Administrative & Data Support Coordinator

The Administrative & Data Support Coordinator provides essential data entry, reporting, and administrative support for the office. This position is responsible for managing spreadsheets, creating accurate reports, maintaining calendars, and supporting email and communication workflows. The idealcandidate is detail-oriented, highly organized, proficient in Microsoft Excel and Word, and able to work effectively under multiple deadlines. The role requires a collaborative, service-oriented approach to supporting college students, faculty, and staff.

Position Specific Responsibilities/Accountabilities

Data Management & Reporting

• Perform accurate and timely data entry across multiple systems and spreadsheets.
• Create, update, and maintain Excel worksheets, pivot tables, formulas, charts, and data trackers.
• Prepare routine and ad-hoc reports summarizing registration status, progress, and metrics.
• Ensure data integrity through regular audits and quality checks.

• Manage master calendars, schedule meetings, and coordinate appointments.
• Support communication workflows, including monitoring departmental email inboxes and responding or routing messages appropriately.
• Assist with preparation of documents, presentations, and forms using Microsoft Word and Excel.
• Maintain organized digital files and ensure documents are updated, formatted, and accessible.

• Provide friendly, professional support to students, faculty, staff and external providers.
• Collaborate with IPP team members to support projects, deadlines, and departmental initiatives.
• Assist with event coordination, workshops, or trainings as needed.

• Prioritize multiple tasks and deadlines in a fast-paced academic environment.
• Track project milestones and follow up on outstanding items to ensure timely completion.
• Contribute to process improvements to enhance efficiency and workflow.

• Typically a high school diploma. Incumbent will be expected to continue upgrading knowledge, skills, and abilities needed to keep abreast of regulation/policy changes.
• Two years of related job experience. Experience working in a higher-education environment is preferred.
• Proficiency in Microsoft Excel (including formulas, pivot tables, charts) and Microsoft Word.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines.
• Excellent written and verbal communication skills.
• Ability to manage an email inbox professionally, including filtering, labeling, and timely follow-up.
• Demonstrated ability to work effectively with diverse populations including students, faculty, staff, and external providers.
• Positive, supportive, and service-oriented attitude.
• Familiarity with calendar management tools (Outlook, Google Calendar, etc.).
• Basic understanding of data visualization or reporting tools.

• Requires extended periods of computer use and multitasking across digital platforms.
• May require occasional support for meetings, events, and pre-departure orientations outside regular hours and on weekends.