Administrative Coordinator

Welcome to Verdantas, where innovation meets sustainability, and your career finds purpose!

At Verdantas, we’re redefining environmental consulting and sustainable engineering through our use of cutting-edge modeling and digital technology and our genuine commitment to people. Our work spans high-growth sectors like water resources, resilient land use, energy transformation, and civil infrastructure.

Our commitment to excellence, across more than 90 offices, is championed by a team of over 2,000 experts, scientists, engineers, geologists, and technical specialists, embedded in a people-focused culture, prioritizing the well-being of our employees, clients, and the communities we serve. We partner with clients to deliver smart, data-driven solutions to complex environmental and infrastructure challenges. We don’t just solve problems; we help shape a more sustainable future.

Join a people-first culture that values your well-being, empowers your growth, and amplifies your impact. At Verdantas, your career goes beyond the expected, and your work helps build a better world.

Ready to shape the future of resilient communities?

Verdantas is seeking a Full-time Administrative Coordinator for the San Diego Office(s). This is an excellent opportunity for an organized, customer-focused professional who enjoys supporting teams, coordinating activities, and creating a positive experience for both internal and external stakeholders. The successful candidate will be a trusted partner to our staff and help ensure the efficient operation of our growing San Diego offices.

What You'll Do:

• Oversee daily office operations, including maintaining supplies, managing correspondence, and ensuring a clean and organized workspace
• Serve as the primary point of contact for internal and external communications, including phone calls, emails, and visitor interactions
• Ensure efficient day-to-day operations, maintaining a well-organized and fully supplied office environment
• Manage fleet maintenance and logistics effectively
• Assist in coordinating resources (team members, equipment, materials) and formatting deliverables for projects
• Organize important documents, contracts, and project files
• Assist supervisors and Department leader in the onboarding process for new hires, including coordinating gifts, orientation lunch, workspace setup, introduction to office layout and colleagues, and a welcome announcement
• Manage the process of sending and receiving certified mail for important project-related documents. Track and document certified mail receipts for record-keeping purposes
• Prepare and edit documents, reports, and presentations
• Maintain accurate records and filing systems
• Assist with planning and execution of company events, meetings, and projects
• Deliver excellent customer service to clients, vendors, and employees, resolving inquiries promptly

What You'll Bring:

• High school diploma or equivalent required; additional business, administrative, or project coordination training is a plus
• One or more years of relevant administrative, office support, customer service, project coordination, or data-management experience
• Strong proficiency with Microsoft Office Suite, especially Outlook, Word, Excel, and PowerPoint; ability to quickly learn tools such as Vision/Vantagepoint and other internal systems
• Excellent attention to detail, with the ability to maintain accurate records, track follow-ups, and ensure data quality
• Strong written and verbal communication skills with the ability to interact professionally with colleagues, leaders, clients, vendors, and external partners
• Strong organizational and time-management skills, including the ability to manage multiple priorities, meet deadlines, and maintain a high level of follow-through
• A collaborative, proactive, and customer-service-focused approach with a commitment to supporting team success
• Ability to handle sensitive information with discretion and maintain confidentiality at all times

Salary Range:

$26.00 - $30.00

Benefits: