Administrative Skills, Calendar Management, Childcare, Detail Oriented, Event Management, Executive Assistant Skills , High School Diploma, Meeting Minutes, Microsoft Office, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Problem Solving Skills, Reporting Skills, Time Management, Travel Planning, Videoconferencing, Writing Skills
Executive Assistant
Desired Skills:
- Ability to juggle multiple high priority projects
- Experience supporting a team for their administrative needs.
- Great Google Workspace skills (GMail, Contacts, Calendar, Docs, Drive, etc)
- Great Microsoft Office Suite skills.
- Video Conferencing (e.g. Bluejeans, Zoom, Teams)
- Demonstrated ability to stay organized and meet deadlines.
- Strong networking & relationship building skills
- Excellent verbal & written skills
- Time Management
- Problem-Solving
- Attention to Detail
Job Duties:
- Candidates will ensure that all is running efficiently for the team. You will be supporting 1 Executive Director and 3 to 4 Directors.
- Candidates will be answering emails, slacks (messaging), and calls, planning travel, scheduling meetings, preparing for meetings, creating agendas, recording meeting minutes, and essentially taking care of the day-to-day.
- Candidates will pull together reports and presentations, or candidates might plan an event.
- Candidate's role is essential to building an environment where everyone can do their best work.
- Providing support for the virtual team.
- Scheduling and arranging meetings and appointments.
- Preparing reports, presentations, proposals, and correspondence.
- Finding new ways to increase efficiency and innovative ways to support the team.
Education or Certifications:
- High School Diploma required
- Bachelor's Degree preferred
Logistics:
- Shift: standard 9.00 to 5.00
Note:
- Where you'll be working - This hybrid role will have a defined work location (Basking Ridge, NJ) that includes work from home and assigned office days as set by the manager.