Administrative Manager

Administrative Manager

Salary

$78,437.26 - $100,556.56 Annually

Location

City Hall, Boca Raton, FL

Job Type

Full-Time

Job Number

04775

Department

Recreation Services

Division

Administration 61/20001

Opening Date

09/23/2026

Closing Date

10/7/2026 11:59 PM Eastern

FLSA

Exempt

Bargaining Unit

X

• Description
• Benefits
• Questions

Build Your Future with the City of Boca Raton!

At the City of Boca Raton, a career in public service is more than a job - it's your chance to make a meaningful impact in a vibrant and sustainable coastal community. Driven by our core values of Fairness, Integrity, Respect, Service, and Trust, we are committed to fostering a workplace where employees feel appreciated, inspired, and supported.

Why Boca Raton?

As the second largest city in Palm Beach County, the City of Boca Raton offers robust benefits to their employees:

• Health Insurance Benefits: No-cost employee Medical, Dental & Vision plans
• Generous Paid Time Off: 12 paid holidays + vacation, sick, and 3 floating holidays
• Continuous Service Benefit: Paid out annually after 5 years of service
• Work-Life Balance: Flexible work schedule
• Retirement Plans: Two pension/retirement options to choose from

Whether youre starting out or looking to take your public service career to the next level, the City of Boca Raton offers the tools, resources, and culture to help you succeed.

Apply now and join the city that's building careers and shaping a stronger tomorrow!

General Statement of Job:

The Recreation Services Administrative Manager performs responsible professional, administrative, and supervisory work overseeing the Department's administrative operations, including human resources processes, purchasing and financial administration, information technology, employee training, communications, emergency management coordination, and organizational support. The position supervises the Department's administrative team, provides direct support to the Department's executive leadership, and coordinates department-wide projects and initiatives involving multiple sections and/or City departments.

Working closely with Department leadership, the Administrative Manager assists in establishing and implementing departmental goals and objectives, develops policies and procedures, manages projects, evaluates processes, and makes recommendations to improve organizational effectiveness. The position serves as a key liaison with internal City departments and provides leadership, coordination, and administrative oversight that promote consistency, accountability, efficiency, and operational excellence throughout Recreation Services.

Essential Functions

• Oversees department administration including payroll, position control, purchasing and human resources related processes, department policies, department technologies, employee training and customer inquiries.
• Oversees department administrative processes related to provider agreements, public records requests, and records management
• Assists with the preparation and submittal of the department's budget, purchasing and financial transactions.
• Plans and oversees the executive team's and the departments meetings.
• Monitors and tracks action items from executive team and department wide meetings, provides administrative and organizational support to department leadership
• Oversees department's awards program.
• Oversees administrative support for the Parks and Recreation Board.
• Coordinates Parks and Recreation Board meeting logistics, agendas, materials, and communications, and ensures timely follow-up on Board action items.
• Assists with department communications including website and program guide review, park signage, year in review and various marketing campaigns and materials.
• Oversees implementation and maintenance of department software and I.T related projects and makes recommendations for improvements via the use of technology.
• Develops and coordinates department customer service training program including new hire orientation and onboarding.
• Assists with financial and programming audits to ensure compliance with policies and cost recovery efforts.
• Assists Deputy Recreation Services Director in establishment of department goals and objectives and develops policies and procedures to ensure consistency and best practices throughout the department.
• Assists with coordination and oversight of the department's emergency management plans.
• Manages projects, produces reports, analyzes processes and makes recommendations that support strategic initiatives.
• Assists in monitoring Division compliance with department policies and coordinates with Division staff on cross-functional projects supporting department objectives.
• Advises Deputy Recreation Services Director and Recreation Services Director on important matters and activities.
• Interviews job applicants and makes recommendations to support recruitment.
• Serves as liaison with other city departments on related activities.

Financial Responsibilities:

• Assists with monitoring revenue and expenses to ensure compliance with proposed budget and purchasing guidelines.
• Assists with preparing the annual Operating Budget.
• Assumes responsibility for correct application of distinct funds associated with various center's activities.
• Prepares and/or processes final approval for small and large dollar purchase orders.

Knowledge, Skills and Abilities

Knowledge of:

• Comprehensive knowledge of the philosophies, principles, and practices of public recreation.
• Comprehensive knowledge of interviewing and hiring practices.
• Municipal financial, budgeting, and purchasing practices.
• General office practices and procedures
• Recreation operations, programming, services, and events

Skilled in:

• Microsoft Office Suite products to include Word, Excel, PowerPoint, and Outlook, at an intermediate level.
• Developing and implementing work related training programs including customer service, emergency preparations and accident and incident reporting.
• Preparing and delivering public presentations.
• Writing professional and effective letters, memos, emails, reports, manuals, and policies.
• Project management.

Ability to:

• Plan, organize, evaluate, and supervise the work of subordinates including supervisors and managers.
• Develop and train employees.
• Establish and maintain effective working relationships with City Officials, employees, and the public.
• Conduct logical and financial analysis for project planning and budgeting.
• Learn and effectively utilize various software (Rec Trac, SharePoint, Oracle, etc.)
• Work a flexible work schedule that includes weekdays, weekends and evenings as needed, including holidays.
• Pursue continuous professional development, including relevant certifications such as Certified Park and Recreation Professional (CPRP) or Certified Park and Recreation Executive (CPRE), to support ongoing job-related growth.

Minimum and Preferred Qualifications

• Bachelor's degree from an accredited college or university in Recreation, Public Administration, or related field is required.
• Six (6) years of progressively responsible state or local government experience in parks and recreation or public administration fields are required.
• Two (2) years' experience supporting direct reports at the professional and managerial level.
• Possession of a valid State of Florida Class "E" drivers license

PREFERRED QUALIFICATIONS:

• Master's degree from an accredited college or university in Public Administration, Recreation, or related field may substitute for two (2) years of non-supervisory experience.
• Possession of a valid Certified Park and Recreation Professional (CPRP) or Certified Park and Recreation Executive (CPRE) certification at the time of application.

Additional experience is accepted as a minimum requirement in lieu of the postsecondary degree on the following basis: an additional four (4) years in lieu of the bachelor's degree, and an additional two (2) years in lieu of an associate degree.

POST OFFER PRE-EMPLOYMENT SCREENING REQUIREMENTS:

Final offer and employment are contingent upon successful completion of the following post-offer, pre-employment screening items:

• Criminal Background Check
• Employment Verification
• Motor Vehicle Report (MVR) Check

Physical and Environmental Demands and Conditions

The environmental conditions and physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Occasionally ascending or descending ladders, stairs, scaffolding, ramps, poles and the like.
• Occasionally moving self in different positions to accomplish tasks in various environments including tight and confined spaces.
• Continuously remaining in a stationary position, often standing or sitting for prolonged periods.
• Continuously moving about within the immediate work area to accomplish tasks.
• Occasionally moving from one worksite to another.
• Occasionally adjusting or moving objects up to 15 pounds in all directions.
• Continuously communicating with others to exchange information.
• Continuously repeating motions that may include the wrists, hands and/or fingers.
• Continuously operates a computer and other equipment using motions requiring manual dexterity or fine motor skills.
• Continuously assessing the accuracy, neatness and thoroughness of the work assigned.
• Continuous ability to observe details accurately and identify variances.
• Occasionally lift/carry objects 15 pounds or less.
• Occasionally push/pull objects 15 pounds or less.
• Continuously working in a normal office environment with few physical discomforts.
• Occasionally working in an area that is somewhat uncomfortable due to drafts, noise, temperature variation or the like.
• Occasionally working in an area that is very uncomfortable due to extreme temperature, noise levels, or other environmental conditions.
• Occasionally working in an outdoor area where exposure to animals, reptiles and/or insects may occur.
• Continuously demonstrating regular in office attendance.

Essential Employee Designation

When normal operations of City departments are suspended or interrupted due to a declaration that a state of emergency exists, any employee may be deemed essential by the City. For the preparation and/or continuation of emergency operations or for special work detail, employees deemed necessary shall be required to work.

The City of Boca Raton is an Equal Opportunity, Inclusive, Veteran-Friendly Employer and Drug-Free Workplace.

The City is committed to a diverse and inclusive workplace and does not discriminate based on race, color, religion, sex, gender identity or expression, marital status, age, national origin, disability, pregnancy, familial status, sexual orientation, genetic information, or any other status protected by law.

Veterans' Preference: The City proudly supports veterans and provides employment preference to eligible veterans and other individuals as required by Florida law. Applicants eligible for Veterans' Preference are encouraged to indicate their eligibility and provide the required documentation during the application process.

BENEFITS SUMMARY

Full-Time Non-Bargaining Employees

ANNUAL LEAVE: Shall accrue prior to an employee attaining permanent status in the classified service and may be used after six (6) months of employment at the sole discretion of the Department Head, but it shall not be paid out upon resignation or termination unless the employee has attained permanent status (one full year). The maximum accrual is 360 hours.

Years of Service Accrual

0 to 5 full years 8 hours per month

5 to 10 full years 10 hours per month

10 to 15 full years 12 hours per month

15 full years and over 14 hours per month

CASH OUT OF ANNUAL LEAVE: Employees who have attained permanent status shall be permitted to cash out up to forty (40) hours of accrued and unused Annual Leave, either in a single lump sum payment or two or more partial payments, each fiscal year.

SICK LEAVE: 8 hours per month. Any hours in excess of 960 will be paid off annually at 50%. Upon retirement, employees with a minimum of 5 years continuous service will receive 50% of sick leave balance. Termination for reasons other than retirement shall be entitled to payment for accrued, but unused sick leave, as follows:

Years of Service Percentage

Less than 2 full years 0%

2 to 5 full years 10%

5 to 10 full years 20%

10 full years or more 30%

Retirement (normal, early or disability) 50%

HEALTH INSURANCE (Premiums): Employee Medical (Base Plan) - Paid 100% by City. Employee contributions are required for the buy up employee coverage plans. Employee Dental (DHMO or Basic PPO Plan) & Vision (Basic Plan) paid 100% by City. Employee contributions are required for the Employee + Dependent(s) for the Medical, Dental, & Vision Plan.

CONTINUOUS SERVICE BENEFIT: As of December 1, each year - Paid during the month of December.

Years of Service Benefit

5 to 10 full years $600 annually

10 to 15 full years $800 annually

15 full years and over $1,000 annually

RETIREMENT PLANS: The two pension/retirement options are listed below:

• An option to enroll in a Defined Contribution Retirement Plan. The Defined Contribution Retirement Plan will not require a mandatory contribution. The City will contribute seven (7%) percent of the annual base wages annually. The vesting period for this plan shall be one (1) year from date of hire in the classified service, which coincides with your one-year probationary period.
• An option to enroll in a Defined Benefit Retirement Plan option is available. There is a ten (10) year vesting period with a multiplier of 2.00% at normal retirement and a mandatory seven and three-quarters (7.75%) percent employee contribution.
• The two (2) options will be fully explained prior to an irrevocable selection.

Optional: 457 Deferred Compensation Savings Plan is available.

HOLIDAYS: 15 per year: 12 recognized holidays and 3 floating days which are allocated for the fiscal year beginning October 1, to all 8 hour per day employees. Employees hired between October 1 and March 31 shall receive 3 floating holidays. Employees hired between April 1 and September 30 shall receive 1.5 floating holidays. Floating holidays must be used within the fiscal year. Non-task employees working 10-hour days receive 10, 10-hour paid holidays but do not receive floating holidays.

FUNERAL LEAVE: Up to 3 workdays - In State; Up to 5 workdays - Out of State

TUITION REIMBURSEMENT: Full-time employees are eligible for tuition reimbursement as outlined in the City's Tuition Reimbursement Policy which is available in Human Resources and subject to the availability of departmental funds.

MILITARY LEAVE: Members in military reserve units who attend annual training are entitled to paid leave not to exceed 30 days each calendar year.

EAP: Employees, spouses, and eligible dependents have access to five (5) face-to-face sessions with a counselor through Cignas Employee Assistance Program (EAP). Services include assistance with legal, financial, parenting, elder care, pet care, and identity theft.

01

Each applicant must complete this supplemental questionnaire as a part of the application screening and selection process. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and that your responses can be verified from information included within the application?

• Yes
• No

02

Do you possess and maintain a valid Florida drivers license with no more than six (6) points in the last three (3) years prior to employment? - Or are you able to obtain within thirty (30) days of hire? NOTE: You must attach proof of a valid license with your application. Failure to do so may result in your application being marked as incomplete and removed from consideration.

• Yes, I have a valid Florida drivers license.
• No, I do not have a Florida drivers license but can obtain within thirty (30) days of hire
• No, I do not have a Florida drivers license and cannot obtain within thirty (30) days of hire

03

What is the highest level of education you have completed? NOTE: You must attach proof (diploma or degree or transcripts) of highest education completed with your application. Failure to do so may result in your application being marked as incomplete and removed from consideration.

• Less than High School
• High School Diploma or GED
• Trade or Vocational School
• Associates Degree or 60 credits of college courses
• Bachelors Degree
• Masters Degree

04

What area of study is your education?

• Recreation
• Public Administration
• Related field
• None of the above

05

If you choose a closely related field for the above question. Please explain what area of study your education is.

06

How many years of progressively responsible state or local government experience do you possess in parks and recreation or public administration?

• No experience
• Less than 6 years of experience
• 6 years of experience or more

07

Briefly describe your progressively responsible state or local government experience in parks and recreation or public administration. Include the employer, position title, dates of employment, and primary responsibilities. This experience must be clearly documented in the work-history section of your application. NOTE: "See résumé" will not be accepted as a valid response. If you do not have this experience, enter "N/A."

08

Do you possess at least two years of experience supporting direct reports at the professional and managerial levels?

• Yes
• No

09

Describe your experience supporting direct reports at the professional and managerial levels. Include the employer, position title, employment dates, number and level of direct reports, and your responsibilities related to supervision, performance management, coaching, work assignment, discipline, hiring, and employee development. If you do not possess this experience, enter "N/A."

10

Which of the following certifications do you currently possess?

• Certified Park and Recreation Professional (CPRP)
• Certified Park and Recreation Executive (CPRE)
• Both CPRP and CPRE
• Neither certification

11

Do you have experience developing, writing, reviewing, and/or implementing departmental policies, procedures, manuals, or administrative guidelines?

• Yes
• No

12

If you answered "Yes" to the previous question, briefly describe your experience developing, writing, reviewing, and/or implementing departmental policies or procedures. Include the employer, position title, your specific role, and examples of the types of policies or procedures you worked on. If you do not possess this experience, enter "N/A."

13

Do you have experience developing, coordinating, and/or delivering employee training programs?

• Yes
• No

14

If you answered "Yes" to the previous question, briefly describe your experience developing, coordinating, and/or delivering employee training programs. Include the employer, position title, your specific responsibilities, and the types of training programs you developed or supported, such as new-hire orientation, onboarding, customer service, or operational training. If you do not possess this experience, enter "N/A."

15

Do you have experience with departmental budget preparation, administration, monitoring, and/or financial management?

• Yes
• No

16

If you answered "Yes" to the previous question, briefly describe your experience with budget preparation and administration, monitoring revenues and expenditures, purchasing, financial analysis, and/or managing departmental funds. Include the employer, position title, your specific responsibilities, and the scope of your involvement with the budget. If you do not possess this experience, enter "N/A."

Required Question

Employer City of Boca Raton

Address 201 W. Palmetto Park Road

Boca Raton, Florida, 33432

Phone 561-393-7805

Website http://www.myboca.us