Want to know if you’re a fit? Upload your resume and let our AI show you.
Skills
Administrative Skillsunmatched
Billingunmatched
Communication Skillsunmatched
Customer Support/Serviceunmatched
Detail Orientedunmatched
Driver's Licenseunmatched
English Languageunmatched
Establish Prioritiesunmatched
Executive Assistant Skills unmatched
High School Diplomaunmatched
Microsoft Officeunmatched
Multitaskingunmatched
Operational Supportunmatched
Organizational Skillsunmatched
Presentation/Verbal Skillsunmatched
Problem Solving Skillsunmatched
Schedule Developmentunmatched
Writing Skillsunmatched
Description
Location
This position is 100% in-office and reports to our facility on site in Jupiter, FL.
Job Summary
As an Administrative Office Assistant you will provide essential operational support by working closely with our current Administrative Assistant, as well as the Executive Assistant to our president. This role serves as a central point of communication for customers, technicians and internal teams, managing service scheduling, work order distribution, invoicing and recordkeeping. The ideal candidate is highly organized, detail-oriented and capable of managing multiple priorities in a fast-paced service environment while delivering outstanding customer service.
Hours
Monday - Friday, 08:00am - 05:00pm
Responsibilities
Receive incoming customer inquiries via phone and email and prioritize them appropriately to ensure critical issues are addressed promptly
Schedule service calls based on customer needs and technician availability
Prepare and distribute daily service tickets to technicians
Collect, review and submit weekly employee timesheets
Maintain accurate payroll-related records
Coordinate and schedule required fire inspections
Receive, verify and reconcile equipment and materials for each project
Code and process equipment invoices
Qualifications
High School Diploma
Attention to detail with an ability to stay focused on assigned tasks
Proficient in Microsoft Office Suite
Full professional working proficiency in the English language
Excellent communication skills, both written and verbal
Valid Driver License and clean driving record
What awaits you at Intelli-Tec Security:
Benefits that include Medical, Dental, Vision, 401k, and PTO
Employer's Disclaimer:
All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.
This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor.
This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship.