Administrative Coordinator, Nursing

SUMMARY

Provides overall administrative support to the School Dean/Associate Dean, faculty, staff and students. Works collaboratively with colleagues to achieve goals of the department, school, division and college.

DUTIES AND RESPONSIBILITIES

• Researches, collects, and compiles data for reporting and information purposes

• Coordinates routine office procedures

• Assists in developing and submitting year departmental budgets

• Review/reconciliation of monthly departmental expenses, budget matters and procurement card transactions; Generates monthly budget reports

• Orders supplies, equipment, and prepares purchase requisitions

• Assists in the development of improved methods and procedures for unit support staff operations

• Provide exemplary customer service with a professional and engaging demeanor, in a high-volume environment

• Positively responds to students' inquiries in a timely manner

• Answers phones and screens incoming calls and mail; responds independently to inquiries, drafts responses for leadership review or refers as appropriate

• Develops strong working relationships with key departments and employees across the College and community

• Schedules departmental meetings, prepares meeting materials, takes and disseminates minutes

• Prepares and maintains confidential correspondence and documents

• Manages supervisor's calendar and schedules internal and external meetings

• Arranges travel plans and itineraries, compile documents for travel-related meetings and monitor travel budget lines

• Monitors Academic Affairs' faculty professional improvement travel funds

• Reviews, and updates faculty academic workload

• Works with faculty coordinators to coordinate and manage course schedule

• Facilitates division projects/programs, such as retention efforts, office hours and other projects which address student success

• Collaborates with other Administrative Coordinators as needed

• Attends administrative meetings as required

• Establishes and maintains general office files and records

• Engages in ongoing professional development to remain abreast of quality service best practices, trends, methods and principles

• Performs other related duties as assigned