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Administrative Facilities Planning Coordinator - FT Days

PIH Health

Whittier, CA

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JOB DETAILS
SALARY
$22.57–$37.25
SKILLS
Accounts Payable, Administrative Skills, Best Practices, Billing, Budget Management, Budget Reporting, CAD/CAM (Computer-Aided Design/Computer-Aided Manufacturing), Cancer, Communication Skills, Computer Skills, Construction Management, Construction Planning, Construction Projects, Construction Support, Diversity, Documentation, Emergency Services, Expense Tracking, Facilities Management, Facilities Planning, Health Information Management, Healthcare, Healthcare Providers, High School Diploma, Home Care, Hospice Care, Hospital, Hospital Systems, Interpersonal Skills, Maintain Compliance, Medical Office, Microsoft Excel, Microsoft Office, Microsoft Word, Multitasking, Nonprofit, Organizational Skills, Orthopedics, Outpatient Care, Patient Care, Project Planning, Project Tracking, Project/Program Management, Purchase Orders, Purchasing/Procurement, Quality of Care, Record Keeping, Spreadsheets, Standards of Care, Systems Administration/Management, Team Player, Urgent Care
LOCATION
Whittier, CA
POSTED
9 days ago

The Administrative Facilities Planning Coordinator provides high-level administrative and coordination support for construction projects and space planning initiatives. This role works closely with the Facilities Planning Supervisor, CAD Manager, and Systems Senior Director to ensure efficient project tracking, financial processing, and documentation control.

Key Responsibilities

  • Process, track, and manage a high volume of purchase orders and invoices with accuracy and timeliness
  • Monitor project expenses and assist in compiling budget reports for management review
  • Enter and maintain work orders in a web-based system
  • Assign and track space request numbers
  • Scan, process, and maintain requisition documentation
  • Set up and organize project folders to support CAD and project workflows
  • Provide ongoing administrative support to the Facilities Planning Supervisor, CAD Manager, and Systems Senior Director
  • Assist with coordination of construction and space planning projects
  • Maintain accurate records and ensure compliance with internal procedures

 

PIH Health is a nonprofit, regional healthcare network that serves approximately 3 million residents in the Los Angeles County, Orange County and San Gabriel Valley region. The fully integrated network is comprised of PIH Health Downey Hospital, PIH Health Good Samaritan Hospital, PIH Health Whittier Hospital, 37 outpatient medical office buildings, a multispecialty medical (physician) group, home healthcare services and hospice care, as well as heart, cancer, digestive health, orthopedics, women’s health, urgent care and emergency services. The organization is nationally recognized for excellence in patient care and patient experience, and the College of Healthcare Information Management Executives (CHIME) has identified PIH Health as one of the nation’s top hospital systems for best practices, cutting-edge advancements, quality of care and healthcare technology.



Required Skills
  • Excellent organizational skills, proficiency in Microsoft Office (Word, Excel), creating and maintaining detailed spreadsheets
  • Ability to establish systems and maintain them. 
  • Strong follow-up required.
  • Ability to manage multiple projects simultaneously.
  • Ability to communicate across multiple departments. 
  • Ability to collaborate with people from diverse backgrounds.
  • Excellent communication skills.


Required Experience

Required:

  • High School Diploma
  • Experience supporting construction/project management 
  • Experience with purchasing and accounts payable procedures
  • Extensive computer experience with spreadsheets and reports

 

Preferred:

  • AA degree
  • Three years experience in construction project support preferred.  Equivalent experience in related area may be acceptable based upon skills.

About the Company

P

PIH Health

PIH Health is a nonprofit, regional healthcare network with two hospitals, numerous outpatient medical offices, a multispecialty medical (physician) group, home healthcare services and hospice care, as well as heart, cancer and emergency services. Our leadership is dedicated to putting patients first—a cornerstone of our mission, vision and values—as we deliver top-quality healthcare.

PIH Health serves more than two million residents in Los Angeles and Orange Counties and throughout the San Gabriel Valley. Explore our history and review our current activities through our online newsroom. See the many ways you can contact PIH Health.

COMPANY SIZE
5,000 to 9,999 employees
INDUSTRY
Healthcare Services
FOUNDED
1959
WEBSITE
https://www.pihhealth.org/

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