Administrative Coordinator

Job Summary

The Legacy Center stewards the history of the health sciences at Drexel University, with a focus on women in medicine, supporting internal and external researchers, programming, and collections management The Administrative Coordinator (AC) provides support ensuring efficient operation of the department administrative needs. The AC is the initial point of contact for the Legacy Center, interacting with internal staff, and external users and visitors.

Essential Functions

• Manage daily office routines including but not limited to handling initial internal and external communications, monitoring and re-ordering supplies, maintaining the office calendar, preparing reports, and executing special projects as assigned. 
• Track departmental spending, reconciling purchasing card statements, and handle transactions with approved vendors.
• Assist with financial procedures, generate financial reports, and maintain necessary bookkeeping. 
• Arrange meetings and provide support for physical and virtual events; arrange catering needs for internal events; provide general assistance to visitors with lodging and transportation issues.
• Support collections management and research use including basic inventorying and responding to basic reference requests.
• Assist with administration of Temporary workers and work-study students. 
• Arrange for staff travel and prepare and submit travel expense reports. 
• Other duties as assigned

Required Qualifications

• Minimum of a Associate's Degree or the equivalent combination of education and work experience. (Please review the Equivalency Chart for additional information.)
• Minimum of 1 year of experience.
• Excellent communication, interpersonal, and organizational skills.
• Ability to work well with all levels of internal management and staff, and external visitors.

Preferred Qualifications

• Experience with academic institutional software such as WebFinance.

Location

• Queen Lane Campus - Philadelphia, PA

Additional Information
This position is classified as Non-Exempt, grade H. Compensation for this grade ranges from $18.89 - $28.33 per hour. Please note that the offered rate for this position will vary based on the successful candidate’s qualifications and experience, department budget, and an internal equity review.

Applicants are encouraged to explore the Professional Staff salary structure and Compensation Guidelines & Policies for more details on Drexel’s compensation framework. For information about benefits, please review Drexel’s Benefits Brochure.

Special Instructions to the Applicant
Please make sure you upload your CV/resume and cover letter when submitting your application.

A review of applicants will begin once a suitable candidate pool is identified.