Administrative Lead

Overview

The Administrative Lead supports the Administrative Supervisor by ensuring accurate and timely screening and entry of information from source documents into various automated systems. This includes using formatted input screens to verify individual identity and access authorization.

Responsibilities

• Modify, update, and correct data contained in automated systems.
• Perform data inquiries and searches on automated systems; generate records and reports from these systems; and perform searches.
• Ensure all NCIC checks on contractors, vendors, and visitors, providing initial approval/disapproval and issuance of day passes based on guidance provided by CSO.
• Remove expired credentials and unused records from the Badge and Visitor Management Systems on a weekly basis.
• Conduct query of driver’s license of visitors to verify validity if driving.
• Provide administrative services in support of the FLETC Personnel Security Programs
• Initiate all CSO Personnel Security approved PIV badge applications into the OPM Portal/Electronic Questionnaire for Investigation Processing (e-APP) database, notify the sponsor and applicant of initiation, monitor progress and review completed e-APP applications for completeness and accuracy prior to forwarding to CSO Personnel Security Registrar for approval.
• Provide fingerprint services upon approval from CSO personnel.
• Issue/revoke/reset PIV credentials
• Provide technical support and administrative guidance for up to five personnel.
• Other duties as assigned

Qualifications

• Associates degree in a related field. Three (3) years of supervisory experience in security or law enforcement including NCIC and/or PIV supervisor/member experience within the civilian or comparable military police environment. Equivalent education/experience is applicable.
• Minimum of three (3) years of specialized experience directly related to the work performed.
• Must have 2+ years of data entry and 3+ years’ experience in an office environment.

Knowledge, Skills and Abilities:

• Knowledge of standard office and administrative practices and procedures, including business letter writing, records management, report preparation, and filing methods; correct English usage, including spelling, grammar, punctuation, and vocabulary; modern office methods, equipment, and procedures.
• Ability to provide varied technical and administrative assistance; use initiative and sound judgment within established guidelines; organize, coordinate, and prioritize a variety of assignments with varying deadlines; work effectively under pressure with frequent interruptions; handle difficult, confidential, and sensitive assignments; organize and maintain a variety of confidential records, reports, and files.
• Skill in operating a personal computer and standard office equipment.
• Must have proficiency in a variety of computer software applications in word processing, spreadsheets, database, MSWord, Excel, Access, PowerPoint), and Outlook