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Administrative & Meeting Support Assistant- Government background helpful 836598

Helpmates

Los Angeles, CA

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JOB DETAILS
SALARY
$22–$24 Per Hour
SKILLS
Administrative Skills, Analysis Skills, Communication Skills, Data Entry, Detail Oriented, Document Management, Documentation, Documentation Format, Government, Government Administrative Support, Government Policies, Logistics, Meeting Minutes, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Project Schedule, Public Administration, Public Policy, Record Keeping, Team Player, Time Management, Writing Skills
LOCATION
Los Angeles, CA
POSTED
16 days ago

Administrative & Meeting Support Assistant — Urgently hiring in Downtown Los Angeles!

Job Title: Administrative & Meeting Support Assistant
Pay: $22 - $24/hr DOE
Hours: Monday through Friday, 8am-5pm
Start Date: ASAP

Looking for a role that offers growth opportunities and meaningful community impact? Join a dynamic team in Downtown Los Angeles as an Administrative & Meeting Support Assistant and play a vital part in supporting public meetings and administrative functions within a collaborative environment. This long-term temporary position (5+ months) is perfect for someone eager to gain exposure to public policy, government work, and community engagement.

As an Administrative & Meeting Support Assistant, you'll help ensure smooth operations during public meetings, assist with documentation, and organize projects efficiently. Training will be provided on meeting minutes and internal procedures, making it a great opportunity for candidates seeking to expand their administrative skills in a government-related setting.
What You'll Do
As an Administrative & Meeting Support Assistant, you will be responsible for:
  • Providing comprehensive administrative and clerical support across various projects and teams, ensuring all tasks are completed efficiently.
  • Assisting in preparing, formatting, and organizing documents, reports, and meeting materials to ensure clarity and professionalism.
  • Supporting the setup and logistics of public meetings by arranging tables, materials, and other necessary supplies.
  • Taking roll calls, supporting meeting logistics, and capturing community feedback during public sessions.
  • Preparing agendas using established templates to streamline meeting flow.
  • Recording accurate meeting minutes and generating summaries; training will be provided in this area.
  • Attending public meetings to support logistics and facilitate community engagement.
  • Tracking action items, deadlines, and follow-up tasks to keep projects on schedule.
  • Maintaining accurate records and assisting with data entry, database updates, and document management.
  • Supporting communication efforts between internal teams and external stakeholders.
  • Traveling throughout Los Angeles County as needed for meetings and outreach activities.
What You'll Bring
The ideal candidate for this role will have:
  • A strong background in administrative support or clerical work.
  • Exceptional organization skills, dependability, and keen attention to detail.
  • Excellent written and verbal communication skills.
  • Comfort working in fast-paced, team-oriented environments.
  • An analytical mindset with the ability to gather, summarize, and communicate information clearly.
  • Flexibility to accommodate occasional evening hours, as some meetings may run as late as 10 PM and start times may vary.
  • Familiarity with supporting public meetings or community events is a plus.
  • Knowledge of the Brown Act or public meeting processes is desirable but not required.
Why Join Us in Downtown Los Angeles?
  • Enjoy a supportive, team-oriented environment where your contributions matter right from the start.
  • Benefit from  training in meeting minutes and internal procedures.
  • Gain experience in public policy, government operations, and community outreach.
Location & Schedule:
This position is on-site in Downtown Los Angeles and offers a full-time schedule from Monday to Friday, 8am to 5pm.
Ready to Take the Next Step?
If you're eager to launch or advance your career as an Administrative & Meeting Support Assistant in Los Angeles, apply today or contact our recruiting team to learn more. Don't wait — we're hiring now!

About the Company

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Helpmates

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