Overview:
Perform diversified administrative responsibilities, support the Department Sr. Leadership and related faculty by providing administrative support services.
Responsibilities:
May supervise clerical and administrative personnel by
communicating job expectations, assigning tasks, appraising
job results, and performing employee corrective actions.
Assists Chair/ Director in any administrative tasks assigned.
Provides input for administrative staff recruiting, selecting,
orienting, and training employees
Prepares and processes physician recruitment related
activities for searches, staff appointments, credentials,
promotion and tenure, immigration requirements for
candidates, in accordance with Compliance and
Administrative Affairs offices.
In collaboration with Director, initiates and coordinates goals
and deadlines. Creates reports and communicates data
metrics. Assists with projects as well as developing and
implementing policies and procedures to improve
administrative operations and function of the department.
Maintain and process department payroll, maintains/updates
personnel files for faculty, monitors calendars, coordinates/
schedules meetings.
Ensures travel reimbursement/expenses for faculty are
submitted in a timely fashion; reconcile and submit monthly
expense reports as needed
Types correspondence, schedule appointments, and sets
interview itineraries for faculty and staff, and assists with
setting of monthly faculty meeting agenda.
Orders supplies and equipment for the department staff and
faculty.
May approve leave requests for staff.
Qualifications:
Experience Requirements: 3 years - Administrative support experience, in a medical office or medical related facility - required 1 year - Supervisory experience and/ or Executive Assistant experience - required Education: High School Diploma - required Associates degree- Business or related field - preferred Supervises: 1-2 - Senior Medical Secretary 1-2 - Administrative Assistant Additional Duties: Additional duties as assigned may vary
UFJPI IS AN EQUAL OPPORTUNITY EMPLOYER AND DRUG FREE WORKPLACE