Administrative Coordinator, People Operations

Description

What you'll do:

• Provide day-to-day administrative support to the People Operations team, including scheduling, documentation, and process coordination 
• Coordinate onboarding and offboarding activities, including employee communications, system updates, equipment coordination, and tracking completion of required tasks 
• Maintain accurate employee records across HR systems, ensuring timely updates and data integrity 
• Support employee lifecycle changes including job changes, compensation updates, transfers, leave tracking, and organizational updates 
• Assist with benefits administration support and employee communications related to People Operations programs 
• Assign, track, and maintain employee training records through internal learning platforms and systems 
• Monitor completion of required onboarding, compliance, and recurring trainings and follow up with employees and managers as needed 
• Support coordination of Lunch & Learn sessions, internal trainings, and employee development programs 

• Maintain and update employee information in BambooHR, Insperity, and other internal systems with a high degree of accuracy 
• Audit HR data regularly to identify discrepancies, missing information, or outdated records 
• Support HRIS integrations, workflows, and process improvements to ensure systems remain accurate and efficient 
• Partner with internal teams to ensure employee data consistency across systems and platforms 
• Assist with generating reports, tracking metrics, and maintaining operational dashboards as needed 

• Maintain and update Confluence pages and internal People Operations resources, including onboarding guides, benefits information, Lunch & Learn materials, policies, training resources, and process documentation 
• Ensure internal documentation remains current, organized, and easily accessible to employees 
• Support company-wide communication efforts related to People Operations initiatives and programs 

• Coordinate meetings, scheduling, and logistics for the People Operations team 
• Draft, proofread, and format internal communications and presentations 
• Assist with People Operations events, trainings, employee engagement activities, and company initiatives 
• Provide occasional front desk or workplace support as needed 

What you'll bring:

• 2–4 years of administrative, HR coordinator, or People Operations experience 
• Previous experience working with HRIS platforms such as BambooHR, Insperity, Workday, ADP, or similar systems 
• Experience assigning and tracking employee training through HRIS or learning management systems preferred 
• Strong attention to detail and commitment to data accuracy 
• Experience managing employee records, databases, or systems administration 
• Comfortable working across multiple systems, tools, and priorities simultaneously 
• Strong organizational and follow-through skills with the ability to manage deadlines independently 
• Excellent written and verbal communication skills 
• High level of discretion and professionalism when handling confidential employee information 
• Proficiency in Microsoft 365 
• Experience with Confluence, Jira, or similar knowledge management/project tools preferred 
• Self-starter who takes initiative and proactively identifies process gaps or areas for improvement 

• Must be readily available to be in office for employee support and new hire onboarding 

Benefits and Perks

• Join a team of best-in-class engineers building the foundation of planetary surface exploration
• Equity ownership in the company
• Comprehensive health benefits, including medical, dental, vision, and mental health support
• 401(k) plan with company match
• Flexible PTO and parental leave
• Home office set up reimbursement
• Weekly lunch stipend, plus complimentary snacks and beverages on-site
• Once a month social hour on-site with food and drinks