Administrative Coordinator (Student Affairs)

Maricopa Community College District

Phoenix, AZ

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JOB DETAILS

SALARY

$23.60–$30.68 Per Hour

SKILLS

Accidental Death and Dismemberment (AD&D), Administrative Skills, Budget Management, Budgeting, Communication Skills, Community Support, Compensation and Benefits, Computer Software, Conference Management, Content Development, Data Collection, Database Administration, Diabetes, Driver's License, Employee Assistance Plan, Equipment Maintenance/Repair, Event Management, Expense Reports, Funding, Google Apps, Graphics, Help Desk, Interpersonal Skills, Leadership, Life Insurance, Microsoft Office, Newsletter, Order Processing, Organizational Skills, Plan Meetings, Proofreading, Reporting Skills, Retirement Plan, Retirement Planning, Search Engine Marketing (SEM), Seminars, Student Conduct, Team Player, Time Management, Training/Teaching, Tuition Fees, Web Design, Webinar, Willing to Travel, Writing Skills

LOCATION

Phoenix, AZ

POSTED

1 day ago

Administrative Coordinator (Student Affairs)

Job ID: 322772
Location: Paradise Valley Community Coll
Full/Part Time: Full Time
Regular/Temporary: Regular

Hourly Rate

$23.60 - $30.68 / hour - DOE

Grade

113

Work Schedule

Monday - Friday, 8am - 5pm; some evenings and weekends may be required

Summer Hours: Monday - Thursday, 7am-6pm

Work Calendar

12 Months

Maricopa Summary

10 Colleges. Unlimited Opportunities.

The Maricopa County Community College District is one of the largest community college systems in the nation. Home to 10 individually accredited community colleges and 31 satellite locations, we proudly serve students in every corner of the Valley. Each day, our dedicated faculty, staff, and administrators, live out our vision-creating excellence in education for a better world.

We focus on people-not profits.
With 100% acceptance, zero rejections, and affordable tuition, we provide the flexibility and support our students need to succeed in and beyond the classroom. Discover how we're changing college.

We don't just support our community-we help build it.
We are the largest provider of workforce development training in the state. The activities of our colleges and their students support one out of every 28 jobs in Maricopa County. Learn about our economic impact.

We believe our employees are our most valuable asset.
Our 10 colleges and District Office support nearly 10,000 jobs and careers throughout Greater Phoenix.

Join us in making a real difference in the lives of over 140,000 college students each year.

Benefits

Maricopa County Community College District (MCCCD) is committed to providing a competitive and comprehensive benefits program that supports our employees' and their families' health and well-being. Therefore, the MCCCD benefits support every stage of life and are designed to meet the diverse needs of our community. Explore the wide range of benefits and perks available to eligible employees at MCCCD:

Affordable and Comprehensive Benefits Package:

Nationwide Medical, Dental, and Vision Coverage
Paid Time Off: Vacation, Sick Leave, and Personal Time
20 Paid Observed Holidays
Company-paid Life Insurance, AD&D, and Short-Term Disability plans, with the option to purchase supplemental coverage
Arizona State Retirement System (ASRS) Pension, including Long Term Disability and Retiree Health Insurance with 100% employer-matching contributions
Optional Retirement Plans: 403(b), 457(b), Roth 403(b), Roth 457(b)
Tuition Reimbursement for employees and dependents
Annual Professional Development Funding
Flexible Work Schedules

Employee Health & Wellness Programs:

District-Wide Wellness Program with Workshops and Webinars
Monthly Health & Wellness Calendar and Newsletter
Virta Diabetes Reversal Program and Support Groups
Employee Assistance Program (EAP)
Sight-On-Site Eye Care Services
Pre-Retirement Planning Events
Qualifying Employer for Public Service Loan Forgiveness (potential loan forgiveness for federal Direct Loans after meeting repayment requirements and working full-time for an eligible employer)

Benefits

Maricopa County Community College District (MCCCD) is committed to providing a competitive and comprehensive benefits program that supports our employees' and their families' health and well-being. Therefore, the MCCCD benefits support every stage of life and are designed to meet the diverse needs of our community. Explore the wide range of benefits and perks available to eligible employees at MCCCD:

Affordable and Comprehensive Benefits Package:

Nationwide Medical, Dental, and Vision Coverage
Paid Time Off: Vacation, Sick Leave, and Personal Time
20 Paid Observed Holidays
Company-paid Life Insurance, AD&D, and Short-Term Disability plans, with the option to purchase supplemental coverage
Arizona State Retirement System (ASRS) Pension, including Long Term Disability and Retiree Health Insurance with 100% employer-matching contributions
Optional Retirement Plans: 403(b), 457(b), Roth 403(b), Roth 457(b)
Tuition Reimbursement for employees and dependents
Annual Professional Development Funding
Flexible Work Schedules

Employee Health & Wellness Programs:

District-Wide Wellness Program with Workshops and Webinars
Monthly Health & Wellness Calendar and Newsletter
Virta Diabetes Reversal Program and Support Groups
Employee Assistance Program (EAP)
Sight-On-Site Eye Care Services
Pre-Retirement Planning Events
Qualifying Employer for Public Service Loan Forgiveness (potential loan forgiveness for federal Direct Loans after meeting repayment requirements and working full-time for an eligible employer)

Job Summary

Paradise Valley Community College is seeking an Administrative Coordinator for the Division of Student Affairs. This on campus in-person position provides administrative support to the Student Affairs Leadership Team (Vice President and Dean) and the collaborative work of their offices to support student recruitment, admission, retention, engagement, and success. The Administrative Coordinator position supports thoughtful, confidential, and timely communication and project support for various administrators, faculty, staff, students and community members.

Additional Information

Note: A second interview is included in the hiring process.

Essential Functions

30% Under the direction of the Vice President for Student Affairs (VPSA), schedules, coordinates, and performs administrative and general office activities to support the VPSA; Deans and student affairs departments (as needed). Acts as a point of contact for the VP/Deans/Division; Communicates with staff in other departments to gather information, report data, organize approaches, as a means to facilitate communication and project completion.

20% Maintains Vice President and Deans' calendars ensuring in-person and virtual meetings, events, seminars, conferences are accurately scheduled with all required attendees, rooms, and documents or links are distributed. Assists with note-taking, room preparation, and supply needs for leadership team led meetings and high priority areas. For example, assists with scheduling, note-taking, and supply orders for FOI implementation efforts, SA search processes, SEM meetings, graduation planning, etc.

20% Monitors and tracks budgets and expenditures, creates reports, keeps supervisor informed of progress and assists with purchases. Researches and resolves budget or fiscal discrepancies or related transactions. Provides assistance for requisitions, OFF forms, room reservations, purchases, tracking, creating help desk tickets and the issuance of office supplies, lease agreements, equipment maintenance agreements, and/or facilities equipment. Assists with travel paperwork.

15% Provides in-person support for special projects such as orientation, FOI co-curricular engagement opportunities, student leadership banquets (as needed) to support student engagement, retention and success. Assists in creating and proofing content for presentations, training materials, graphics, web page development, reports and communication

10% Assists with scheduling, communication, note-taking and database management for student conduct, student CARE, Title IX, compliance and grievance investigations in a highly confidential manner.

5%- Duties as assigned.

Minimum Qualifications

Associate's Degree from a regionally accredited institution and three years of advanced administrative office support, secretarial, or related experience providing office coordination activities, preferably involving executive level staff.

OR

An equivalent combination of the conferred degree and directly related full-time work experience as described above sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation, may be considered.

Desired Qualifications

One year full-time equivalency of front-line support.
One year of experience in an educational (or related) setting.
Strong interpersonal and written communication skills as evidenced in the resume and cover letter.
Demonstrated experience using a variety of computer software applications such as Google Suite, and Microsoft Office, SIS, etc.
Demonstrated experience assisting with note-taking, communication, and scheduling.
One year of full-time relevant MCCCD experience during the previous two years.

Special Working Conditions

May require possession of a valid State of Arizona Class D Driver's License or other state license; employee must meet district minimum standards regarding driving:
Travel to campus during interview/selection process will be at candidate's own expense
MCCCD does not sponsor individuals for any type of work visas
Will be required to travel or be assigned to all MCCCD locations
May require travel or work at the Black Mountain campus
May require numerous evenings or weekends
May require prolonged periods of standing, sitting and viewing a computer screen
May be required to lift or carry up to #25 lbs.

How to Apply

Applicants are required to submit a cover letter and resume showing how the applicant meets the minimum and desired qualifications. All minimum requirements must be met at the time of the application.

Additional materials will not be accepted after the job posting has closed.

Missing materials or incomplete employment history will not be considered.

Please ensure your materials clearly provide the following information. All experience must include the month and year. Documents with the year only will be categorized as incomplete.

Clearly illustrate how prior experience, knowledge and education meet the minimum and desired qualifications for this position.
Indicate whether former or current employment is Full-Time or;
Part-Time employment, to include Adjunct or Associate Professor (must include number of hours worked, contact hours or load)
Provide employment history in a month/year format (e.g., 09/07 to 10/11) including job title, job duties, for each position held and name of employer for each position.
Three professional references, preferably current and/or former supervisors. If references are not provided in resume upon application, they will be requested at time of interview.

Maricopa County Community College District (MCCCD) complies with the Americans with Disabilities Act (ADA) of 1990. Qualified applicants or candidates with disabilities can submit a reasonable accommodation request at any point in the hiring process, and MCCCD's policy is to provide reasonable accommodation unless such accommodation would cause an undue hardship. If a reasonable accommodation is needed, please contact the ADA Coordinator from the hiring campus location for assistance via email at adasupport@domail.maricopa.edu

MCCCD is an Equal Opportunity Employer.

Posting Close Date

Open until filled

First Review on June 1, 2026 (Applications received by May 31, 2026 at 11:59pm)

Applications received after the review date may not be screened

EEO, Title IX, & Clery Act

Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information.

Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance."

The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators.

The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act.

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About the Company

Maricopa Community College District

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