Administrative Manager (City Attorney)

Administrative Manager (City Attorney)

Salary

$75,000.00 - $110,000.00 Annually

Location

City Hall - 1700 Convention Center Drive, Miami Beach, FL

Job Type

Full-time

Job Number

02775

Department

CITY ATTORNEY

Opening Date

09/22/2026

Closing Date

10/22/2026 5:00 PM Eastern

• Description
• Benefits
• Questions

Nature of Work

• This position provides administrative and clerical support for the day-to-day operations of the City Attorney's Office under the administrative direction of the City Attorney. The Office Manager is responsible for overseeing office management functions, including budgeting, payroll, personnel management, purchasing, and legal support. The role requires substantial latitude for independent judgment, and a high degree of discretion concerning confidential and sensitive matters.

Illustrative Examples of Essential Duties

• Participates in the preparation and administration of the office's annual budget; submits recommendations, monitors expenditures, and attends budget meetings.
• Reviews and reconciles bank accounts; prepares payroll documents, reports, and maintains leave and department attendance records.
• Processes invoice payments, tracks expenditures, and manages employee expense reimbursement; administers department purchasing credit cards and reconciles accounts on a monthly basis.
• Maintain retainer agreement files and reconcile outside counsel invoices in accordance with the respective agreements.
• Procures office equipment and supplies, oversees purchasing and inventory, manages equipment maintenance, and coordinates requisitions.
• Maintains professional dues, licensing fees, memberships, and subscriptions for attorneys and office personnel; processes Florida Bar dues annually and registrations for required continuing legal education courses.
• Coordinates and manages travel arrangements for staff, including registration, accommodations, and reimbursements.
• Assists with the recruitment of personnel process; coordinates onboarding and separation procedures for employees, including new employee orientation and exit interviews.
• Maintains office personnel files.
• Organizes and maintains paper and electronic files; including storage of files in accordance with records management and records retention policies;
• Oversees sorting and distribution of mail.
• Provides excellent customer service to visitors and callers, and routes phone calls to office staff or other city departments as needed.
• Coordinates meetings and maintains schedules for two conference rooms.
• Attends various City meetings, staff meetings and workshops.
• Composes letters, memoranda, and reports, including responses to Public Records Requests specific to the City Attorney's Office.
• Works cooperatively with other departments, elected officials and their staff, as well as outside agencies.
• Performs other related duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge of generally accepted accounting principles, and ability to comply with the City's accounting requirements.
• Knowledge of legal office functions.
• Knowledge of current office practices, procedures, work processes, filing and e-filing systems, and City agenda management software.
• Knowledge of office furnishings and equipment, including computers, photocopiers, and telephones
• Proficiency in and familiarity with job-related software including the Microsoft Office Suite, with an emphasis on Excel, Quicken, and other software as needed.
• Knowledge of legal terminology and processes; business English, spelling, and arithmetic.
• Ability to prepare detailed accounting, financial, and statistical reports; analyze and reconcile accounting and financial records.
• Ability to understand and follow complex written and verbal instructions.
• Ability to establish and maintain effective working relationships with employees, supervisors, and departmental staff.
• Ability to communicate effectively, both verbally and in writing.
• Ability to make decisions in accordance with laws, regulations, and departmental policy.

Minimum Requirements

• Candidates with an associate or bachelor's degree in accounting, Business Administration, Public Administration, or a related field from an accredited college or university are encouraged to apply.
• Three (3) to Five (5) years of office management experience, preferably in municipal government or law office. Other combinations of experience and education that meet the minimum requirements may be substituted.

Physical Requirements:

• The work is typically performed while sitting at a desk or table or while intermittently sitting, standing, or stooping. The employee occasionally lifts light objects.
• The work is typically performed in an office.

For all positions:

• Ability to establish and maintain effective working relationships with elected officials, coworkers, the press the general public and members of diverse cultural and linguistic backgrounds regardless of race, religion, age, sex, disability, political affiliation, gender identity or sexual orientation.
• Ability to serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of all city ethics and conflicts of interest policies. Strong understanding of ethical behavior is required.
• Ability to maintain regular and punctual attendance.
• Performs related work as required.
• Reports to work as directed during an emergency as an essential employee of the City of Miami Beach.

For all technical, professional, supervisory and Managerial positions:

• Ability to develop innovative and creative solutions to issues consistent with the City's strategic plan.

Applicants must detail any related work experience on the application or risk disqualification. It is the applicants responsibility to update their NEOGOV profile with work experience, education, certifications and personal contact information when submitting each application, failure to do so will result in ineligibility. City of Miami Beach employees must reflect their current position and detail their work experience on the application to avoid being disqualified.

Veterans Preference: Veterans Preference is awarded in accordance with Florida State Statute 295.07. If veterans preference is being claimed, it must be indicated on the application form and proper documentation, including all forms DD-214 (either Member 2 or Member 4), as well as the final Department of Defense Disability Letter (dated within one year) must be submitted with the application.

DCF: For any job announcement that requires a a screening through the clearinghouse please see link to the website:

HB531 | Florida Agency for Health Care Administration

Benefits are available to FULL-TIME employees only. The City of Miami Beach offers a comprehensive benefits package, including 12 vacation, 12 sick days, 15 paid holidays (11 holidays and 4 floating holidays); partially sponsored by the City group medical (including visual) and dental insurance, life insurance. Excellent retirement plan: pre-tax employee contribution added to the Citys contribution; 5 year "cliff vesting."

Voluntary Benefits (fully paid by the employee, but payroll deductible): flexible spending account; 457 Deferred Compensation Plan, and Roth IRA; universal and critical life insurance, disability insurance, long-term care, and lump sum cancer policy. Also, U.S. Legal Services, tuition assistance, pre-tax payroll contributions, continuation of medical and dental coverage up to 18 months upon termination (COBRA).

For a more detailed overview of the benefit package, please visit Benefits section at http://web.miamibeachfl.gov/hr

01

Which best describes your level of education? (Please specify the degree earned in the "Education" section of the application and upload a copy of the degree.) Required: Associate or Bachelor's degree in accounting, Business Administration, Public Administration, or a related field from an accredited college or university.

• High School
• Some College
• Associates Degree
• Bachelors Degree
• Masters Degree (or higher)

02

Do you have three (3) to five (5) years of office management experience, preferably in municipal government or a law office?

• Yes
• No

03

If you answered yes to question #2, please specify years of experience and where you obtained experience. Otherwise, put "N/A",

Required Question

Employer City of Miami Beach

Address 1700 Convention Center Drive

3rd Floor

Miami Beach, Florida, 33139

Phone 305-673-7524

Website http://www.miamibeachfl.gov