Job Description
Administrative/Dispatch Project Coordinator
Industry: Plumbing/HVAC/Mechanical
Location: Milwaukie
Summary: Local Company has an immediate opening for a Project Coordinator. The Project Coordinator will assist the Project Managers in their daily activities including organizing, maintaining project, and estimating documentation.
ESSENTIAL FUNCTIONS OF THE JOB:
- Assisting with estimating needs (pricing, customer/supplier/subcontractor communication, permitting issues)
- Assist with creation and management of proposals and contracts, responsible for maintenance and accuracy of information in the job files. Assist with issuing submittals, RFI’s, purchase orders, drawings and specifications, punch lists, job closure documentation.
- Manage close-out process by assisting Project Managers with preparing operation and maintenance manuals, gather and assemble as-built drawings.
- Create a variety of documents, reports, and records including agendas, minutes, and project logs.
- Produce and update technician schedules for jobs as directed by Project Managers.
- Utilize project management software for managing documents, communications, field reports, and change management.
- Attend meetings for projects, prepare agendas/minutes
- Assist in applying, issuance and closure of permits on jobs.
- Provide administrative duties and provide support to accounting regarding construction administration and billing
- Other duties as assigned.
SKILLS AND ABILITIES:
- A positive, team-oriented and enthusiastic attitude is required.
- Possess a professional demeanor, have strong written and verbal communication skills.
- Must maintain excellent attendance.
- Exhibit motivation and willingness to learn.
- Must be able to take direction and complete tasks to completion.
- Strong attention to detail and accuracy while maintaining consistent workflow and meeting deadlines.
- Managing multiple tasks effectively and successfully
- Must possess excellent computer skills and be proficient with Microsoft Office products
- Be able to learn and apply new technology as needed
- Must have a valid driver’s license
- Must be able to lift up to 50 lbs.
EDUCATION AND EXPERIENCE:
- Construction experience a plus
- Bachelor’s or Associate degree from a college or university is a plus.
- Knowledge of HVAC and/or Plumbing or experience in specialty trades is preferred
COMPENSATION:
- Competitive salary based upon experience and qualifications
Prospective candidates will go thorough pre-employment interviews and job offers are contingent upon successful completion of criminal, motor vehicle, and background checks, as well as a pre-employment drug test.
Numbers & Facts
| Location | Milwaukie, OR |
| Industry | Staffing/Employment Agencies |
| Company Size | 1 to 9 employees |
| Year Founded | 2007 |
| Website | http://www.ssgstaffing.com |
About Company
HOSPITALITY DIVISION
Specializing in Executive Hospitality Recruitment
Featuring Customized Recruiting Solutions Tailored to our Clients' Needs
Committed to our Clients by Providing a Streamlined Recruiting Process
Dedicated to our Candidates by offering a Confidential and Simplified Job Search
HOSPITALITY RECRUITMENT EXPERTISE
Management
Marketing & Sales
Corporate Operations
Executive C-Level
OUR MISSION
To provide customized recruiting solutions tailored to our clients' needs,
through improved talent acquisition efficiencies thus reducing
the overall time to hire hospitality staff.
Skills
- Accountingunmatched
- Administrative Skillsunmatched
- Background Investigationunmatched
- Billingunmatched
- Change Managementunmatched
- Communication Skillsunmatched
- Computer Skillsunmatched
- Constructionunmatched
- Construction Administrationunmatched
- Contract Managementunmatched
- Data Qualityunmatched
- Detail Orientedunmatched
- Document Managementunmatched
- Documentationunmatched
- Driver's Licenseunmatched
- HVACunmatched
- Lift/Move 50 Poundsunmatched
- Microsoft Officeunmatched
- Microsoft Product Familyunmatched
- Multitaskingunmatched
- Plumbingunmatched
- Presentation/Verbal Skillsunmatched
- Pricingunmatched
- Project Estimatesunmatched
- Project Management Softwareunmatched
- Project/Program Coordinationunmatched
- Project/Program Managementunmatched
- Purchase Ordersunmatched
- Team Playerunmatched
- Time Managementunmatched
- User Documentationunmatched
- Writing Skillsunmatched
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