Administrative Coordinator

Administrative Coordinator

• 556386
• Columbia University Medical Center
• Surgery
• Full Time
• Opening on: Apr 1 2026
• Grade 103

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• Job Type: Officer of Administration
• Bargaining Unit:
• Regular/Temporary: Regular
• End Date if Temporary:
• Hours Per Week: 35
• Standard Work Schedule: M-F (9AM-5PM)
• Building:
• Salary Range: $66,300-$75,000

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University''s good faith and reasonable estimate of the range of possible compensation at the time of posting.

Position Summary

The Administrative Coordinator provides advanced administrative and operational support to a Breast Surgeon, exercising independent judgment in managing clinical, surgical, and academic priorities. Responsibilities include triaging communications, coordinating office visits and surgical scheduling, facilitating ancillary testing, and overseeing check-in and check-out functions to ensure efficient patient flow and regulatory compliance.

The Coordinator manages and prioritizes the surgeon's academic calendar, supports meetings and institutional commitments, and collaborates closely with the clinical team to resolve scheduling and documentation issues proactively. Additionally, the role supports the Breast Surgical Oncology Fellowship Program by coordinating meetings and activities, maintaining required documentation, monitoring deadlines, and serving as a liaison to fellows and institutional stakeholders to ensure program compliance and effectiveness.

Responsibilities

Clinical Operations & Strategic Coordination

• Oversee operational management of outpatient and surgical scheduling, optimizing provider templates to improve access, capacity utilization, and revenue capture.
• Independently resolve complex scheduling conflicts, patient access barriers, and workflow disruptions.
• Monitor preoperative clearance compliance and intervene proactively to prevent surgical cancellations and associated revenue loss.
• Analyze clinic volume, referral trends, and scheduling metrics to recommend operational improvements to divisional leadership.
• Develop and implement process improvements to enhance patient flow and regulatory compliance.

Financial & Regulatory Oversight

• Evaluate referral requirements, prior authorizations, and insurance coverage to mitigate financial risk and reduce claim denials.
• Collaborate with revenue cycle and billing teams to resolve reimbursement discrepancies.
• Monitor compliance with institutional, Joint Commission, and payer requirements.
• Maintain oversight of documentation transmission to ensure regulatory and accreditation compliance.

Academic & Faculty Support

• Manage and strategically prioritize the Breast Surgeon academic and clinical calendar, balancing institutional, research, and educational commitments.
• Coordinate faculty meetings, research initiatives, and educational programming.
• Prepare briefing materials, reports, and communications for institutional leadership and external stakeholders.

Fellowship & Graduate Medical Education Administration

• Serve as primary administrative lead for the Breast Surgery Fellowship Program.
• Oversee ERAS and Thalamus recruitment processes, ensuring compliance with ACGME requirements.
• Maintain MedHub documentation, accreditation files, milestone tracking, and reporting deadlines.
• Coordinate recruitment events, interviews, onboarding, and program evaluations.
• Serve as liaison between fellows, faculty, GME Office, and institutional leadership.

Leadership & Supervision

• Provides independent oversight of cross-coverage support across administrative functions, proactively adapting to operational demands.

• Represent the Division in cross-functional institutional meetings and committees.

Minimum Qualifications

• Bachelor''s Degree or equivalent of education and experience.

Preferred Qualifications

• Two years of related experience.

Other Requirements

Qualifications for candidates include but are not limited to the following:

• Excellent written and oral communication skills.
• Excellent organizational skills and the ability to prioritize multiple tasks, projects and assignments.
• Exceptional attention to detail and accuracy.
• Experience in specific hospital systems (NYP Portal).
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Must be able to successfully complete systems training requirements.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.