Administrative Coordinator - Wasatch Adaptive Sports - Snowbird

Snowbird is situated in the middle of the Wasatch Mountain Range and is not only home to awe-inspiring views and mighty terrain, it is also home to employees equally as remarkable. Snowbird is continually looking for the best, those who share a passion for these mountains and the outdoors. Snowbird is a unique resort with distinct summer and winter seasons and offers full-time, part-time and seasonal positions.

TITLE: Administrative Coordinator - Wasatch Adaptive Sports

LOCATION: Snowbird Resort and Murray, Utah office location

STATUS: Part-time, Hourly - $25

SCHEDULE: 20 hours/3 days per week - occasional weekends

Wasatch Adaptive Sports (WAS) is an independent 501(c)(3) nonprofit organization that empowers people with disabilities to realize their potential through outdoor recreation. Visit wasatchadaptivesports.org to learn more.

Wasatch Adaptive Sports is committed to providing equal employment opportunities to all qualified individuals, regardless of disability, race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, age, or veteran status. People with disabilities are encouraged to apply.

Our commitment to diversity and inclusion extends to creating a workplace that accommodates all people. Our goal is to provide reasonable accommodations to allow all future and current employees to perform at their best. If you require reasonable accommodations during the application process, interviews, pre-employment testing, or any other part of the employee selection process contact us at info@wasatchadaptivesports.org.

SUMMARY

The Administrative Coordinator supports the day-to-day administrative and operational functions of Wasatch Adaptive Sports. This role helps maintain an organized, efficient, and welcoming work environment while supporting internal systems, office operations, staff logistics, and recurring administrative tasks. This role regularly collaborates with all WAS stakeholders including staff, instructors, volunteers, and external partners.

The ideal candidate is highly organized, detail-oriented, adaptable, and enjoys creating structure and support behind the scenes. This role reports to the Operations Director and works closely with the broader WAS team to help ensure smooth daily operations across the organization.

WHAT YOU'LL DO

Administrative Operations

• Provide general administrative support to ensure efficient daily office operations across the organization.
• Support scheduling, coordination, and logistics for meetings, projects, and organizational activities.
• Prepare meeting agendas, materials, presentations, and follow-up documentation, including meeting minutes and action items.
• Assist with organizational communication, including shared email management and follow-up coordination.
• Maintain organized digital and physical filing systems, databases, and internal records.
• Support data entry, reporting, tracking, and administrative documentation needs.
• Assist with maintaining internal systems, shared drives, and organizational workflows.

Office, Facilities & Technology

• Assist with purchasing, supply inventory, mail processing, and vendor coordination.
• Support office organization, facility upkeep, and operational needs across multiple office locations.
• Manage inventory for office supplies, uniforms, and other items.
• Support basic office technology, hardware coordination, and troubleshooting needs.

Finance & Compliance

• Assist with financial administrative tasks including deposits, expense tracking, invoice support, and recordkeeping.
• Track certifications, training, compliance requirements, and other organizational records.

Organizational & Team Support

• Support staff engagement initiatives, team events, and organizational culture efforts.
• Coordinate onboarding and offboarding logistics for staff, instructors, and board members.
• Support a positive, organized, and service-oriented team environment.
• Champion WAS's mission and values.
• Additional responsibilities as assigned by leadership.

WHAT YOU NEED TO GET THE JOB DONE

Education & Experience

Required

• 3 years of administrative, office, operations, or customer service experience.
• Must be at least 21 years of age.
• A valid driver's license, clean driving record, and a personal vehicle that is available for work-related tasks are necessary.
• Passion for WAS's mission and community impact.
• Competency in Google Workspace and Microsoft Office.
• Commitment to valuing diversity and contributing to an inclusive environment.

Preferred

• Experience working in a nonprofit environment.
• Experience with inventory tracking or office coordination.
• Experience with basic troubleshooting for common office technology issues.

Skills & Knowledge

• Strong attention to detail and follow-through.
• Ability to work both independently and collaboratively.
• Quick to learn new technology systems and applications independently.
• Strong organizational, time management and prioritization skills.
• Comfortable with recurring administrative processes and tasks.
• Adaptable and solution-oriented in a fast-paced environment.
• Strong interpersonal and communication skills with a service-oriented demeanor.
• Ability to maintain professionalism and confidentiality in all aspects of the role.

WORK SCHEDULE

• Part-time, approximately 20 hours per week, 3 days a week + occasional weekends.

WHY WORK HERE

• Ski pass and comp ticket benefits.
• Discounts at Snowbird eateries, retail shops, mountain school, lodging, and daycare for employees.
• Available medical, dental, vision and accident insurance - benefits are available based on position and are subject to change.
• 401k.
• Discounts with POWDR partners.
• Free transportation to work: UTA Bus and Rideshare Vans, Alta Shuttle and Employee Blue Shuttles.

This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the role.

• All WAS employees are leased employees from Snowbird Resort and are required to comply with Snowbird's Professional Appearance, Drug & Alcohol, and Employee Conduct Policies.

Snowbird is proud to be an equal-opportunity employer. We do not stand for discrimination or harassment of any kind. Further, we stand for diversity of thought, background, race, sexual orientation, gender and belief. Whether you are looking for full-time, part-time, seasonal, multi-seasonal or year-round employment, Snowbird provides a dynamic and friendly environment with many great benefits and perks.

If you are passionate about the outdoors, check out our open positions and apply online today!