Administrative Coordinator

Aston Carter

Seattle, WA

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JOB DETAILS

SALARY

SKILLS

Accounting, Administrative Skills, Applicant Tracking System, Artificial Intelligence (AI), Calendar Management, Candidate Screening, Communication Skills, Customer Relations, Data Management, Data Quality, Detail Oriented, Finance, Human Resources, Logistics, Logistics Management, Microsoft Excel, Microsoft PowerPoint, Microsoft Word, Multitasking, Onboarding, Organizational Skills, Presentation/Verbal Skills, Problem Solving Skills, Process Improvement, Purchasing/Procurement, Reporting Skills, Schedule Development, Supply Chain, Team Player, Time Management, Travel Planning, Writing Skills

LOCATION

Seattle, WA

POSTED

2 days ago

Job Description The Recruiting Coordinator works closely with a team of recruiters in a fast-paced recruiting organization to support end-to-end recruiting activities and deliver an excellent candidate experience. This role serves as an integral partner in managing interview logistics, maintaining accurate recruiting data, and building strong relationships with candidates and internal stakeholders. It offers an excellent opportunity for someone who enjoys organization, communication, and problem-solving, and who is looking to broaden their experience within a top-tier recruiting function. Role is 100% onsite in Seattle, WA. Responsibilities + Coordinate and schedule interviews and phone screens by working directly with candidates and hiring teams, including arranging travel logistics for visiting candidates when needed. + Update candidate records and job postings in recruiting and applicant tracking systems, ensuring data accuracy and completeness throughout the hiring process. + Confirm new hires in the recruiting systems and support onboarding-related coordination as required. + Provide timely follow-up correspondence to candidates regarding their recruiting status via phone and email, ensuring a professional and positive candidate experience. + Track recruiting activities and maintain up-to-date candidate status information, providing weekly reports and updates to the recruiting team and stakeholders. + Coordinate post-interview debrief meetings, including scheduling participants and preparing and distributing debrief materials. + Identify opportunities to improve candidate experience and scheduling efficiency, and proactively suggest process enhancements. + Assist with the coordination and execution of additional recruiting activities and projects as needed to support the overall recruiting function. Essential Skills + At least 1 year of experience as a recruiting coordinator or in a similar coordination-focused role. + Experience using Microsoft Word, Excel, and PowerPoint to create documents, track information, and prepare presentations. + Proven ability to manage scheduling and calendar coordination for multiple stakeholders. + Strong written and verbal communication skills for interacting with candidates and internal teams. + Demonstrated organizational skills and attention to detail in handling multiple tasks and priorities. + Bachelor's degree. Additional Skills & Qualifications + Previous experience as a Recruiting Coordinator (RC) or in an administrative role supporting recruiting or human resources. + Experience working with applicant tracking systems (ATS) and other recruiting tools. + Strong customer focus with a commitment to providing a high-quality candidate experience. + Ability to work effectively in a fast-paced, quickly changing environment while maintaining accuracy and professionalism. + Demonstrated ability to collaborate with internal and external stakeholders and build positive working relationships. + Proactive mindset with the ability to identify and recommend process improvements. Work Environment This role operates in a fast-paced, dynamic recruiting environment that requires frequent context switching and close collaboration with recruiters, hiring teams, and candidates. Work is primarily performed using standard office productivity tools such as Microsoft Word, Excel, and PowerPoint, as well as applicant tracking and recruiting systems. The position involves substantial time spent on computers, email, and phone communication to coordinate schedules, manage data, and support candidates throughout the hiring process. The culture values organization, responsiveness, and a strong focus on the candidate experience, offering opportunities to learn, grow, and contribute to building a high-performing organization. Job Type & Location This is a Contract position based out of Seattle, WA. Pay and Benefits The pay range for this position is $25.00 - $25.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Seattle,WA. Application Deadline This position is anticipated to close on Jun 15, 2026. About Aston Carter Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options. San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records. Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

About the Company

Aston Carter

Aston Carter is a distinguished global provider of recruitment and staffing services to companies requiring highly specialized business professionals. We have an unrivalled commitment to delivering first class service to clients and business professionals across a variety of business disciplines, including Accounting and Finance, Change and Transformation, Compliance, Management Consultancy, Operations, and Risk and Regulation. With more than 60 offices across Europe, Asia Pacific and North America, Aston Carter provides local, regional and global expertise to drive value and meet our client’s unique needs. Aston Carter is part of Allegis Group, a global talent solutions provider.

COMPANY SIZE

5,000 to 9,999 employees

INDUSTRY

Other/Not Classified

FOUNDED

1989

WEBSITE

https://www.astoncarter.com/

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