The Counseling and Diagnostic Center of Woodfield, Ltd., an outpatient mental health practice located in Schaumburg, IL, is seeking a dependable, detail-oriented Administrative Support Specialist to assist prescribers with non-clinical administrative functions and support daily practice operations.
This role requires strong organizational skills, discretion, and the ability to manage multiple responsibilities independently in a confidential healthcare environment.
Core Responsibilities
Assist prescribers with non-clinical administrative functions
Support clients and providers with day-to-day administrative tasks
Manage new client documentation and ongoing recordkeeping
Coordinate pharmacy communications and medication-related administrative matters
Verify prescription status and appointment scheduling
Assist with credentialing and compliance requirements
Maintain provider files, licenses, liability insurance, and CAQH profiles
Process bank deposits as needed
Support special projects and practice improvement initiatives
Perform additional administrative duties as assigned
Expectations
Maintain strict confidentiality and HIPAA compliance
Document communications within required timeframes
Escalate complex or clinical matters appropriately
Manage deadlines with minimal supervision
Communicate proactively regarding priorities and barriers
Qualifications
Prior administrative experience required
Healthcare or mental health experience preferred
Experience with EHR systems strongly preferred
Strong attention to detail and organizational skills
Professional communication skills
If you are organized, proactive, and committed to supporting quality mental health care through strong administrative work, we encourage you to apply.
Numbers & Facts
Location
Schaumburg, IL
Skills
Administrative Skillsunmatched
Communication Skillsunmatched
Customer Support/Serviceunmatched
Detail Orientedunmatched
Document Managementunmatched
File Maintenanceunmatched
HIPAA (Health Insurance Portability and Accountability Act)unmatched
Healthcareunmatched
Healthcare Qualityunmatched
Liability Insuranceunmatched
Medical Record Systemunmatched
Medicationsunmatched
Operational Supportunmatched
Operationsunmatched
Organizational Skillsunmatched
Outpatient Careunmatched
Pharmacyunmatched
Psychiatry and Mental Healthunmatched
Regulatory Complianceunmatched
Sales Managementunmatched
Time Managementunmatched
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