Administrative Coordinator (Orthopedic Surgery)

Administrative Coordinator (Orthopedic Surgery) - - 31985 - UCLA Health

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Administrative Coordinator (Orthopedic Surgery)

General Information

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Work Location: Los Angeles, CA, USA

Onsite or Remote

Fully On-Site

Work Schedule

Monday-Friday, 8am-5pm

Posted Date

07/16/2026

Salary Range: $30.36 - 43.49 Hourly

Employment Type

2 - Staff: Career

Duration

Indefinite

Job #

31899

Primary Duties and Responsibilities

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The Department of Orthopedic Surgery is seeking to hire a full-time Administrative Coordinator. You will provide administrative and operational support for research faculty and programs. This role serves as a key partner to investigators, research staff, and department leadership by coordinating research activities, supporting grant administration, organizing educational events, and facilitating collaboration across multiple teams. Key responsibilities include:

• Coordinate research meetings, seminars, tumor boards, and special events
• Provide administrative support to faculty conducting sarcoma and musculoskeletal research
• Assist with grant proposal preparation, progress reports, funding applications, and compliance related activities
• Track research publications, patents, funding opportunities, and project milestones
• Coordinate travel arrangements, reimbursements, memberships, and faculty support activities
• Maintain research databases, registries, and documentation
• Support recruitment, onboarding, and orientation activities for research personnel
• Serve as liaison between faculty, departmental administrators, sponsors, and collaborators across UCLA
• Assist with research communications, newsletters, websites, and annual reporting initiatives
• Coordinate activities related to research space, equipment, resources, and laboratory operations

Salary range: $30.36/hr - $43.49/hr

Job Qualifications

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• Bachelor's degree in a scientific, health related or business administration program (strongly preferred)

• Knowledge and proficiency of Microsoft Office applications including Word, Outlook, PowerPoint, Excel, Adobe Acrobat

• Minimum one year of administrative and/or project management support (strongly preferred)

• Experience operating a computer and knowledge of software applications for word processing, email, and internet navigation

• Strong organizational and project management skills

• Excellent interpersonal and communication skills

• Ability to handle confidential information with discretion and diplomacy

• Ability to perform detail-oriented work with high degree of accuracy

• Skill in preparation of accurate and timely reports and statistical informatio

As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.

Current/former UC employees are subject to a personnel file review.

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