Administrative Intern - Fire

Administrative Intern - Fire

Salary

$21.18 - $26.45 Hourly

Location

Ontario, CA

Job Type

Part-Time

Job Number

060926 Admin Intern

Department

Fire - Non-Sworn

Opening Date

06/24/2026

Closing Date

Continuous

FLSA

Non-Exempt

Bargaining Unit

PT

• Description
• Benefits
• Questions

The Position

Applications will be accepted on a continuous basis until a sufficient number of qualified applications have been received. This recruitment may close at any time without notice. Qualified applicants are encouraged to apply early. The first review of applications will be conducted the week of July 6, 2026.

Are you interested in making a positive impact on your community while gaining valuable hands-on experience? Are you looking for an internship where you will learn skills and gain expertise to take the next step in your career? The Ontario Fire Department is currently seeking an Administrative Intern in the Emergency Management Division and will support the departments emergency management programs including the Community Emergency Response Team (CERT), emergency plan development, community outreach efforts, training and exercise development, and maintaining the Citys Emergency Operations Center (EOC).

The ideal candidate will be a team player, have exceptional communication and interpersonal skills; outstanding analytical, writing, and organizational skills; and be knowledgeable about public safety and local government structure.

The following procedures will apply:

• The Eligibility List will consist of both internal and external applicants who meet the qualifications and successfully complete any required selection processes.
• The hiring department has the discretion to consider internal applicants on the Eligibility List prior to considering external candidates on the Eligibility List.
• The City of Ontario reserves the right, if necessary, to accept only the first one hundred (100) applications from applicants that meet the qualification guidelines below.
• Completed applications will be reviewed and only qualified applicants whose qualifications best meet or exceed the requirements of the position and needs of the City will be invited to participate further in the selection process.
• This recruitment will result in an eligibility list, which will be used to fill any current and future part-time vacancies within this classification. Part-time employees may be scheduled to work up to 29 hours per week and are not eligible to participate in the Citys health insurance or retirement plans.

The Ontario Fire Department

The Ontario Fire Department is a team committed to professional and compassionate public service. The Department responds to more than 23,000 calls per year serving and protecting a population well over 180,000 residents, covering nearly 50 square miles. There are eleven (11) fire stations that house ten (10) engine companies, four (4) truck companies, Aircraft Rescue & Firefighting (ARFF) resources, and two (2) battalion chiefs.

The Administrative Services Bureau consists of four (4) divisions - Fire Administration, Fire Technology, Community Engagement, and Emergency Management. The Bureau has over 30 employees which support the mission of the Ontario Fire Department.

Ontario is an all-risk department providing fire/rescue services; medical services through the department's paramedic program; safety education; fire inspections; plan review; and various specialty teams such as SWAT medics, bomb squad, hazmat, and urban search and rescue. The Ontario Fire Department is proud to serve the residents, businesses, and visitors of the City of Ontario with a high degree of professionalism. The members of the Ontario Fire Department realize the value of each team member and consistently strive to improve service to the community by living up to the department's core values: Integrity - Accountability - Service - Respect - Honor.

The City of Ontario is a dynamic leading community in the Inland Empire with a variety of full-time and part-time employment and volunteer opportunities. Ontario enjoys the reputation of being a progressive City which provides solid leadership to its citizens and to the business community. The City provides a full range of services to the community including, but not limited to: Police, Fire, Management Services, Community Life & Culture, Community Development, Economic Development, Public Works and the Ontario Municipal Utilities Company. The City's team is staffed with approximately 1,517 full-time equivalent diverse and talented employees who work to support a common goal of providing excellent service to the community.

The City's vision for the future is very exciting, and we foresee tremendous growth within the years to come. We welcome you to view the City of Ontario's 2026 State of the City video by clicking on the link below as well as the other links to learn more about the City:

State of the City The Ontario Plan

Smart Ontario Downtown Ontario

Examples of Essential Functions

The general functions typically performed by the Administrative Intern include the following:

• Composes and edits correspondence, memorandums, reports, presentations, and other special assignments.
• Assists with the implementation and testing of fire and emergency management related software.
• Assists members of management, professional, and technical staff by performing basic administrative and technical assignments.
• Operates personal computers, printers, and other office equipment.
• Assists with collecting, analyzing, and reporting program metrics and preparedness data.
• Responds to requests for information and general questions from the public.
• Prepares files for storage.
• Assists with special projects and events.
• Performs other related duties as assigned.

In addition to the above general functions, the essential functions typically performed by the Administrative Intern assigned to the Emergency Management Division may include the following:

• Assists staff in Emergency Management with project development, program support, and technology research.
• Assists with developing, delivering, and administering community based public education, outreach, and training programs, including Community Emergency Response Team (CERT) program outreach, training courses, and related activities.
• Performs research and preliminary administrative analysis regarding potential grant opportunities and funding partnerships.
• Reviews and summarizes emergency plans, publications, documents, and disaster resources.
• Assists in the preparation for City-wide disaster training drills.
• Assists with the maintenance of the Emergency Operation Center (EOC).
• Assists with the management and maintenance of the volunteer based Community Emergency Response Team (CERT) program including but not limited to, monthly evening meetings and annual trainings.
• Assists with developing exercise documentation, including Exercise Plans, participant guides, evaluator guides, and After-Action Reports/Improvement Plans.

Qualification Guidelines

Education

Equivalent to the completion of two (2) years of college course work related to the area of assignment; or currently enrolled in a bachelor's program with major course work in Emergency Management, Disaster Management, Public Administration, Public Health or a closely related field.

Proof of successful completion of two (2) years of college in the specified major course work listed above must be provided by way of attachment to your online application or as an email attachment sent to the Hiring Agency Representative at, or before, time of the reference check process. Acceptable forms of proof include Unofficial Transcripts, Official Transcripts, Photos and/or Photocopies of Institutional Degree/Certifications.

NOTE: Failure to provide the required documentation at, or before, time of the reference check process will result in disqualification.

Licenses

Valid California Class C drivers license and an acceptable driving record at the time of appointment and throughout employment.

Desirable

• Currently enrolled in a Bachelors degree program in Emergency Management, Disaster Management, Public Administration, Public Health or a closely related field.
• Possession of CERT (Community Emergency Response Team) basic training certificate.
• Completion of ICS-100, ICS-200, and NIMS-700 training courses.
• Knowledge of Microsoft Office Suite.

Supplemental Information

How to Apply

Apply online by clicking on the "Apply" link at the top of this announcement. If this is the first time applying for a position using governmentjobs.com you will be prompted to create a new user account, otherwise log in with your username and password. Your application and responses to any supplemental questions will be used to evaluate your qualifications for this position. It is suggested that your application include the following:

• List any relevant experience and education that demonstrates that you qualify for the position.
• List all periods of employment for at least the past 10 years, beginning with your most recent or present employer (including, if applicable, all employment with the City of Ontario).
• Separately list each position held, including different positions with the same employer.

A resume may be attached to your application but will not substitute for the proper completion of your application. Applications that are not properly completed may be rejected.

NOTE: Transcripts from colleges, universities or technical schools outside of the United States must be assessed for U.S. equivalency by a NACES educational credential evaluation service. Failure to provide a transcript or credential evaluation report will result in your application being rejected and you will not be able to continue in the selection process for this position.

Application Process

Applicants are required to submit required certification(s) or other required documentation as outlined in the Qualifications Guideline section of this bulletin. Please use the attachment function found on the Citys online application to attach copies of the requested certification(s) or other documentation. Failure to attach required documentation may result in the rejection of your application. Please contact the Human Resources/Risk Management Agency if you have any questions regarding the application process.

Your application is the primary tool used to evaluate your job qualifications. It is important that your application show all the relevant education and experience you possess. Failure to complete these sections may result in the rejection of your application.

Supplemental Questions

To complete your application for this position you will be prompted to respond to supplemental questions. This information will be used as part of the application screening and selection process and is designed to help you present your qualifications for this position. This may include a selection step in which your application and supplemental questions are reviewed and scored by a panel of raters familiar with this position.

Incomplete responses, false statements, omission, or partial information may result in disqualification from the selection process. Your responses should be consistent with the information provided on your application.

Please provide succinct, concise, descriptive, and detailed information for each question. If you have no experience, write "no experience" for the appropriate question.

Email Notices

Email is the primary way that the Human Resources or Hiring Department will communicate with you. Please check your email account (including the SPAM folder) on a regular basis for any emails related to the application or selection process. Emails from the city of Ontario will come from "@ontarioca.gov" or "governmentjobs.com." If you change your email address after submitting your application, please visit governmentjobs.com and update your profile.

Frequently Asked Questions

If you have any additional questions regarding the application process, please refer to our Frequently Asked Questions page.

The City of Ontario values the health and wellness of our employees and their families. We understand benefits are an important part of your total compensation and we take pride in offering a comprehensive benefit package. Please check out our excellent benefit packages here www.ontariocityemployees.org.

Employees in this classification are under the Part-Time Compensation and Benefits Profile. For a list of benefits for part-time employees please click here: https://content.ontarioca.gov/sites/default/files/migrated-files/Part-Time%20Compensation%20and%20Benefits%20Profile%20FINAL%20Signed.pdf

01

INSTRUCTIONS: The information on your application and the following supplemental questionnaire will be a primary tool in the evaluation of your qualifications for this position. The information you provide will be reviewed and used to determine your eligibility and to further identify those applicants who are best qualified to continue in the selection process for this position. Incomplete responses, false statements, omissions, partial information or AI-generated responses may result in disqualification from the selection process. Resumes may be attached, but they will not be accepted in lieu of completing the job experience section of the application or the supplemental questions. Responses to the supplemental questions that indicate "see resume" are considered incomplete. By checking the Yes response below, I indicate that I have read the job bulletin and these instructions for completing the supplemental questionnaire. Additionally, I certify that my application and supplemental answers accurately reflect my training, education and experience; and I understand that my responses are subject to verification.

• Yes, I understand the above statement.

02

All appointments to this position are required to provide proof of completion of the listed education requirements. Acceptable forms of proof include Unofficial Transcripts, Official Transcripts, Photos and/or Photocopies of Institutional Degrees/Certifications. This must be provided by way of attachment to your online application or as an email attachment sent to the Hiring Agency Representative conducting the reference check. Failure to provide the required documentation at, or before, time of the reference check process will result in disqualification If you require clarification on this requirement, please call the City of Ontario Recruitment Team at (909) 395-2035. Please indicate that you have read the statement above by selecting "Yes."

• Yes
• No

03

Which of the following best describes your highest related level of education?

• High School Diploma or Equivalent
• Some College Coursework, No Degree
• Associates Degree
• Bachelors Degree
• Masters Degree
• Doctorate Degree
• None of the Above

04

Have you completed at least two (2) years of major college course work in Emergency Management, Disaster Management, Public Administration, Public Health or a closely related field? Note: Please be sure to include your education information in the Education section of your application including attachments that indicate enrollment or completed college units. Please see requirements listed in the Education section that displays what is acceptable.

• Yes
• No

05

If you answered Yes to the question above, please list your area of study below. If No, please type N/A.

06

Are you currently enrolled in or have completed a college degree program at an accredited college or university with major course work in Emergency Management, Disaster Management, Public Administration, Public Health or a closely related field? Note: Please be sure to include your education information in the Education section of your application.

• Yes
• No

07

If you answered Yes to the question above, please list your degree in progress (Bachelors, Masters, etc.), name of college or university, and area of study below. If No, please type N/A.

08

Do you currently possess a California Class C Drivers License and an acceptable driving record?

• Yes
• No

09

Do you possess experience working with public safety volunteer groups? If yes, please list the group(s) and describe your experience with these groups below. If no, please type N/A.

10

Do you possess a CERT (Community Emergency Response Team) basic training certificate?

• Yes
• No

11

Please select the training courses below that you have successfully completed. Note: Please be sure to include a copy of your certificate(s) within the attachments section of your application, if applicable.

• ICS-100 (Incident Command System)
• ICS-200 (Incident Command System)
• NIMS-700 (National Incident Management System)
• None of the above

12

In 3-4 sentences, please describe your interest in the Administrative Intern - Fire position within Emergency Management.

Required Question

Employer City of Ontario

Address 200 North Cherry Avenue

Ontario, California, 91764

Phone 909.395.2455

909.395.2000

Website http://www.ontarioca.gov