Administrative Skills, Business Growth, Business Operations, Communication Skills, Customer Relationship Management (CRM) Systems, Customer Service Evaluation, Customer Support/Service, Detail Oriented, Documentation, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Word, Multitasking, Operational Support, Organizational Skills, Record Keeping, Reporting Skills, Sales Administration, Sales Operations, Salesforce.com, Systems Maintenance, Team Player, Time Management
Administrative Coordinator
Location: Santa Ana, CA
Schedule: Full-time
Compensation: $20–25/hour
Position Overview:
We are seeking a Business Operations Coordinator to support our sales and office operations team. This role focuses on administrative coordination, customer communication, and tracking orders and samples to ensure smooth day-to-day operations.
This is a hands-on, support-focused role ideal for someone organized, detail-oriented, and looking to grow within a business environment.
Key Responsibilities:
- Provide day-to-day administrative support to the sales and operations team.
- Communicate with customers regarding orders, samples, and general inquiries.
- Track orders, shipments, and sample requests to ensure timely follow-up.
- Maintain accurate records and update internal systems (Salesforce).
- Assist with preparing basic reports and documentation.
- Support internal coordination across teams as needed.
- Help ensure timely execution of day-to-day tasks and follow-ups.
Qualifications:
- 1–3 years of administrative, customer service, or office support experience.
- Strong organizational and communication skills.
- Detail-oriented with the ability to manage multiple tasks.
- Proficient in Microsoft Office (Excel, Outlook, Word).
- Experience with CRM systems (Salesforce preferred but not required).
What We’re Looking For:
- Reliable and responsive.
- Organized and detail-focused.
- Team-oriented with a proactive mindset.
- Comfortable working in a fast-paced environment.
Nice to Have:
- Experience in order tracking or customer support.
- Familiarity with Salesforce or similar systems.
Why Join Us:
- Collaborative team environment.
- Opportunity to grow within the company.
- Exposure to sales and business operations.