Administrative coordinator (sales support)

Location: Jacksonville, FL (Westside) Type: Full-Time, On-site Schedule: Monday - Friday | 8:00 AM - 5:00 PM

The Opportunity Are you a detail-oriented professional with a "get it done" attitude? We are a leading provider of construction building materials looking for a Sales Administrative Assistant to join our Westside Jacksonville team. This isn't just a data entry role; you will be the backbone of our Sales Department, ensuring that the transition from a "handshake deal" to a "delivered product" is seamless. In this role, you will act as the primary Sales Coordinator for our Outside Sales Team, managing the administrative lifecycle of every account.

We value stability and reliability. If you have a proven track record of long-term commitment in your previous roles and enjoy a fast-paced, industrial-adjacent environment, we want to talk to you. What You Bring to the Table

• Job Stability: A consistent work history with a "no-hopper" resume is a strict requirement for this position.
• Detail Obsession: In the world of concrete reinforcement, a decimal point in the wrong place matters. You must be highly accurate under pressure.
• Communication Skills: You are comfortable talking to contractors, engineers, and sales reps alike.
• Tech Savvy: Proficient in Microsoft Office (Excel is a must) and capable of learning industry-specific ERP software quickly.
• Reliability: You are looking for a long-term home and are comfortable with a daily commute to the far Westside of Jacksonville (this is 100% on-site).

• Competitive Pay: We offer industry-leading wages for experienced administrative talent.
• Bonus Structure: Hard work is rewarded with performance-based bonuses.
• 100% Employer-Paid Medical: We cover 100% of your medical insurance premiums-a rare perk that ensures you and your health are protected.
• Supportive Culture: Work in a high-energy, team-oriented atmosphere where everyone pulls in the same direction.

• Order Management: Accurately enter and process all incoming orders from the Sales Team into our internal systems.
• Customer Liaison: Serve as a key point of contact for customers regarding order status, basic inquiries, and follow-ups.
• Schedule Management: Coordinate and manage sales schedules to ensure the Outside Sales Team is optimized and deadlines are met.
• Inside Sales Support: Assist the Outside Sales Team with quote preparation, lead tracking, and maintaining CRM accuracy.
• Logistics Coordination: Collaborate with the production and dispatch teams to ensure customer delivery timelines are realistic and upheld.
• Administrative Flow: Maintain organized digital and physical files for all sales contracts, blueprints, and reinforcement specifications.

• Organization
• Written Communication
• Administrative Duties
• Order Entry
• Sales Administration (3 years of experience is required)
• Sales Support
• CUSTOMER ORDERS/SALES
• Quotes
• Purchase Orders
• Microsoft Office (4 years of experience is required)
• Problem Solving
• Creating Presentations
• Organizational Skills
• Interpersonal Skills
• Prioritizing
• 
  Qualifications
• Years of experience: 4 years
• Experience level: Experienced
• 
  Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.
  
  Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
  
  At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
  
  Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).
  
  This posting is open for thirty (30) days.