• Yes
• No

Required Question

Employer Prince William County Government

Address 1 County Complex Court

Prince William County, Virginia, 22192

Website https://www.pwcva.gov/department/human-resources/careers