Administrative Coordinator

Port Elevator is part of American Elevator Group (AEG), the largest independent elevator service company in North America, consisting of a collection of well-established elevator service companies operating throughout the United States. Backed by Arcline Investment Management, AEG has a significant footprint in the elevator industry and is rapidly growing. We are looking for an experienced Administrative Coordinator to work in the New Columbia, PA office.

The Administrative Coordinator will coordinate all administrative tasks required by the finance and management offices.

Responsibilities:

• Perform tasks involving maintenance contract renewals, working directly with the Maintenance and Construction departments
• Adeptly uses multi-line telephone system and other communications methods and networks.
• Perform administrative tasks for management and to support the office.
• Communicate directly with customers so accounts are updated in a timely manner.
• Assist the mechanics in completed their time tickets in the system to ensure proper pay.
• Enter and update information in computer databases.
• Work directly with the Finance department to keep customer accounts current and updated, as necessary.
• Assist the dispatchers upon their absence.
• Performs other duties as assigned.

Work Environment & Hazards:

• This job operates in a general office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Special Physical Demands:

• This is a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand, as necessary.

Work Contact Group:

• Significant contact with mechanics and field staff