Administrative Coordinator - Utilities
Salary
$30.40 - $35.81 Hourly
Location
Juneau
Job Type
Full-Time
Job Number
202600953
Department
Engineering & Public Works
Division
Wastewater Utility
Opening Date
07/14/2026
Closing Date
7/28/2026 4:30 PM Alaska
Position Number
152124
Bargaining Unit
Marine Engineers Beneficial Association
Pay Range
14
Hours Per Week
40
Telework Availability
Not Available
Description
Are you someone who thrives on administrative multi-tasking and loves strategizing organizational systems?
Do you have a passion for serving your community?
If you also have experience in budget and fiscal administration, contract development and management, or purchasing, we want to hear from you!
Were looking for someone who is not only innovative and organized but also an effective and proactive communicator. As part of our team, youll work towards a goal of sustainability, making a real difference in our community. If this sounds like you, apply now and join us in making a positive impact! The administrative assistant position supervised by this role will also be open for recruitment in July 2026. This creates a unique opportunity for two individuals who work well together to join the Plant's administrative team and help shape its operations. We encourage applicants who collaborate effectively to consider applying.
THE BENEFITS OF JOINING OUR TEAM
Working within the CBJ Utility Team is diverse and dynamic with a small, dedicated group providing critical services to the Juneau Community. Most of our wastewater plant operators work extended 4-day workweeks, with managers, supervisors, and admins typically working a standard five-day schedule, with occasional emergency response calls, and after-hours municipal meetings. Under our current configuration, there is an emphasis on a hands-on approach to plant operations. However,
we expect our plant dynamics to change to a more automated environment, allowing for greater efficiency, ease of operations, and a data-driven management approach.
WORKING HOURS AND LOCATION
This positions primary workspace will be on the second floor of the Mendenhall Wastewater Treatment Plant (MWWTP) located on Radcliffe Road in the Mendenhall Valley. The typical work schedule for this position is Monday through Friday, from 7:30 am to 4:00 pm, with a half-hour lunch break - at the discretion and approval of the EPW Admin Officer, a four-day workweek schedule may be possible when fully staffed. Additionally, this role includes serving as the clerk for the Utility Advisory Board (UAB) meetings, which are scheduled for the second Thursday of every month at 5:15 pm.
Typical Responsibilities
With guidance from the Engineering & Public Works Administrative Officer, the incumbent will aid the Utilities Superintendent in managing the administrative processes for the Utilities Division. The work varies with primary focus in the following areas: budget and fiscal control, contract administration, purchasing, human resources and supervision, and data management. The incumbent operates independently, overseeing end-to-end processes. They exercise judgment and discretion to address challenges, prioritize tasks, and recommend process enhancements that enhance operational efficiency.
The Administrative Coordinator position supports the overall administrative functioning of the Engineering & Public Works (EPW) Utilities Division. This position works with a high degree of independence but also collaborates closely with the Utilities Superintendent, Production & Treatment Manager, and other Utility supervisors.
Employees in this position must be able to interpret, understand, and comply with numerous CBJ, federal, and state laws, regulations, requirements, policies, and procedures. A successful candidate will identify opportunities to improve current processes while facilitating efficient administrative management. The position requires excellent written communication and editing skills and a proficient knowledge of Microsoft Excel.
Minimum Qualifications
Education: High School graduation or the equivalent.
Experience: Six (6) months of entry administrative experience that included work in one or more areas of Human Resources, Procurement, Accounting, Finance, Office Support, or a related administrative area. This is equivalent to the Administrative Assistant with the City of Juneau or the equivalent with another employer.
SUBSTITUTIONS:
One year of clerical experience equivalent to the Office Assistant with the City of Juneau or the equivalent with another employer.
OR
One year of post-secondary education from an accredited college (32 semester hours or 48 quarter hours equals 1 year) or vocational training may be substituted for the required experience on the basis of: 150 hours of vocational education are equal to one month of experience.)
Other: A valid Drivers' license at time of appointment and for continued employment.
Supplemental Information
Note: This position is open to all applicants. In accordance with CBJ Personnel Rule 10 PR 030, applicants may be eligible for advanced step placement. Additionally, promoted employees may be eligible for advanced step placement if they meet the criteria outlined in CBJ Personnel Rule 10 PR 040.
HIRING MANAGER CONTACT INFO
Hiring Manager: Brian McGuire
Phone Number: 907-586-0393 ext. 4255
Email: Brian.McGuire@Juneau.gov
Please read the below information carefully to ensure your application submission meets all submittal requirements.
Education
If you are using education to meet the minimum qualifications, you must document your education in your application, and you may be required to provide transcripts.
Work Experience
If you are using work experience to meet the minimum qualifications, you must document your work experience in the application.
If your application does not support minimum qualifications, you may not advance to the interview and selection phase of the recruitment.
NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting.
Application Assistance
For questions regarding application submission or system operation errors, please visit: www.governmentjobs.com/careers/juneau/helpandsupport/applicationguide. If your question is not answered in the FAQ, you may contact the Department of Human Resources & Risk Management at (907) 586-5250 or human.resources@juneau.gov.
For applicant password assistance, please visit:
https://www.governmentjobs.com/OnlineApplication/User/ResetPassword
EEO Statement
The City & Borough of Juneau complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodation, auxiliary aides or services, or alternative communication formats, please call (907) 586-5250 or TTY: Alaska Relay 711 or 1-800-770-8973, or correspond with the Department of Human Resources & Risk Management at employment@juneau.gov or 155 Heritage Way, Juneau, AK 99801. The City and Borough of Juneau is an equal opportunity employer.
Careers with the City & Borough of Juneau offer Many Benefits
The following information describes typical benefits available to employees of the City & Borough of Juneau. Actual benefits received may differ based on position type and will be prorated for other than full time work.
Incumbents of Part-time Limited, Eaglecrest Limited, Short-term Temporary, Emergency and Intern positions are not eligible for the benefits described below.
Insurance Benefits
Health insurance, which includes employer contributions toward medical/vision/dental
No cost employee only plan available
Employer paid Basic Life insurance--$10,000 for employee, spouse & dependents
Additional optional coverage available
Travel protection & financial services offered as part of the Life Insurance coverage
Optional group-based insurance premiums for
Term life with Accidental Death and Dismemberment (employee, spouse or qualified same sex partner, and dependents)
Short-term Disability
Accident Insurance
Critical Illness Insurance
Hospital Indemnity Insurance
Pet Insurance
Employee-funded flexible spending accounts for tax savings on eligible health care or dependent care expenses
Employees are eligible for an employer funded Dependent Care Account (DCA) up to $5000.00 following 1 year of actively working.
Retirement Benefits
Membership in the Public Employees Retirement System (PERS)
Employer contribution into a defined benefit or defined contribution program, depending on your date of hire
Option to enroll in the City & Borough of Juneau's Deferred Compensation Program with MissionSquare
Employer match available for participating PERS Tier IV employees
Note: The Defined Contribution Plan & Deferred Compensation Program offer a variety of investment options
For more information on health, retirement and optional benefits for eligible employees visit: Benefits - City and Borough of Juneau
Paid Leave and Holidays
Personal leave with an accrual rate increase based on time served
21 days of PL within first year of employment
Personal leave includes Sick leave
Thirteen paid holidays a year
Six weeks Paid Parental Leave (to eligible employees)
Employee Wellness Program
The Employee Wellness Program assists employees in making choices that support their physical, mental, and emotional wellbeing. The program provides:
For more information on the Employee Wellness Program visit Wellness Program - City and Borough of Juneau.
Additional Perks
Employer City & Borough of Juneau
Address 155 Heritage Way
Juneau, Alaska, 99801
Phone 907-586-5250
Website http://Juneau.gov