Administrative Coordinator, Office of the Provost

Full Time Staff (In Person) Denmark, SC Posted 2 hours ago Website Voorhees University An Affirmative Action/Equal Employment Opportunity Employer ABOUT VOORHEES UNIVERSITY In celebration of its 125th year of existence on April 7, 2022, Voorhees College was renamed Voorhees University to honor founder, Elizabeth Evelyn Wright. Voorhees University is a private, diverse, historically black, coeducational, liberal arts, baccalaureate degree-granting institution affiliated with the Episcopal Church. Located in rural Denmark, South Carolina, the University serves traditional and nontraditional students primarily from South Carolina and the southeastern region of the United States; however, seeks to expand our reach both nationally and internationally. The University offers each student a comprehensive general education experience coupled with professional education in the values-centered liberal arts environment that supports educational opportunities designed to help prepare students to function in a diverse and increasingly technological society. Accordingly, the University seeks to produce highly qualified graduates who coalesce intellect and faith in pursuit of life-long learning, healthy living, the betterment of society, and an abiding faith in God. PRESIDENTIAL CHARGE AND SCOPE OF APPOINTMENT In accordance with the University's mission, Dr. Ronnie Hopkins, 10th President of Voorhees University has issued the charge and call to action articulated through the University's mantra: Begin. Believe. Become. that will advance Voorhees University to The Next Level of Excellence. President Hopkins believes and expects that Voorhees University will be nationally recognized as a premier, comprehensive liberal arts institution focused on student success, excellence and integrity. Through this charge, greater emphasis will be placed on high performing learners, highly accomplished faculty and staff, an involved community, and a supportive and dedicated alumni base. Position: Administrative Coordinator, Office of the Provost Division: Academic Affairs Salary Range: $40,000-$45,000 FLSA Classification: Salary, Exempt Position Type/Duration: Full-time/12 months Position Schedule: 8:00 a.m.-5:00 p.m. Monday - Friday (extended hours, weekends, and travel may be required) ESSENTIAL FUNCTIONS Provides advanced, diversified administrative support to the Provost/Vice President for Academic Affairs. Manages the Provost's schedule and acts as her representative in dealings with internal and external parties Researches and handles special projects and assignments Manages a complex calendar to ensure prioritization of meetings and visitors; Arrange and schedule constituent stakeholder meetings Prioritizes and handles correspondence Creates documents, prepares reports and documents, manages calendars to schedule appointments, sorts mail, and offers general staff support Manages faculty and staff files, including confidential employment files, faculty credentials and qualifications documentation, and faculty and staff evaluations; Coordinates travel and prepares travel itineraries and documents; Prepares for meetings and takes minutes; composes correspondence and reports; Serves as liaison between the Provost's Office and internal and external constituencies concerning the operations and activities of the office; Facilitates the submission and follow-up for academic and financial documents and reports for the Division of Academic Affairs; Keeps the Provost informed of all matters requiring attention; Manages office coverage during hours of operation, phone and email correspondence, customer relations; Researches and prepares complex documents that include PDFs, charts, graphs, and PowerPoints; web content updates; and Performs additional duties as requested by the Provost and Vice President for Academic Affairs. EDUCATION Bachelor's degree required. Master's degree preferred. PREFERRED QUALIFICATIONS Three to five years of administrative assistant or office-related experience. Ability to maintain a high degree of confidentiality, sensitivity and discretion. Project management skills and ability to meet deadlines, as well as the ability to keep administrators on task with their meeting preparations and project deadlines; Excellent interpersonal and proven customer service skills with the ability to communicate in a professional manner with the University community, students, faculty, staff, Executive Cabinet, Board of Trustees, and University guests. Event planning and facilitation experience; Ability to work effectively in a customer-service-based energetic office, and to manage multiple tasks in a timely and effective manner while remaining flexible; Effective organization and problem-solving skills, with the ability to work independently with limited supervision and to make decisions affecting the Office; Ability to effectively interact and work collaboratively with campus personnel and students in a team environment to meet office deadlines and prioritize workload appropriately; Willingness to adjust responsibilities as needed for the benefit of the office; Strong computer skills, including proficiency in Microsoft Office - Word, Excel, Outlook and PowerPoint - or similar programs; Detail oriented in own work as well as in reviewing work of others; Ability to maintain a positive attitude and high level of professionalism; Ability to provide leadership, train others, and delegate workloads; Willingness to work some early mornings, late or weekend hours for special events; Good understanding and command of the English language, including spelling, grammar and letter writing; and excellent proofreading skills. Must promote accountability and integrity in advancing an overall commitment to the University's core values with an additional familiarity, dedication, and loyalty to the institution's history and traditions steeped in the Episcopal church. Core Characteristics: Take initiative: Maintain confidentiality Be accountable Behave ethically Be honest and trustworthy Demonstrate a strong work ethic Be inquisitive Be detail oriented Be self-motivated Efficiently manage multiple tasks Be a team player Be committed to improving Voorhees University APPLICATION INFORMATION Review of applications will begin immediately and continue until the position is filled. Please submit an employment application, cover letter detailing your interest and qualifications for the position, resume, and relevant transcript to apply. To apply for this job please visit voorhees.edu.