Administrative Coordinator (PH&W Employees ONLY)
Salary
$23.43 Hourly
Location
517 Court Place, Louisville, KY 40202, KY
Job Type
Full_Time
Job Number
15657
Department
Public Health & Wellness
Opening Date
06/18/2026
Closing Date
6/24/2026 11:59 PM Eastern
Description
PH&W Employees ONLY
Summary Objective
The purpose of this position is to provide administrative support services. Organize and coordinate the tuition reimbursement program and provide back-up support for department payroll processing.
This class works under general supervision, independently developing work methods and sequences.
Examples of Duties
ESSENTIAL FUNCTIONS
The essential functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the class as necessary.
Assists in budget preparation and monitors and controls expenditures.
Assists in resolving problems, complaints and grievances.
Evaluates programs, policies, and procedures for effectiveness, and recommends modifications and improvements.
Reviews project completion schedules and logistical issues and discusses with management timeframes, deadlines and cost.
Coordinates the preparation and adoption of regulations, policies and procedures.
Represents the department to the public to provide information concerning programs and operations.
Organizes and coordinates programs.
Provides technical assistance and instruction in project scheduling, customer service, problem solving, policies and procedures and quality assurance.
Determines training needs assessments and assists in developing training programs.
Researches information, collects data and maintains database records to track projects and to generate progress reports.
Coordinates the scheduling of multiple projects and reviews work plans to ensure that personnel are available for projects.
Collects and analyzes data on programs and recommends a plan of action for improving services.
Prepares status reports on projects, correspondence and documents and completes special projects.
PH&W LEAD HAZARD REDUCTION PROGRAM
Processes regulatory documents, assists the supervisor in documenting and resolving environmental lead safety concerns, and ensures accurate data in multiple systems.
Inputs statistical data in program data systems.
Provides technical assistance, consultation, education, and instruction to staff and the community on how to identify, test for, and mitigate damages of lead exposure.
Develops and maintains program records, policies, and procedures.
Prepares reports, develops, and designs community outreach and educational materials.
Assists in verifying compliance with Louisville Metro Code of Ordinances (LMCO) Chapter 167, Lead Hazard Reduction Program for Rental Housing Units.
Performs administrative, clerical and receptionist duties.
Minimum Requirements
MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS
Bachelor's Degree in Business or Public Administration or related discipline.
Six (6) months of clerical or administrative, customer service, human resources or related experience.
EQUIVALENCY: An equivalent combination of education and experience may be substituted.
OTHER MINIMUM REQUIREMENTS
PHYSICAL DEMANDS
Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.
UNAVOIDABLE HAZARDS (WORK ENVIRONMENT)
Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.
AMERICANS WITH DISABILITIES ACT COMPLIANCE
Louisville Metro Government is an Equal Opportunity Employer. ADA requires the Louisville Metro Government to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.
STANDARD CLAUSES
May be required to work nights, weekends, holidays and emergencies (man-made or natural) to meet the business needs of Louisville Metro Government.
This job description is not designed to cover or contain a comprehensive listing of essential functions and responsibilities that are required of an employee for this job. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.
ESSENTIAL SAFETY FUNCTIONS
It is the responsibility of each employee to comply with established policies, procedures and safe work practices. Each employee must follow safety training and instructions provided by their supervisor. Each employee must also properly wear and maintain all personal protective equipment required for their job. Finally, each employee must immediately report any unsafe work practices or unsafe conditions as well as any on-the-job injury or illnesses.
Every manager/supervisor is responsible for enforcing all safety rules and regulations. In addition, they are responsible for ensuring that a safe work environment is maintained, safe work practices are followed and employees are properly trained.
Supplemental Information
Louisville Metro Government is committed to providing our employees with the tools they need to lead a fit and healthy life. Aside from community-wide initiatives like the Mayors Hike, Bike and Paddle event every Memorial Day and Labor Day, and the Healthy Hometown Movement, Metro Government provides employees with programs designed to enhance their life and well-being, like a Wellness Center that allows employees and their dependents with Metro health insurance to take care of their basic medical and health needs for a $5 co-pay. Louisville Metro Government understands that a team of healthy, vibrant employees is the greatest asset we have.
Full Time Regular
Part Time - 17.5 to 25 Hours Per Week
Part Time - Less Than 17.5 Hours Per Week
Temporary Positions
Interns
01
Do you have a Bachelor's Degree in Business or Public Administration or related discipline?
02
Do you have Six (6) months of clerical or administrative, customer service, human resources or related experience?
Required Question
Employer Louisville Metro Government
Address 517 Court Place
Louisville, Kentucky, 40202
Phone (502) 574-8100