Administrative Management Specialist

Responsibilities

OBXtek is seeking an experienced Administrative Management Specialist to support the Office of Award Terminations. The specialist will provide administrative and personnel management support. The work includes operational planning, workforce optimization (onboarding/offboarding), and coordination with HR and other stakeholders to ensure compliance, efficiency, and effective organizational transitions.

Key Responsibilities:

• Advise on administrative and personnel policies.
• Oversee onboarding, training, and offboarding support contract staff.
• Ensure compliance with federal and USAID regulations.
• Coordinate HR and records processes across stakeholders.
• Draft directives, policy briefs, and internal guidance.
• Draft, edit, and disseminate official correspondence and reports.
• Prepare reports, briefings, and memoranda for leadership.
• Manage procurement, supplies, and hospitality services.
• Support cross-agency personnel-associated administrative and surge needs.

Work on-site 3 days per week

Qualifications

Requirements:

• At least 3 years of experience providing support to large offices in a USG department/agency.
• Bachelor's degree in a relevant field.
• Proficiency in Microsoft Office, Google Workspace, and research tools.
• Strong organizational, communication, and multitasking skills.
• Contract requires candidates with no USAID experience.
• Work on-site 3 days per week.

Core Competencies:

• Strategic Planning & Forecasting
• Collaboration & Teamwork
• Policy Development & Interpretation
• Oral & Written Communication
• Confidentiality & Discretion

Security Clearance

Public Trust

Company Information

Headquartered in McLean, Virginia and founded in 2009, OBXtek is a fast-growing leader in the government contracting field. Our mission is Our People…Our Reputation. Our people are trained professionals who enhance our customers' knowledge and innovation using technology, collaboration, and education.

We offer a robust suite of benefits including comprehensive medical, dental and vision plans, Flexible Spending Accounts, matching 401K, paid time off, tuition reimbursement plans and much more.

As a government contractor, OBXtek pairs lessons learned across disciplines with industry standard quality practices such as CMMC Level 2, CMMI-Dev Level III, ITIL, 6Sigma, PMI, and ISO. Our rapid growth has been recognized by INC500, the Washington Business Journal, and Washington Technology magazine.

OBXtek is an Equal Opportunity Employer and does not discriminate based on race, color, religion, sex, age, national origin, gender identity, disability, veteran status, sexual orientation or any other classification protected by federal, state or local law.