Administrative Manager

Administrative Manager

Salary

$103,284.00 - $161,381.00 Annually

Location

West St. Paul, MN

Job Type

Full-Time

Job Number

32030.26EEA.001

Department

Employment & Economic Assistance

Opening Date

07/14/2026

Closing Date

7/28/2026 4:30 PM Central

• Description
• Benefits
• Questions

General Description

POSTING TYPE: Open-competitive

DEPARTMENT: Employment & Economic Assistance (E&EA)

HOURS: Full-time

PREFERRED SALARY RANGE: $102,284-$129,105

SALARY RANGE: $103,284-$161,381/year (111 Salary Range)

LOCATION: West St Paul, MN

UNION: None

CLOSE DATE: 4:30 p.m. on July 28, 2026

Who We Are

Dakota County is Minnesota's third largest county and home to more than 400,000 residents. We strive every day to achieve excellent public service, with a focus on four values: Service, Integrity, People, and Innovation.

Dakota County aims to create an environment that is welcoming and inclusive of diverse people, backgrounds, and experiences. Our goal is to have a workforce that is reflective of the communities and individuals we serve. We promote an equitable and culturally aware work environment where everyone can be their authentic selves.

The Administrative Manager is responsible to manage the administrative operation of the department to ensure quality customer service and maintain effective service delivery. Assists with coordination of division-wide administrative operations to ensure quality customer service and division-wide organizational and operational effectiveness. Manages the development and implementation of department and division-wide policies and procedures and monitors for operational compliance; coordinates the administration departments strategic and budget planning under the direction of the division operations manager and deputy director; performs general accounting, financial management and reporting; oversees department purchasing and asset management; provides IT support including leading the implementation of appropriate technology to support the departments internal and external customers; coordinates facility management, emergency response and risk management in alignment with countywide policie0 sand expectations; coordinates and leads the implementation of county-wide, division-wide, and department-wide initiatives and projects; designs and implements measurement metrics to monitor compliance with requirements and best practice.

Minimum Qualifications

Bachelors degree AND Five years experience to include administrative and supervisory, project management, and/or information technology systems development implementation.

OR

Masters degree AND Three years experience to include administrative and supervisory, project management, and information technology systems development implementation.

OR

Combination of education and experience to total 9 years of administrative and supervisory, project management, and information technology systems development implementation.

Preferred experience beyond minimum qualifications:

• Experience in human services or healthcare
• Experience in budgeting including forecasting revenues and expense
• Experience in data driven decisions and report development

Duties & Responsibilities

These examples do not include all possible tasks in this work and do not limit the assignment of related tasks in any position of this classification. Regular attendance according to the positions management approved work schedule is required for all positions.

1. Coordinate and implement administrative operations within the Employment and Economic Assistance (E&EA) Department and, as requested, across the broader Community Services Division, ensuring efficiency, effectiveness, and responsiveness.

2. Monitor operational performance, conduct organizational and functional analyses, and make recommendations for improved operations.

3. Lead the development and implementation of process improvement efforts, including large-scale projects that enhance service delivery through innovative solutions and cross-departmental collaboration.

4. Draft, revise, and maintain Standard Operating Procedures in alignment with County, State, and Federal policies, ensuring compliance and supporting efficient operations within the department and across the organization.

5. Evaluate and recommend tools to support the department's technical needs and direction. Manage requests for and allocation of IT assets and equipment requirements. Collaborate with IT teams to integrate systems that enable data-driven decision-making.

6. Lead the development of Key Performance Indicators (KPIs) and dashboards, and provide ongoing support for an agency Performance Center, ensuring that data metrics are effectively utilized for continuous improvement and strategic planning.

7. Coordinate cooperative initiatives, projects, and tasks with other County departments.

8. Manage and supervise staff; hire, direct, and supervise department personnel directly or through supervisors. Implement workforce planning, staff training, and continuous improvement initiatives to foster a culture of collaboration and accountability.

9. Provide strategic management and leadership by collaborating with agency leadership to define goals, objectives, and work plans; set criteria and standards for performance and achievement.

10. Oversee compliance and risk management functions, including emergency response and safety protocols, in alignment with countywide policies.

11. Coordinate the planning and development of department budget recommendations; monitor department expenses and revenues, preparing financial reports as requested by department or E&EA leadership. Ensure fiscal accountability and alignment with strategic goals by overseeing procurement and resource allocation.

12. Assist Department and E&EA leadership with planning, research, and policy analysis; make recommendations; prepare and disseminate reports. Collaborate on cross-departmental initiatives to optimize service delivery and promote organizational alignment.

13. Demonstrates a commitment to support cultural diversity County wide, actively supports the Countys inclusion, diversity, equity and access initiatives, and works to address the needs of diverse and underserved communities.

Knowledge, Skills & Abilities and Work Environment

• Considerable knowledge of County and Office policies and procedures.
• Considerable knowledge of the human services field.
• Considerable knowledge of strategic planning, data collection and analysis.
• Considerable knowledge of the principles and practices of office management and supervision.
• Demonstrated ability to resolve conflict.
• Ability to exercise sound decisions within the framework of Departmental and State guidelines
• Ability to work both independently and with team members to accomplish tasks, planning functions and problems resolution.
• Considerable knowledge of legislative proceedings, statutory time deadlines, and court procedures and rules.
• Considerable ability to communicate effectively both verbally and in writing.
• Proven ability to use good judgment and make decisions.
• Proven ability to organize work effectively and efficiently.
• Proven ability to inspire, train, coach and supervise subordinates.
• Ability to demonstrate a commitment to support cultural diversity County wide and actively supports the Countys diversity initiatives, and will work to address the needs of diverse and underserved communities.
• Demonstrates advanced leadership in fostering an inclusive and respectful environment for diverse teams, ensuring that all customers, co-workers, and supervisors, including individuals with disabilities or those for whom English is a second language, are supported.
• Manages, mentors, and trains supervisors to create and maintain a culture of respect for diversity, encouraging communication and collaboration among all staff members.
• Develops and implements strategies to promote understanding of cultural, linguistic, and disability-related differences, ensuring accessibility, equitable treatment, and a positive work environment for all employees and customers.
• Leads by example, modeling inclusive practices, and empowering supervisors to support front-line staff in adapting their approaches to diverse customer needs and fostering a team-oriented atmosphere.

Work Environment

Work is primarily sedentary and is usually accomplished while incumbent is seated at a desk or table. Some walking and standing may occur in the course of a normal workday in connection with attendance at meetings and conferences, or while researching files. Items carried typically are light objects such a laptop, notebooks, and/or files.

Benefits

• Comprehensive and affordable medical, dental, vision, and other benefits.
• Excellent work-life balance.
• Generous paid time off (accrual rate starts at four weeks per year).
• Eleven paid holidays each year and one floating holiday.
• Pension with a generous employer contribution.
• Ability to work from home some of the time.

Selection Process

• You submit an online application that includes supplemental questions.
• We assign you a score based on your qualifications.
• Top scoring candidates are referred to the hiring manager for interview consideration.
• We conduct background and reference checks before hiring.

Visit our Benefits site for more information.

01

Applicants for this recruitment will be rated based on their answers to the supplemental questions listed below and application materials. It is IMPERATIVE that information provided on the application and resume are detailed and clearly outline your work experience & skills. They must also support and/or match answers to the supplemental questions. Please initial the box below to CONFIRM that the information provided is accurate and true to the best of your knowledge. Falsification may result in disqualification from consideration for this and subsequent recruitments with Dakota County for up to three years.

02

Please select the highest level of education COMPLETED/Degree held. (Degree must be held by the closing date of this recruitment)

• High School Diploma or G.E.D equivalent
• Professional/Technical Certificate equivalent to 1 year of full-time post-secondary education
• Associates Degree
• Bachelors Degree
• Masters Degree or above

03

How many years of experience do you have in information technology systems development and implementation? This experience should be clearly listed on your application.

• Less than 1 year
• 1 year
• 2 years
• 3 years
• 4 years
• 5+ years
• No experience

04

How many years of administrative and supervisory experience do you have? This experience should be clearly listed on your application.

• Less than 1 year
• 1 year
• 2 years
• 3 years
• 4 years
• 5+ years
• No experience

05

How many years of project management experience do you have? This experience should be clearly listed on your application.

• Less than 1 year
• 1 year
• 2 years
• 3 years
• 4 years
• 5+ years
• No experience

06

Identify whether you have experience in the following areas (check all that apply): This experience should be clearly listed on your application.

• Experience in human services or healthcare
• Experience in budgeting including forecasting revenues and expense
• Experience in data driven decisions and report development
• No experience

07

The full salary range for this position is $103,284- $161,381 annually and preferred hiring range is $103,284- $129,105 annually. The amount that is offered is dependent on the candidates overall skills, education, experience and internal equity. The offer would also include the Countys benefits package. Taking that information into consideration, what would be the minimum salary youd accept if selected for the position?

08

Your response to this question will help Dakota County evaluate the effectiveness of recruitment sources for this specific position. Please select the one source that most closely describes how you first learned about this opportunity.

• Facebook
• Friend, Family or Colleague
• Indeed
• Job Fair or Dakota County Event
• Job Interest e-mails from Dakota County
• League of Minnesota Cities
• LinkedIn
• Diversityjobs.com
• Minnesotaworks.net
• Minnesota Association of Counties
• Monster
• Professional Association Website
• Referred by a Dakota County Employee
• College Website, Instructor, Career Services
• Dakota County Website
• Other

09

If you selected Other, please indicate where you heard about this opportunity with Dakota County.

Required Question

Employer Dakota County

Address Administration Center

1590 Highway 55

Hastings, Minnesota, 55033-2372

Phone 651.438.4435

Website http://dakotacountymn.gov