ADMINISTRATIVE OFFICE ASSISTANT III/PT

Position Information

Position Information

Posting Number S-3903 Position Number 21330 Type of Recruitment External Position Title ADMINISTRATIVE OFFICE ASSISTANT III/PT Position Summary

This position performs administrative functions in support of the School of Communication, Journalism, & Media functions (SCJM). This position manages budget reconciliation, payroll, personnel transactions, supplies and equipment purchasing, scholarships, faculty searches, and other duties other duties as required.

Required Qualifications

High school diploma or GED.

Four years of qualifying experience or a combination of education and experience that equates to four years.

Experience with Microsoft Word.

Customer service experience.

Spreadsheet and/or database experience.

Organizational skills with strong attention to detail.

Demonstrated positive interpersonal skills.

Effective verbal and written communication skills.

Ability to project a positive attitude.

Ability to manage multiple projects and meet deadlines with accurate results.

Ability to compose, proofread and edit correspondence.

Preferred Qualifications

Experience working in a higher education setting.

Knowledge of CMU budget and registration systems (SAP, Perceptive Concept/Image Now, etc.).

Budget and bookkeeping experience.

Purchasing experience.

Duties & Responsibilities

Reconciles all university cost centers for the school each month.

Processes all invoices and vouchers for all school accounts and entities.

Coordinates the purchase process for all equipment and supplies for the school.

Reconciles all credit cards assigned to members of the department.

Monitors credit card purchases through PNC.

Oversees the university mandated process for asset inventory.

Coordinates/oversees the university payroll system for the school.

Coordinates the logistics and finances for faculty and staff searches, including but not limited to, posting advertisements, aiding with travel arrangements, scheduling meetings, processing reimbursements, etc.

Processes all personnel transactions for the school as directed.

Maintains scholarship accounts and disbursements and works with faculty and students to manage scholarship awards and requirements.

Assists with the operation of the Presentation Skills Center.

Provides administrative support to the school Director and Coordinators as needed.

Assists visitors to the office with various requests as needed.

Hires, schedules, and supervises student employees.

Assists with school event operations and support as needed.

Assists with sorting and distributing mail for Moore Hall as needed.

Assists students with the checkout of lab keys and equipment as needed.

Supervision Exercised

None.

Message to Applicants

Central Michigan University is dedicated to fostering an environment that is reflective of the communities we serve. We are especially interested in highly qualified candidates who will advance and promote CMU's mission, vision, and leadership standards.

You must submit an on-line application in order to be considered as an applicant for this position.

Cover letters may be addressed to the Hiring Committee.

This position will remain open until filled. However, the university reserves the right to close the recruitment process once a sufficient applicant pool has been identified. For best consideration, please submit application materials before July 8, 2026.

Employee Group Administrative Office Assistant Staff Pay Level Pay Range Minimum Starting Rate: $18.10 per hour Division Academic Affairs Department School of Comm, Journalism & Media Position Status Regular Position End Date Employment Status Part-Time FTE 0.80 Position Type 12 month Weekly Work Schedule Monday-Thursday 8:00 AM -2:30 PM; Friday 8:00 - 2:00 PM, Nights and weekends as needed Location Mount Pleasant, MI About the Department

The School of Communication, Journalism, & Media at Central Michigan University is dedicated to empowering students with the skills and knowledge necessary to excel in today's rapidly evolving communication landscape. With a range of programs and courses, we offer hands-on training in communication, journalism, media production, and more.

Our faculty are industry professionals and scholars who are passionate about mentorship and guiding students toward successful careers in media and communication.

About CMU

Central Michigan University has a more than 125-year legacy of preparing students to become leaders and changemakers in their communities and in their personal and professional lives.

We serve nearly 15,500 students on our Mount Pleasant campus, in satellite locations around the state and throughout the country, and through flexible online programs. Many of our approximately 300 undergraduate, master's, specialist and doctoral programs in the arts, media, business, education, human services, health professions, liberal arts, social sciences, medicine, science and engineering are nationally ranked for excellence.

CMU leads the nation in leadership development programming through our Sarah R. Opperman Leadership Institute, and we are proud to be among only 5% of U.S. universities in the top two Carnegie research classifications. Our faculty work with graduate and undergraduate students in areas such as Great Lakes research, medical innovation, engineering technology and more.

Central is home to 17 men's and women's Division 1 sports including football, basketball, gymnastics, baseball, wrestling and more. Our student-athletes achieve great success in competition and in the classroom, capturing Mid-American Conference championships and maintaining an average cumulative GPA of 3.17.

CMU is located in Mount Pleasant, a community that blends the best of small-town living with big-city amenities. It's part of the culturally varied and vibrant Great Lakes Bay Region that also includes Saginaw, Bay City, Midland and the state's largest Native American community, centered on the Saginaw Chippewa Isabella Reservation in Mount Pleasant.

Area residents enjoy the mix of outdoor activities, cultural events, shopping and dining options, and family attractions. Other major Michigan destinations and attractions - Lansing, Grand Rapids, Detroit, Traverse City, wineries, beaches, golf and ski resorts, and many more - are within easy reach of the city's central location in Michigan's Lower Peninsula.

CMU employees enjoy access to a nationally recognized wellness program along with health care and benefits that exceed regional, state and national norms.

CMU Leadership Standards

Central Michigan University is a place where we value students and work for their success, where we act as family, and where employees are engaged, appreciated and have extraordinary opportunities to make a difference.

We intentionally maintain and strengthen the hallmark CMU culture that sets us apart from our peers by expecting CMU leaders and employees to model the following Leadership Standards and develop them within their teams.

Please review the Leadership Standards before applying for this position.

EEO Statement

CMU is an Equal Opportunity Employer and institution. CMU does not discriminate against persons based on age, color, disability, ethnicity, familial status, gender, gender expression, gender identity, genetic information, height, marital status, national origin, political persuasion, pregnancy, childbirth or related medical conditions, race, religion, sex, sex-based stereotypes, sexual orientation, transgender status, veteran status, or weight.

If you wish to see "Know Your Rights " posters, please click here.

CMU does not discriminate on the basis of sex in the education program or activity that it operates, including admission and employment, and is required by Title IX of the Education Amendments of 1972 not to discriminate in such a matter.

Inquiries about the application of Title IX can be made to CMU's Title IX Coordinator, the US Department of Education's Assistant Secretary, or both.

CMU's Title IX Coordinator can be reached at:

Phone: 989-774-3253

Office: 103 E. Preston St.

Bovee University Center, suite 306

Mount Pleasant, MI 48858

Email: titleix@cmich.edu

Posting Ends Open Until Filled Yes

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • How did you first learn of this job opportunity? Please list the specific advertising source or indicate if it was word of mouth.

(Open Ended Question)

• • Are you currently an internal employee of CMU according to the university's definition?

• Yes

• No

• • If yes, to which employee group do you belong? (If not applicable, select "Not Applicable").

• Not Applicable

• Administrative Office Assistant

• Dispatcher

• Lieutenant

• Medical Faculty

• P&A, SO or Faculty

• Police

• Public Broadcasting

• Sergeant

• Service Maintenance

• Supervisory/Technical

• • Do you have a high school diploma or GED?

• Yes

• No

• • Do you have four years of qualifying experience or a combination of education and experience that equates to four years?

• Yes

• No

• • Do you have experience with Microsoft Word?

• Yes

• No

• • Do you have customer service experience?

• Yes

• No

• • Do you have spreadsheet and/or database experience?

• Yes

• No

Optional & Required Documents

Required Documents

• Resume/Curriculum Vitae
• Cover Letter

Optional Documents

• Recommendation Letters
• List of References