Under general direction, coordinates administrative operations and the workflow of clerical support staff while delivering high-level administrative support to departmental leadership and teams. Manages complex assignments, facilitates communication and process improvement initiatives, and utilizes independent judgment to support organizational objectives and operational efficiency.
Responsibilities:
Plans conferences for department and department head
Under general direction coordinates the workflow of employee(s and provides administrative support of a complex and technical nature to single or multiple department or division (i.e., organizes, plans, and prioritizes work of others, develops and builds teams to accomplish project assignments
Performs all responsibilities of an Administrative Assistant Sr
Provides input to presentations and other department/supervisor work (i.e., supervisor provides general thought and ee will draft more material based on initial ideas
Reviews administrative procedures and operating practices and makes recommendations to increase efficiency.
Assists in recruiting, hiring, training, and evaluating the performance of employees
Analyzes complex information requests and determines complex trends
Develops reports for executive or department
Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events
High school diploma or equivalent or associates degree.
5 years experience in an increasingly responsible administrative support role required.
Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software.
Ability to use applicable MS Suite products.
Advanced knowledge of business processes and procedures.
Working knowledge of accounting and financial principles and functions.
Ability to analyze data.
Ability to use discretion and independent judgment
Licensure, Certifications, and Clearances:
Act 34
UPMC is an Equal Opportunity Employer/Disability/Veteran