SUMMARY OF ESSENTIAL DUTIES AND RESPONSIBILITIES
The Administrative Grant Assistant is an entry-level professional position responsible for supporting the department, ensuring compliance, and tracking and reporting on grant-funded programs. The position works under general supervision and exercises independent judgment to ensure grant activities, expenditures, and documentation align with funding requirements and organizational policies.
ESSENTIAL DUTIES AND RESPONSIBILITIES
• Assist with the department and coordination of grant-funded programs • Track grant budgets, expenditures, and funding balances using spreadsheets or internal financial systems • Review invoices, receipts, and supporting documentation to ensure costs are allowable and properly allocated • Assist with the preparation of financial reimbursement requests and expenditure reports. • Support the collection of program data and documentation for grant reporting. Maintain accurate and organized grant files, including financial records, contracts, amendments, and correspondence • Monitor grant deadlines, reporting requirements, and compliance obligations. Coordinate with finance staff and program teams to reconcile grant and department expenses and resolve discrepancies. • Assist in preparing narrative and financial reports for funders. Support internal audits, monitoring visits, and compliance reviews • Notify supervisors of potential compliance issues, budget variances, or reporting risks • Willingly and cooperatively accept other duties and responsibilities as assigned.
MINIMUM QUALIFICATIONS
The minimum eligibility requirements for this position are as follows:
• Basic understanding of accounting principles, budgeting, or financial recordkeeping • Grant management experience. • Strong attention to detail and organizational skills • Proficiency in Microsoft Excel and standard office software • Ability to meet deadlines and maintain accurate financial records • Familiarity with basic accounting and financial tracking practices • Ability to review and organize financial documentation • Strong written and verbal communication skills • Ability to work collaboratively with program, finance, and administrative staff • Understanding of confidentiality and compliance standards in grant-funded environments
CERTIFICATES, LICENSES, REGISTRATIONS
Must possess a current and valid Class "C" Maryland driver's license, or a comparable driver's license issued by the employee's state of residence, and a proven safe driving record. Must be able to attain the following certifications in the Incident Command System (ICS) within 6 months of employment: ICS-100, ICS-200, and ICS-700.
MUST BE ABLE TO PASS PRE-EMPLOYMENT DRUG SCREEN, AND A CRIMINAL BACKGROUND CHECK.
The City of Laurel is an Equal Opportunity Employer.