Administrative Coordinator

POET

Savannah, GA

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JOB DETAILS

SKILLS

Administrative Skills, Auto Insurance, Best Practices, Communication Skills, Compensation Management, Contract Management, Documentation, Employee Orientation, Environmental Compliance, Fitness, Food Quality, Food Safety, Fundraising Campaign, High School Diploma, Human Resources, Interpersonal Skills, Inventory Cycle Counts, Inventory Management, Mail Processing, Maintain Compliance, Microsoft Office, Needs Assessment, Onboarding, Organizational Skills, PC (Personal Computer) Systems, Payroll Administration, Physical Demands, Presentation/Verbal Skills, Problem Solving Skills, Process Development, Process Improvement, Property Insurance, Purchasing/Procurement, Regulatory Compliance, Risk Management, Safety/Work Safety, Team Player, Time Management, Tuition Reimbursement, Writing Skills

LOCATION

Savannah, GA

POSTED

Today

ABOUT POET

At POET, it is our mission to be good stewards of the Earth by converting renewable resources to energy and other valuable goods as effectively as humanly possible. For over thirty years our drive and passion to change the world has enabled us to become thelargest producer and marketer of bioethanol and a leader in sustainable products in the world.

BENEFITS & PERKS
Eligible Team Members may receive

$$ Competitive BONUS opportunities - up to SIX bonuses per year (Quarterly Profit Sharing & Value Share)
Paid time off and paid holidays - 40 hours of PTO available on Day 1, on top of a biweekly PTO accrual program!
Comprehensive benefits package; Individual and family plans for health, dental, & vision insurance, including a generous employer Health Savings Account contribution
Competitive pay, including shift premium pay for qualifying positions
401K with company match
Paid Parental Leave
Tuition reimbursement
Attractive Relocation Assistance and Bonus Programs for qualifying positions and/or locations
Safety and cold weather gear reimbursements
Discounted home and auto insurance

All POET Team Members enjoy

A multifaceted wellness program encompassing the whole person - mentally, physically, and spiritually
'Family-first' culture
Onsite fitness centers or fitness reimbursements

JOB SUMMARY & RESPONSIBILITIES

Our Administrative Coordinators play an integral role at each of our facilities partnering with internal and external stakeholders to achieve the mission at POET. In this position, you will support the grain procurement team through interactions with local grain producers and administration of grain contracts. You will be the liaison between the human resources team and the local team members. You will be responsible for greeting visitors and ensuring they have an exceptional experience. You will have ownership of the mail, workrooms, and office supplies. You will perform inventory cycle counts for spare parts assets to ensure system accuracy. You will serve as part of the qualification team to assist your leaders in reviewing and onboarding service providers to ensure they are compliant with POET qualification requirements. This includes coordinating communication between leaders/vendors/contractors and may also require collecting documentation to help the team evaluate and mitigate potential risk for each.

This is an on-site role located in Savannah, GA. Responsibilities include:

Supporting grain contract administration and periodic audits, while adhering to regulatory compliance.
Building and maintaining relationships with local grain producers.
Serving as the first point of contact for team member inquiries within the realm of Human Resources (with a dedicated Human Resources Team as a resource). You will need to be able to understand and educate team members on basic benefit inquiries, including facilitating leave of absence requests.
Assisting with payroll processing on a biweekly basis, this includes having access to confidential information which makes having high integrity and discretion a daily expectation within this role.
Helping with recruitment, which includes communicating with new hires, facilitating new hire paperwork and providing a world class onboarding experience.
Greeting visitors courteously (in-person and on the phone), determining their needs, and directing them as appropriate.
Performing inventory counts for spare parts assets to ensure system accuracy.
Assisting vendors/contractors who are working to become compliant with POET's qualification requirements.
Coordinating Record Retention activities with the General Manager to maintain compliance with POET's Record Retention Policy.
Distributing the daily mail and maintaining workrooms and inventories of supplies.
Coordinating lunches, team celebrations or events, fundraising campaigns, etc.
Sharing best practices and identifying process improvements.
Being a champion for POET in the community.
Foster a culture of safe behavior and environmental compliance at all times
Maintain and advance the food safety and quality of POET's products and processes to deliver a best-in-class culture of quality.
Since we're all about teamwork and getting the job done, your skills may be put to a lot of other uses!

QUALIFICATIONS & SKILLS

High school diploma or equivalent required.
Excellent organizational and time management skills.
Strong communication skills - both written and verbal.
Knowledge of the basics of Microsoft Office Suite and the ability of learning new programs.

A SUCCESSFUL CANDIDATE WILL HAVE

High level of personal integrity
Interpersonal skills - ability to effectively interact with individuals at all levels within/outside the organization
Demonstrated problem-solving and critical thinking skills
Ability to embrace and promote change
Innovative mindset
Dedicated to honesty, confidentiality, and ethical behavior in all business matters and assignments.
Self-awareness in the face of uncertainty
Ability to work in a team environment
Eagerness to learn and change the world - you're Never Satisfied!

PHYSICAL REQUIREMENTS& WORK ENVIRONMENT

This role has some physical requirements that our team members will need to be able to perform, such as:
- Frequently sitting while working on a personal computer.
- Occasionally walking and climbing stairs.
- Occasionally wearing personal protective equipment (PPE).
You will be subject to and expected to pass a drug screen during the pre-screen process.

CULTURE IS KING AT POET

We're all on the same team. We always communicate. And we park our egos at the door. These aren't just slogans on our walls. It's the way we do things at POET. We provide an environment for team members to maintain a healthy work-life balance. It's the best way to optimize health, wellness, and productivity in a sustainable way. We work hard. We play hard. We have frequent team events, volunteer efforts, and we know how to celebrate wins!

GROWTH & DEVELOPMENT OPPORTUNITIES

At POET we encourage internal development and growth by allowing team members to carve their own path to success. Leaders support team members with the necessary resources to develop their skills, achieve goals, and create the most value. We believe in developing our team members to their highest potential and recognizing contributions that add value to the organization. Each new team member's position and compensation are carefully determined by considering their unique qualifications and skillset.

POET is an Equal Opportunity Employer committed to maintaining a workplace free from discrimination and harassment. Employment decisions are based on qualifications, abilities, merit, and other legitimate business factors, without regard to any legally protected characteristic. This policy applies to all aspects of employment, including recruitment, hiring, compensation, benefits, working conditions, promotion, and termination.

About the Company

POET

Imagination, Discipline and a Lasting Impression

At POET, we are changing the world for the better while leaving a legacy that promotes health and sustainability through renewable biofuels.

We believe in creativity from common sense. We believe the solution to our nation's growing energy crises is not some far-flung work of science fiction. It's the domestic energy we're producing today. The people of POET are currently replacing millions of barrels of imported oil every year with clean, renewable energy. All while pumping billions of dollars back into the American economy.

In our three decades on the job, POET has developed an unmatched record in technology, reliability and efficiency. That's a legacy we intend to pass on. And every day we keep building on it. Today, we have a network of 28 plants in seven states and produce more than 1.7 billion gallons of biofuels annually.

More important than volume is the efficiency with which we produce our products. POET provides turnkey development, design, engineering, construction, management and marketing services for our plant network. Our facilities are the most successful and profitable in the industry.

Our technologies were developed and refined through years of hard work and collaboration with leaders in clean technology, biochemistry and animal nutrition. As a result, we reap more value from a bushel of corn than anyone.

In addition to biofuels, we've perfected the leading brand of premium dried distillers grains with solubles on the market, Dakota Gold®.

COMPANY SIZE

1,500 to 1,999 employees

INDUSTRY

Energy and Utilities

EMPLOYEE BENEFITS

Paid Sick Days, Parking, Performance Bonus, Prescription Drug Coverage, Professional Development, 401K, Concierge Services, Employee Referral Program, Flexible Spending Accounts, Employee Events, Retirement / Pension Plans, Transportation Allowance, Tuition Reimbursement, Life Insurance, Merchandise Discounts, Military Leave, On Site Cafeteria

FOUNDED

1987

WEBSITE

https://www.poet.com/

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