Administrative Coordinator to the Director

Job Summary

This role offers an opportunity for an experienced administrative professional to provide high-level, executive support within a mission-driven human services environment. The position plays a critical role in supporting leadership operations while contributing to programs that positively impact individuals, families, and communities.

The Administrative Coordinator serves as a key liaison between executive leadership, internal programs, and external partners. The role is essential to maintaining operational efficiency by managing communications, coordinating priorities across multiple initiatives, and ensuring projects and action items are completed accurately and on time. The position supports collaboration among stakeholders and helps streamline administrative processes to advance organizational goals.

Key Responsibilities

• Provide executive-level administrative support to senior leadership

• Serve as a liaison among internal programs, leadership teams, and external partners

• Manage communications, correspondence, and information flow

• Coordinate calendars, meetings, and competing priorities across multiple initiatives

• Track projects and ensure timely follow-through on action items

• Support collaboration and communication across departments and stakeholders

• Maintain confidentiality and exercise sound judgment when handling sensitive information

• Support daily office operations and assist with improving workflow efficiency

Minimum Education, Training, and Experience

• High school diploma or GED

• Three (3) years of related administrative experience

Preferred Qualifications

• Advanced organizational and time-management skills

• Strong verbal and written communication skills, including drafting professional correspondence and reports

• High level of discretion, professionalism, and integrity when handling confidential information

• Advanced proficiency in Microsoft Office applications, particularly Word and PowerPoint

• Experience preparing executive-level presentations and documents

• Strong office management and administrative coordination skills

• Ability to work independently and collaboratively across all levels of staff and management

• Experience serving as a liaison between executive leadership and internal or external stakeholders

Special Requirements

• Availability to support emergency human services operations during community emergencies

• Successful completion of required background checks

• Possession of a valid drivers license and eligibility to drive for work

Woodbridge, Virginia, United States

2026 March 12th Virtual Fair Virginia – Prince William Fire & Rescue