Administrative Office Coordinator

Sevita

Austin, TX

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JOB DETAILS

SALARY

SKILLS

Accounts Payable, Administrative Skills, Billing, Communication Skills, Data Entry, Delivery Management, Detail Oriented, Documentation, Follow Through, Genetics, Healthcare, Multitasking, Office Equipment, Onboarding, Organizational Skills, Payroll Administration, Plan Meetings, Presentation/Verbal Skills, Property Maintenance, Purchasing/Procurement, Service Delivery, Staff Training, Team Player, Telephone Skills, Time Management, Typing, Writing Skills

LOCATION

Austin, TX

POSTED

30+ days ago

D&S Community Services , a part of the Sevita family, provides community-based services for individuals with intellectual and developmental disabilities. Here we believe every person has the right to live well, and everyone deserves to have a fulfilling career. You’ll join a mission-driven team and create relationships that motivate us all every day. Join us today, and experience a career well lived.

Administrative Office Coordinator

Location: South Austin, TX (Westgate Blvd, Austin, TX 78745)

Schedule: Monday–Friday | 8:00 AM – 5:00 PM

Pay Rate: $18/hour

About the Role

The Administrative Office Coordinator (AOC) serves as the first impression of our South Austin office, welcoming visitors and managing incoming calls with professionalism and warmth. This role is essential to the daily operations of the office and requires exceptional focus, organization, and attention to detail in a fast-paced, high-demand environment.

The AOC will oversee and track all company vehicles, manage residential service delivery logs for all group home locations, and review, approve, and submit ISS billing. These responsibilities require strong accuracy, consistency, and follow-through. The role also involves substantial physical and digital filing, so candidates must be highly organized, comfortable with computers, and efficient with typing and data entry.

Key Responsibilities

+ Greet visitors, answer and direct calls, and create a professional, welcoming office environment

+ Oversee tracking and documentation for all company vehicles

+ Maintain and monitor residential service delivery logs for all group home locations

+ Review, approve, and submit ISS billing accurately and timely

+ Maintain organized physical and electronic filing systems

+ Support administrative functions including payroll, invoicing, accounts payable, and departmental reporting

+ Coordinate building maintenance, purchasing, office equipment, and lease/space planning

+ Organize department meetings, trainings, and events; ensure staff receive required training and in-service instruction

+ Assist with HR-related functions such as interviewing, hiring support, onboarding, evaluations, and recordkeeping

+ Serve as department timekeeper

Qualifications

+ 2–3 years of administrative support experience

+ Strong attention to detail and organizational skills

+ Ability to multitask effectively and meet deadlines

+ Excellent written and verbal communication skills

+ High level of comfort with computers and administrative systems

+ Reliable, responsible, and compassionate approach

+ Commitment to quality and operational excellence

Why Join Us

+ Full compensation and benefits package for employees working 32+ hours per week

+ 401(k) with 3% company match

+ Paid time off and holiday pay

+ Meaningful, rewarding work that impacts the lives of those we serve

+ Supportive team environment with opportunities for nationwide career growth and advancement

We offer a collaborative and mission-driven work environment with dedicated and supportive coworkers. If you are detail-oriented, thrive in a fast-paced setting, and are ready to make a meaningful impact, we encourage you to apply today.

Sevita is a leading provider of home and community-based specialized health care. We believe that everyone deserves to live a full, more independent life. We provide people with quality services and individualized supports that lead to growth and independence, regardless of the physical, intellectual, or behavioral challenges they face.

We’ve made this our mission for more than 50 years. And today, our 40,000 team members continue to innovate and enhance care for the 50,000 individuals we serve all over the U.S.

_As an equal opportunity employer, we do not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, citizenship, or any other characteristic protected by law._

About the Company

Sevita

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