Administrative Coordinator

Position Details

Position Information

Recruitment/Posting Title Administrative Coordinator Job Category URA-AFT Administrative Department Paul Robeson Cultural Center Overview

The PRCC is one of four cultural centers under the umbrella of the Cultural Center Collaborative in the Division of Student Affairs. The four centers, which also includes the Asian American Cultural Center, the Center for Latino Arts & Culture, and the Center for Social Justice Education & LGBT Communities, work in partnership to support the needs of historically underrepresented and marginalized communities by creating welcoming and holistic learning environments inclusive of all identities and allies.

The vision of the PRCC is to develop a community where all students, especially students of the African diaspora, participate in guided educational discourse, leadership development, and out of the classroom engagement that cultivates meaningful experiences, fosters positive relationships, and facilitates inclusive spaces where individuals can be their authentic-self.

Posting Summary

Rutgers, The State University of New Jersey is seeking an Administrative Coordinator for the Paul Robseon Cultural Center (PRCC).

Among the key duties of the position are the following:

• Manages and oversees all administrative functions and provides support to programmatic elements of the PRCC.
• Oversees the day-to-day operations of these offices.
• Provides support to 3 other professional staff members, and directly supervises work study student employees.
• Supports the logistics and implementation of a variety of programs and events such as Black Welcome Week, Black History Month, and student leadership development programs.
• Performs complex professional, administrative, and operational tasks.
• Handles oversight of space reservations; processing contracts, invoices, and purchasing requisition, and hiring and payroll management for student employees.
• Arranges and coordinates the logistics for events and meetings, serving as the unit representative when working with the various venues, vendors, departments, and professional services.
• Participates as a full member of the unit in developing, administering, and evaluating the office's overall operation and programming.

FLSA Nonexempt Grade 04 Salary Details Minimum Salary 59893.480 Mid Range Salary 73909.480 Maximum Salary 87925.480 Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status Full Time Working Hours Standard Hours 37.50 Daily Work Shift Work Arrangement Union Description URA-AFT Administrative Payroll Designation PeopleSoft Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP

Qualifications

Minimum Education and Experience

• Bachelor's degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of student affairs and programming in a higher education setting plus a minimum of two years experience.

Certifications/Licenses Required Knowledge, Skills, and Abilities

• Excellent written and oral communication with attention to detail, as well as strong organizational and time management and event coordination skills
• Must possess strong customer service, and problem solving skills and ability to communicate effectively with new students, parents/families, faculty/staff and student leaders/employees
• Demonstrated ability to possess a calm demeanor when communicating with different constituencies and diverse audiences
• Ability to manage multiple priorities simultaneously and adhere to deadlines
• Cultural competency to work within cultural settings on a range of academic, student life, admissions, financial aid, counseling, health, disability and safety issues at a large, multi-faceted research university.
• Computer proficiency in Microsoft Office Suite, Outlook and virtual platforms such as Zoom
• Ability to work both independently and as a constructive, collaborate member of the Cultural Center Collaborative team.

Preferred Qualifications

• Knowledge of purchasing (SciQuest), contract preparation and bid processes. Knowledge of managing timesheets and payroll.

Equipment Utilized

• PC, Apple and Microsoft Office Suite, Google Docs/Forms, MailChimp.

Physical Demands and Work Environment

• May be required to travel to other campus locations and offices and lift boxes related to promotional items, as needed.
• This position may be required to work flexible work hours and/or overtime during peak operational periods including late August - September, and late April - early May to support departmental operations.

Special Conditions

• Available to work nights and weekends on occasion with schedules adjusted accordingly.

Posting Details

Posting Number 26ST1036 Posting Open Date 05/21/2026 Special Instructions to Applicants Regional Campus Rutgers University-New Brunswick Home Location Campus Busch (RU-New Brunswick) City Piscataway State NJ Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Do you have a Bachelor's degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of student affairs and programming in a higher education setting plus a minimum of two years experience?

• Yes

• No

• • Are you currently a member of URA-AFT?

• Yes

• No

• • Please describe your experience with planning and coordinating events or programs?

(Open Ended Question)

• • Please describe your proficiency using Microsoft Office programs, specifically Word, Excel, PowerPoint and Publisher.

(Open Ended Question)

• • Please share any other platforms and web-based applications that you are proficient in that could benefit an organization and you in this role.

(Open Ended Question)

Applicant Documents

Required Documents

• Resume/CV
• Cover Letter/Letter of Application

Optional Documents

• List of Professional References (contact Info)