SUMMARY
Provides overall administrative support to the School Dean, Associate Dean, faculty, staff, and students. Works collaboratively with colleagues to achieve goals of the department, school, division, and college.
DUTIES AND RESPONSIBILITIES
• Researches, collects, and compiles data for reporting and information purposes • Coordinates routine office procedures • Assists in developing and submitting year departmental budgets • Review and reconciliation of monthly departmental expenses, budget matters, and procurement card transactions • Generates monthly budget reports • Orders supplies, equipment, and prepares purchase requisitions • Assists in the development of improved methods and procedures for unit support staff operations • Provides exemplary customer service with a professional and engaging demeanor in a high-volume environment • Positively responds to students inquiries in a timely manner • Answers phones and screens incoming calls and mail, responds independently to inquiries, drafts responses for leadership review or refers as appropriate
DEPARTMENTAL RESPONSIBILITIES
• Develops strong working relationships with key departments and employees across the College and community • Schedules departmental meetings, prepares meeting materials, and takes and disseminates minutes • Prepares and maintains confidential correspondence and documents • Manages supervisors calendar and schedules internal and external meetings • Arranges travel plans and itineraries, compiles documents for travel-related meetings, and monitors travel budget lines • Monitors Academic Affairs faculty professional improvement travel funds • Reviews and updates faculty academic workload • Works with faculty coordinators to coordinate and manage course schedule • Facilitates division projects, programs, such as retention efforts, office hours, and other projects which address student success
COLLABORATION AND COMMUNICATION
• Collaborates with other Administrative Coordinators as needed • Attends administrative meetings as required • Establishes and maintains general office files and records • Engages in ongoing professional development to remain abreast of quality service best practices, trends, methods, and principles
OTHER DUTIES
• Performs other related duties as assigned