Job Description
Overview:
TekWissen is a global workforce management provider headquartered in Ann Arbor, Michigan that offers strategic talent solutions to our clients world-wide. The below job opportunity is with one of our Biotech clients who researches develop and commercializes drugs. The company focuses primarily on antiviral drugs used in the treatment of HIV, hepatitis B, hepatitis C, and influenza, including Harvoni and Sovaldi.
Position: Administrative Coordinator
Location: Santa Monica, CA 91773
Duration: 12 Months
Job Type: Temporary Assignment
Work Type: Onsite
Job Description:
- The Administrative Coordinator provides high-level administrative and operational support to senior leaders and cross-functional teams within Process Development.
- This role is responsible for managing executive calendars, coordinating meetings and events, supporting organizational communications, facilitating onboarding and offboarding activities, and driving administrative processes that enable efficient team operations.
- The position serves as a key point of coordination across multiple functions and stakeholders, ensuring effective execution of business priorities.
Key Responsibilities:
- Manage complex calendars, meeting logistics, travel arrangements, and expense reporting for senior leaders.
- Coordinate leadership team meetings, prepare agendas, capture action items, and track follow-up activities.
- Support department communications, presentations, organizational announcements, and team events.
- Facilitate employee and contractor onboarding, offboarding, transfers, and organizational changes.
- Maintain organizational charts, distribution lists, team repositories, and administrative records.
- Coordinate cross-functional activities, leadership reviews, all-hands meetings, and special projects.
- Serve as a liaison between leaders, employees, contractors, and business partners to ensure timely communication and issue resolution.
- Support continuous improvement of administrative processes, tools, and operational workflows.
Qualifications:
- Bachelor's degree or equivalent experience preferred.
- Experience supporting senior executives, directors, or leadership teams in a corporate environment.
- Strong organizational, communication, and project coordination skills.
- Proficiency with Microsoft 365 applications, including Outlook, Teams, PowerPoint, Excel, and SharePoint.
- Ability to manage multiple priorities, maintain confidentiality, and work effectively in a fast-paced environment.
TekWissen Group is an equal opportunity employer supporting workforce diversity.
Numbers & Facts
| Location | Santa Monica, CA |
| Industry | Computer/IT Services |
| Salary | $24–$28 |
| Company Size | 100 to 499 employees |
| Year Founded | 2009 |
| Website | http://www.tekwissen.com/ |
About Company
WE THE TEKWISSEN PEOPLE
TekWissen offers you a broader portfolio of services, industry-leading solutions, and the meaningful innovations that give you greater flexibility and speed to respond to market dynamics, reduced costs and risk to improve enterprise performance, and increased productivity to enable growth.
To keep pace with global market demands, TekWissen keeps its finger on the pulse of change. Our organized approach to guiding a project from its inception to closure. Managing projects is becoming more and more important as we enter the digital era. To cope with the pace that this transition demands, a method is required to manage projects so they can yield quality work, while incorporating efficient use of time and resources.
Project involves identifying which quality standards are relevant to the project and determining how to satisfy them.
It is important to perform quality planning during the Planning Process and should be done alongside the other project planning processes because changes in the quality will likely require changes in the other planning processes, or the desired product quality may require a detailed risk analysis of an identified problem. It is important to remember that quality should be planned, designed, then built in, not added on after the fact.
Capabilities and accomplishments in one TekWissen business enhance the opportunity for success in the others. Put simply, TekWissen's unique combination of attributes promotes success.Skills
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